Provision of Insurance Brokerage Services for Raidió Teilifís Éireann (RTÉ)

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start | :--------------------- | :---------------------------------- | :------------- | :-------------- | :------- | :------------- | :--- | :------- | :-------------- | :------------------ | :-------------- | Raidió Teilifís Éireann (RTÉ) Provision of Insurance Brokerage Services 66510000-0 (Insurance brokerage services) €10,000,000.00 Not stated Open 1 Ireland 3 years (extendable to 7) 2026-08-24 12:00 Not stated

2. Scope of Work

RTÉ seeks to procure insurance brokerage services. The contract will cover the provision of expert advice and services related to RTÉ's insurance needs. This includes the management of RTÉ's existing insurance policies and the procurement of new insurance cover where necessary. The scope encompasses the full spectrum of insurance brokerage activities required by a national public service media organisation.

Key activities and responsibilities for the successful tenderer include:

• Insurance Programme Management: Advising RTÉ on its overall insurance strategy, including risk identification, assessment, and mitigation.
• Market Analysis and Placement: Conducting market analysis to identify suitable insurance providers and negotiating terms and conditions for insurance policies. This involves placing RTÉ's insurance risks with insurers.
• Claims Handling Support: Providing support and guidance to RTÉ in the event of insurance claims, liaising with insurers and loss adjusters.
• Policy Administration: Managing all aspects of RTÉ's insurance policies, including renewals, endorsements, and record-keeping.
• Risk Management Advice: Offering advice on risk management practices and procedures to help RTÉ reduce its exposure to potential losses.
• Reporting and Communication: Providing regular reports to RTÉ on insurance matters, market trends, and policy performance. Maintaining clear and consistent communication channels.
• Compliance and Regulatory Advice: Ensuring RTÉ's insurance arrangements comply with all relevant legal and regulatory requirements.
• Specific Insurance Lines: The services will cover a range of insurance lines, including but not limited to Employers Liability, Public Liability, Professional Indemnity, and Cyber and Data Protection cover.
• Contract Duration: The initial contract term is 3 years, with RTÉ holding the right to extend the duration by up to 4 additional years, resulting in a maximum total contract duration of 7 years.

3. Background & buyer context

Raidió Teilifís Éireann (RTÉ) is Ireland's national public service media organisation. In 2026, RTÉ marks 100 years of public service media. The organisation provides comprehensive, free-to-air television, radio, and online services. RTÉ operates across multiple platforms including television channels (RTÉ One, RTÉ2, RTÉjr), radio stations (RTÉ Radio 1, RTÉ 2fm, RTÉ lyric fm, RTÉ Raidió na Gaeltachta), and digital services like RTE.ie and RTÉ Player. RTÉ also manages Saorview, Ireland's free-to-air digital television service, and 2rn, its transmission network subsidiary. This procurement is part of RTÉ's ongoing operational management and risk mitigation strategy.

4. Eligibility & selection criteria

To be considered for this tender, bidders must meet the following minimum requirements:

• Turnover requirement:
• Average annual turnover of at least €2 million in each of the last three financial years.
• If the company has been established for less than three years, the annual turnover for each year of establishment must equal or exceed €2 million.
• Insurance:
• Employers Liability Insurance: €12.7 million for each and every claim.
• Public Liability Insurance: €6.5 million for each and every claim.
• Professional Indemnity Insurance: €6.5 million for each and every claim, maintained for the term and for six years following completion of services, covering civil liability and negligence.
• Cyber and Data Protection Cover: €5 million for each and every claim.
• Certifications: Not specified for this tender.
• Past experience: Not specified as a distinct criterion with numerical requirements in the provided extract.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

The contract will be awarded based on the Most Economically Advantageous Tender (MEAT). The evaluation will consider both price and quality. Specific weighting percentages for each criterion are not detailed in the provided extract, but the tender documents will outline the scoring methodology. Tenderers must ensure their submissions are comprehensive and meet all mandatory requirements to avoid elimination.

