Invitation to Tender for Architect Led Multidisciplinary Construction Consultancy Services for Mechanical and Electrical remedial upgrade works and associated works

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The tender involves providing multidisciplinary construction consultancy services for mechanical and electrical remedial upgrade works at FET College Ballyfermot. The project is divided into two phases, with a comprehensive scope of work that includes:

• Phase 1:

• Full electrical strip out and re-wire of the building.

• Replacement of distribution boards, lighting, fire alarm, emergency lighting, and data systems.

• Associated builder's works, including fire-stopping and compartmentation upgrades.

• Upgrade of drop ceilings and remedial painting and decorating.

• All other associated remedial works.

• Phase 2:

• Heating and energy upgrade works.

• All associated remedial works.

The contractor must validate the findings of the Condition of Electrical Installation Report and undertake any necessary surveys. The work must comply with I.S. 10101:2020+A1:2024/AC2:2025 standards. The contractor will also be responsible for preparing detailed design packages, cost plans, and tender documentation, as well as overseeing the construction process, including testing and commissioning.

3. Background & buyer context

This procurement is being undertaken due to the urgent need for remedial works identified in the Condition of Electrical Installation Report prepared by Belton Consulting Engineers. The project aligns with the City of Dublin Education and Training Board's commitment to maintaining safe and compliant educational facilities. The urgency arises from documented deficiencies in the existing electrical installation, necessitating immediate action to ensure compliance with current standards.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Current Professional Indemnity Insurance (minimum €0.75m and excess not to exceed 1.5%).
• Public Liability Insurance (€6.5m).
• Employer’s Liability Insurance (unless acting as a Sole Trader) (€13.0m).
• Certifications: Not specified for this tender.
• Past experience: 3 examples of work by the firm of a similar nature, size, and complexity within the last 7 years.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The overall scoring will follow a Most Economically Advantageous Tender (MEAT) approach, with a minimum scoring threshold of 40% per criterion.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document (maximum 6 pages).
• CVs of key personnel (specific roles not stated).
• Pricing schedule (format not specified).
• Case studies (3 examples required).
• Declarations (European Single Procurement Document, Tax clearance, Conflict of Interest).
• Mandatory site visit: Not specified.
• Submission portal: eTenders, with specific format rules not detailed.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term + extension structure: Not specified.
• Payment terms: Not specified.
• Key SLAs/KPIs: Not specified.
• Liquidated damages or penalty regimes: Not specified.
• Termination clauses: Not specified.
• IP ownership: Not specified.
• Sub-contracting rules: Not specified.
• Parent-company guarantee or bond requirements: Not specified.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• The urgency of the procurement may limit the time available for bidders to prepare comprehensive proposals.
• The requirement for 3 examples of similar work within the last 7 years may exclude newer firms or those without extensive public sector experience.
• The insurance requirements may pose a barrier for smaller firms or those without established coverage.
• The lack of specified geographic constraints may lead to a wider pool of bidders, but could also introduce variability in local knowledge and compliance.

10. SME fit assessment

Small and medium-sized enterprises (SMEs) that can credibly bid should have:

• Relevant experience in electrical and mechanical consultancy, particularly in educational or public sector projects.
• The capacity to manage multidisciplinary teams, including mechanical and electrical engineers, quantity surveyors, and health and safety professionals.
• The ability to demonstrate compliance with the insurance and experience requirements.
• Consortium or subcontracting arrangements are likely permissible, but specific rules are not detailed.
• Indicative bid-preparation effort is estimated at several days, depending on the complexity of the proposal.
• The presence of an incumbent or established firms may signal a competitive landscape, but the urgency of the project may open opportunities for agile SMEs.

11. Where to dig deeper

• Source RFT filename: Invitation to Tender for Architect Led Multidisciplinary Construction Consultancy Services
• eTenders CFT ID: Not specified.
• Contact email: [email protected]
• Important attachments:
• Appendix B – Tender Proposal Form
• Appendix A – Form of Tender
• Appendix C – Health and Safety Declaration