Supply of Compact Road Sweeper for Dingle Engineering Area

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Kerry County Council seeks to procure a single compact road sweeper for the Dingle Engineering Area. The contractor will be responsible for supplying, delivering, and providing training for the equipment, ensuring compliance with specified technical requirements.

The contractor's day-to-day activities will include:

• Supply and Delivery: Deliver one compact diesel road sweeper to the Kerry County Council Depot in Dingle Town within two weeks of contract signing.
• Specifications: The sweeper must meet minimum specifications, including:
• Left-hand drive configuration.
• High-pressure washing system with hand lance and 10m hose.
• Amber LED knock beacon and single rear view camera.
• Air conditioning and daytime running lights.
• Operator training for up to four people for one day, plus half-day maintenance training for one person.
• Compliance with all relevant EU and national regulations, including CE marking and EC declaration of conformity.
• Warranty: A minimum guarantee of 12 months on parts and labor is required, with options for extended warranties of up to five years.
• Documentation: The contractor must provide two operator manuals, a spare parts list, a workshop/repair manual, and three sets of keys.
• Training: The contractor must conduct operator training at the KCC Dingle Depot, focusing on safety and operational procedures.

The contract is a one-off purchase, with the expectation that the sweeper will be delivered by July 2026.

3. Background & buyer context

This procurement aligns with Kerry County Council's ongoing efforts to enhance local infrastructure and maintenance capabilities. The decision to procure a new compact road sweeper is driven by the need to improve street cleaning efficiency in Dingle, ensuring compliance with environmental standards and enhancing public safety. The existing sweeper, which is to be traded in, is located at the Dingle Engineering Area Depot. The Council aims to replace it with a more efficient model that meets current operational requirements.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €180,000 in relevant areas of work.
• Insurance:
• Employers Liability: €13,000,000
• Public Liability: €6,500,000
• Product Liability: €6,500,000
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

Bidders must provide evidence of compliance with these criteria in their tender submissions.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The price/quality split is 70% cost and 30% qualitative criteria.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Use the provided template; page limits not specified.
• CVs: Relevant personnel's CVs; page count not specified.
• Pricing schedule: Must follow the specified format using the provided template.
• Case studies: Number and value range not specified.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Not required for this tender.
• Submission portal: Tenders must be submitted via www.etenders.gov.ie only, adhering to specific format rules.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term + extension structure: The contract is a one-off purchase with potential for extension based on satisfactory performance and budget availability.
• Payment terms: Payments will be made in Euros (€) and are subject to Irish Professional Services Withholding Tax.
• Key SLAs/KPIs: Timely delivery within two weeks of contract signing; warranty coverage for parts and labor.
• Termination clauses: The Council reserves the right to terminate the contract if delivery timelines are not met.
• IP ownership: Not specified for this tender.
• Sub-contracting rules: Not specified for this tender.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• The requirement for a minimum average annual turnover of €180,000 may limit participation from smaller firms.
• The tight delivery timeline of two weeks post-contract signing could pose challenges for bidders in terms of logistics and supply chain management.
• The absence of specified past experience or personnel requirements may lead to variability in bid quality.
• The trade-in of the existing sweeper may complicate the evaluation of bids based on cost.

10. SME fit assessment

This tender is open to small and medium enterprises (SMEs) that can demonstrate the required financial and technical capacity. Viable bidders are likely to be firms specializing in vehicle supply and maintenance, particularly those with experience in municipal contracts.

• Consortium or sub-contracting: Allowed, provided that all relevant information is submitted for each party involved.
• Indicative bid-prep effort: Estimated at several days to compile the necessary documentation and prepare a competitive bid.
• Pwin signal: The incumbent's strength is not specified, but the absence of named past winners suggests a competitive field.

11. Where to dig deeper

• Source RFT filename: RFT for Compact Sweeper Dingle Engineering Area E-Tenders a.docx
• eTenders CFT ID: not specified
• Contact email: [email protected]
• Important attachments: Appendix A – Information of existing Compact Road Sweeper, Detailed Specification of Requirements.