6. Submission requirements

Tenderers are required to submit a comprehensive response that includes the following:

• Tender Response Document (TRD): This document will contain specific sections for bidders to complete, detailing their proposed approach and capabilities.
• European Single Procurement Document (ESPD): To be completed by each member of a consortium or group, and any entity relied upon for resources.
• Pricing Schedule: A detailed breakdown of all costs associated with the provision of insurance brokerage services.
• Declarations: Including Bona Fides, Tax Clearance Access Number and Tax Reference Number.
• Confidentiality Undertakings: As required by RTÉ.
• Method Statement/Response Document: Specific format and page limits will be detailed in Appendix 2 of the ITT.
• CVs: For key personnel, if required by the TRD.
• Case Studies: Number and value range to be specified in the TRD.
• Submission Portal: Tenders must be submitted via the eTenders platform.
• Mandatory Site Visit: Not specified for this tender.

7. Key dates & process

8. Contract terms that matter

• Term: Initial term of 3 years, with RTÉ having the right to extend by up to 4 additional years, for a maximum total duration of 7 years.
• Termination: RTÉ has the right to terminate the contract earlier than the initial term. Specific notice periods are not detailed in the provided extract.
• Payment Terms: Not specified in the provided extract.
• SLAs/KPIs: Not specified in the provided extract.
• Liquidated Damages: Not specified in the provided extract.
• IP Ownership: RTÉ retains ownership of all materials provided to tenderers.
• Sub-contracting: Consortiums are permitted, with joint and several liability anticipated. RTÉ reserves the right to require a lead contractor with sub-contractors.
• Guarantees/Bonds: Not specified in the provided extract.

9. Risks, red flags & unusuals

• Contract Length Flexibility: The significant potential extension period (up to 7 years total) offers RTÉ considerable flexibility but requires bidders to consider long-term resource commitment and market stability.
• Insurance Renewal Alignment: The mention of insurance policies being due for renewal on December 1st suggests that the contract start date or mobilisation period may need careful alignment with existing renewal cycles.
• No Explicit Price/Quality Split: While MEAT is stated, the specific weighting for price and quality is not provided, requiring bidders to infer the relative importance or await further detail.
• Abnormally Low Tender Scrutiny: RTÉ reserves the right to scrutinise and potentially reject tenders deemed abnormally low or unbalanced, indicating a focus on sustainable pricing.
• Confidentiality and FOI: RTÉ's position on disclosing information under the Freedom of Information Act requires bidders to clearly identify commercially sensitive data, with RTÉ retaining the final decision on disclosure.

10. SME fit assessment

This tender is open to a range of insurance brokerage firms, including small and medium-sized enterprises (SMEs), provided they meet the financial and experience criteria.

• Viable Bidders: Firms with a demonstrated annual turnover of at least €2 million per annum over the last three years are eligible. They must also hold the specified insurance coverages. Experience in managing insurance programmes for large, complex organisations, particularly in the media or public sector, would be advantageous.
• Consortium/Sub-contracting: Consortiums are explicitly permitted, allowing smaller firms to band together to meet the requirements. Sub-contracting is also a possibility, though RTÉ may require a lead contractor structure.
• Indicative Bid-Prep Effort: Preparing a compliant tender response, including the TRD, ESPD, and pricing, will likely require significant effort. This could range from 10-20 working days for a well-prepared firm, depending on the complexity of their existing documentation and the detail required in the TRD.
• Pwin Signal: The tender is an open procedure, suggesting a competitive process. RTÉ's status as a major national organisation means established, reputable brokers are likely to bid. The absence of an incumbent name does not preclude their participation. The key is meeting the financial and insurance thresholds.

11. Where to dig deeper

• Source RFT Filename: [26P020 - Insurance Brokerage Services - ITT - Final.pdf]
• eTenders CFT ID: Not specified in the provided extract.
• Contact Email/Portal: Not specified in the provided extract.
• Key Attachments:
• Invitation to Tender (ITT)
• Contract Terms and Conditions
• Tender Response Document (TRD)
• ESPD