Energy Master Plan - Killanne Union of Parishes

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks a consultant to develop an Energy Master Plan (EMP) for the Killanne Union of Parishes in County Wexford. The plan will analyse energy use, identify opportunities for efficiency and renewable energy, and create a roadmap for the community to achieve energy reduction targets by 2030. The project is part of the Sustainable Energy Communities (SEC) network supported by the Sustainable Energy Authority of Ireland (SEAI).

The core activities include:

• Energy Baseline Analysis:
• Desktop analysis of Central Statistics Office (CSO) and Building Energy Rating (BER) data for the residential sector.
• Analysis of non-residential sector energy use using CSO, Valuations Office data, and CIBSE benchmarks.
• Desktop analysis of transport sector energy use using CSO and National Transport Authority (NTA) data.
• Identification of existing renewable energy sources within the SEC.
• Audits:
• Completion of 6 Energy Audits (Ashrae Level 2) for community facilities and churches.
• Completion of 4 Home Energy Assessments, meeting SEAI One Stop Shop criteria.
• Sectoral Analysis and Reporting:
• Residential Sector: Characterise housing stock, fuel types, heating systems, and building fabric. Develop "Upgrade Paths" for typical house types. Produce detailed tables on energy, CO2, and spend, and performance indicators (BER ratings, fossil fuel/renewable energy percentages).
• Non-Residential Sector: Conduct audits of 6 specified community/business facilities. Provide commentary on energy use and high-level recommendations. Produce tables on energy, CO2, and spend.
• Transport Sector: Analyse energy use, CO2 emissions, and spend. Produce a table summarising these metrics.
• Agriculture Sector: Analysis required.
• Summary Tables: Consolidate primary energy baselines (kWh) across all sectors.
• Community Engagement:
• Organise a public information session for the EMP launch.
• Produce a 4-page professionally printed summary report.
• Create a short video suitable for social media sharing.
• Note: Community engagement costs are capped at 15.5% of the total EMP services cost.
• Sustainable Energy Roadmap:
• Develop a plan for the SEC to reach 2030 reduction targets (30% CO2, 50% energy, 30% renewable).
• Analyze the number of dwellings requiring upgrades to BER B or equivalent.
• Assess potential contributions from commercial, industrial, and public sectors.
• Analyse renewable energy opportunities using SEAI's LARES Sieve methodology, indicating suitability and rationale for technologies like wind, solar PV, and hydro.
• Investigate grid access/capacity by contacting SEAI.
• Assess the potential contribution from Electric Vehicles (EVs).
• Include charts showing annual energy consumption reduction targets.
• Produce a table summarising the "Plan to 2030" with project numbers, energy savings, and CO2 savings.
• Register of Opportunities (ROO):
• List all identified energy efficiency and renewable energy opportunities, including behavioural/awareness actions and capital investment projects.
• Categorise and rank opportunities based on cost, impact (energy, cost, CO2 reduction), and delivery timeframe.
• Focus on projects with greatest potential, particularly from residential and non-residential audits.
• Detail impacts of different retrofit approaches, BER changes, energy cost reductions, CO2 emissions, investment costs, grant availability, and payback periods.
• Project Development Strategy:
• Assess realistic options for local project development based on EMP priorities, SEC team capacity, existing partnerships, and available grants.
• Strategies may include homeowner awareness campaigns, SEC capacity building, coordinating grants, leading community retrofits, or forming strategic partnerships.
• EMP Delivery & Coordination:
• Develop a concise, non-technical EMP report using an provided template, including an Executive Summary, graphics, diagrams, and annexes.
• Ensure all documents are provided in editable formats (MS Word, Excel, CAD).
• Provide a public version of the EMP, coordinating with the SEC team to remove sensitive information.
• Coordinate works with the SEC team, allowing for monthly online interim meetings and a final review meeting. A kick-off meeting is also required.

The geographic area is defined by 9 CSO Small Area boundaries, considered an indicative boundary. The contract duration is a maximum of nine months from signing.

3. Background & buyer context

Wexford County Council is procuring an Energy Master Plan (EMP) for the Killanne Union of Parishes. This initiative aligns with the Sustainable Energy Communities (SEC) programme, supported by the Sustainable Energy Authority of Ireland (SEAI). The SEC network aims to foster community-led energy efficiency and renewable energy adoption across Ireland. The Killanne SEC comprises several villages and rural areas, including Killanne, Clonroche, Davidstown, Castleboro, and Templeshambo. This procurement is driven by the national policy to enable communities to better understand and manage their energy consumption and transition to sustainable energy systems. The project is part of a broader effort to catalyse a national movement of SECs.

4. Eligibility & selection criteria

To be considered for this tender, bidders must meet the following minimum requirements:

• Turnover requirement:
• Confirmation that the tendering party's turnover exceeded €50,000 during each of the last three years, or pro-rata if more recently established.
• The firm must have been in existence for at least 6 months.
• Insurance:
• Employer’s Liability: €13 million
• Public Liability: €6.5 million
• Product Liability: €6.5 million
• Professional Indemnity: €1 million
• Certifications:
• Energy Audits for non-residential elements must be carried out by a Registered Energy Auditor.
• Past experience:
• Not specified for this tender.
• Personnel:
• Not specified for this tender.
• Geographic / facility constraints:
• Not specified for this tender.

Bidders may rely on the resources of other entities to meet these requirements, provided they can prove these resources will be at their disposal. If a grouping (consortium/joint venture) is successful, they will be required to establish legal personality to enter the contract.

5. Award criteria & scoring

The contract will be awarded based on the Most Economically Advantageous Tender (MEAT), determined by a combination of quality and price.

Criterion Weight (%) Sub-criteria