Framework for the delivery of the Green for Business Programme on behalf of Roscommon Local Enterprise Office

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves establishing a panel of consultants and mentors to deliver the Green for Business Programme for Roscommon Local Enterprise Office. This programme aims to support local businesses in adopting sustainable practices and improving their environmental performance. The contractor will engage in various activities to facilitate this initiative.

Constituent Activities:

• Consultation Services: Provide expert advice to businesses on sustainability practices.
• On-site Visits: Conduct a minimum of one on-site visit per client to assess their needs and provide tailored recommendations.
• Workshops and Training: Organize workshops aimed at educating businesses on green practices, including energy efficiency and waste reduction.
• Mentoring: Offer ongoing support and mentorship to businesses as they implement sustainable practices.
• Reporting: Prepare and submit reports on the progress and outcomes of the programme, including metrics on business engagement and sustainability improvements.
• Collaboration with Local Authorities: Work closely with Roscommon County Council and other stakeholders to align the programme with local economic development strategies.

The contractor must ensure that all activities comply with public health guidelines and government recommendations.

3. Background & buyer context

This procurement is initiated as part of Roscommon County Council's commitment to enhancing local business sustainability through the Green for Business Programme. The programme aligns with national policies aimed at promoting environmental responsibility among small and medium enterprises (SMEs). The council seeks to engage consultants and mentors who can effectively deliver this initiative, thereby supporting local economic growth and environmental stewardship. The urgency of this procurement reflects the increasing demand for sustainable business practices in the wake of climate change concerns.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria to be considered for this tender:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Employers Liability: €13,000,000
• Public Liability: €2,500,000
• Professional Indemnity: €200,000
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

Bidders must provide evidence of the above requirements in their submissions.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, balancing quality and price.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Use the provided template with a maximum of 10 pages.
• CVs: Include CVs for key personnel, limited to 2 pages each.
• Pricing schedule: Complete the pricing template provided.
• Case studies: Submit 2 case studies demonstrating relevant experience, with values ranging from €10,000 to €50,000.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Not specified for this tender.
• Submission portal: All submissions must be made via eTenders, adhering to the specified format rules.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term + extension structure: The initial contract term is not specified, with potential extensions based on performance.
• Payment terms: Payments will be made upon completion of agreed milestones, as detailed in the contract.
• Key SLAs/KPIs: Specific service level agreements and key performance indicators will be established to measure the success of the programme.
• Liquidated damages: Not specified for this tender.
• Termination clauses: The contract may be terminated for non-compliance or failure to meet performance standards.
• IP ownership: Intellectual property created during the contract will remain with Roscommon County Council.
• Sub-contracting rules: Sub-contracting is permitted but must be disclosed in the tender submission.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• Insurance Requirements: The high levels of required insurance may limit participation from smaller firms that cannot meet these thresholds.
• Lack of Specificity: The absence of detailed requirements regarding past experience and personnel qualifications may lead to inconsistent bid quality.
• Geographic Constraints: Not specified, but if included later, could limit the pool of eligible bidders.
• Funding Dependency: The programme's success may hinge on future funding, which is not guaranteed.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises with expertise in sustainability consulting. Viable bidders should possess:

• Relevant experience in delivering similar programmes, particularly in environmental consulting.
• The ability to meet insurance requirements, which may be challenging for smaller firms.
• A team of qualified personnel with experience in sustainability practices.

Consortium arrangements are likely permitted, allowing smaller firms to collaborate and meet the requirements collectively. Bidders should anticipate a preparation effort of approximately 10-15 days to compile the necessary documentation and case studies. The presence of stringent insurance and experience requirements may indicate a competitive bidding environment, potentially favouring established firms.

11. Where to dig deeper

• Source RFT filename: Appendix II_ TenderResponseDocument_Green for Business.docx
• eTenders CFT ID: not specified
• Contact email: Questions and Answers facility on www.etenders.gov.ie
• Important attachments:
• Appendix II — Tender Response Document
• Appendix III — Tender Response Document LEORosc22 (1)