MH-TRA-26-05- GPS Vehicle Telematics

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract is for the provision of GPS Vehicle Telematics and Related Services for Meath County Council's fleet. The estimated expenditure over the contract term, including potential extensions, is €700,000 excluding VAT. The services are to be delivered under an open procedure.

The constituent activities and requirements include:

• Core Service: Provision of GPS Vehicle Telematics and Related Services.
• Fleet Size: The contracting authority's fleet size is subject to fluctuation.
• Onboard Storage: Secure onboard storage capable of retaining a minimum of thirty (30) days of normal driving footage, dependent on vehicle utilisation and recording settings.
• User Functionality:
• Self-management of vehicle information.
• Ability to search for locations.
• Generation of standard trip reports.
• Generation of customisable reports.
• Generation of standard vehicle reports.
• Contract Term: The initial contract term is 60 months.
• Extension Options: The Contracting Authority reserves the right to extend the term for periods up to 24 months, with a maximum of two such extensions.
• De-installation: The de-installation process must be completed within 45 days of contract termination or expiration.
• Final Reporting: A final report shall be submitted within 15 days of completing decommissioning.
• Data Protocol: Support for UDS (ISO 14229) protocol.
• Locations: Services may be required at Nobber Fire Station, Main Street, Nobber, Co.

3. Background & buyer context

Meath County Council is procuring GPS Vehicle Telematics and Related Services for its fleet. This procurement aligns with general public sector efficiency drives and the need for modern fleet management solutions. The estimated expenditure of €700,000 (excl. VAT) over the contract term indicates a significant operational requirement. The tender documents do not specify an incumbent provider by name, but the requirements for comparable past experience suggest a need for proven capability in managing fleets of a certain scale. The policy of encouraging SME participation is noted, with encouragement for larger enterprises to include SMEs in their proposals.

4. Eligibility & selection criteria

• Turnover requirement: An annual average turnover of €300,000 for the past three (3) financial years, or pro-rata if more recently established.
• Insurance:
• Employer’s Liability: €13.5m
• Public Liability: €6.5m
• Product Liability: €6.5m
• Professional Indemnity: €1.0m
• Cyber Liability Insurance: €2.0m
• Certifications:
• ISO 45001 (implied by Safe-T-cert requirement).
• Demonstrate compliance with General Data Protection Regulations.
• Certification to best practice security standards such as ISO 27001, SOC 2 Type 2, or equivalent is mentioned in relation to data centre security, and ISO 27001 is cited as a requirement or an active progression towards it.
• Past experience: Evidence of successfully delivering three comparable contracts within the past 5 years, each involving fleets with a minimum of 100 vehicles and with comparable complexity to the Services detailed in Appendix 1. Contract references must include customer organisation name, contact person details, contract value, and a detailed description of services.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender, beyond the implication that services are for the Irish market and potentially specific locations like Nobber Fire Station.

5. Award criteria & scoring

Criterion Weight (%) Sub-criteria