Supply and installation of handrails

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract requires the supply and installation of hospital handrails within The Royal Hospital Donnybrook. The scope encompasses the provision of goods and associated installation services. The estimated expenditure for these goods over the initial six-month term and any potential extensions is €79,060.26, excluding VAT.

The specific activities and requirements include:

• Supply of Handrails: Tenderers must supply handrails that meet the specifications outlined in Appendix 1 of the RFT. This includes ensuring products have CE certification.
• Installation Services: The contractor will be responsible for the installation of these handrails in various areas within the hospital.
• Area Coverage: Installation is required in clinical and non-clinical areas, wards, and outdoor areas as detailed in Appendix 1.
• Product Compatibility: Handrail colours (RAL numbers) must be compatible with the existing "Royal walk project (wellness walkways)" and local branding approvals.
• Warranty: The contractor must provide a warranty for the goods, with details to be specified in the tender response. The Goods Contract guarantees the Goods for 12 months from the date of delivery.
• Servicing and Repairs: Tenderers must provide details for servicing and repairs, including out-of-hours cover and turnaround times for urgent repairs.
• Availability of Replacements: The tender response must demonstrate the availability of replacement handrails.
• Site Visit: Tenderers are permitted to inspect the hospital premises at The Royal Hospital Donnybrook, Morehampton Road, Dublin 4, D04 HX40. A site visit was organised on 26/08/2026 between 09:00-14:30. Attendance required confirmation by 25/08/2026 to Mr. Tommy O'Brien at [email protected].
• Documentation: Tenderers must provide documentation related to the operation, certification, quality control, installation, care, maintenance, repair, testing, safety, storage, and disposal of the supplied handrails.

The contract term is for six months, with the Contracting Authority reserving the right to extend the term for a period or periods, subject to legal obligations.

3. Background & buyer context

The Royal Hospital Donnybrook (RHD) is procuring the supply and installation of handrails through an open procedure. This procurement aligns with the hospital's operational needs for maintaining and upgrading its facilities. The estimated expenditure of €79,060.26 (excl. VAT) over the contract term suggests a project of moderate scale. The RFT explicitly encourages participation by Small and Medium Enterprises (SMEs), suggesting a policy objective to foster SME engagement in public contracts. Larger enterprises are also encouraged to consider how SMEs can be included in their proposals. The procurement is conducted under the European Union (Award of Public Authority Contracts) Regulations 2016.

4. Eligibility & selection criteria

Tenderers must meet specific criteria to be considered for evaluation. These are assessed on a pass/fail basis.

• Economic and Financial Standing: Tenderers must declare via eESPD that they satisfy the financial and economic standing requirements and can provide supporting documentation upon request. This includes:
• Tax clearance certification.
• Technical and Professional Ability: Tenderers must declare via eESPD that they satisfy the technical and professional requirements and can provide supporting documentation. This includes:
• Certification of training.
• Commissioning certification and load testing certification for all new equipment installed.
• Insurance: The successful Tenderer must hold the following insurances for the term of the Goods Contract:
• Employer’s Liability: €13 million limit for any one claim or series of claims arising out of a single occurrence, per insurance year.
• Public Liability: €6.5 million limit for any one claim or series of claims arising out of a single occurrence, per insurance year.
• Product Liability: €6.5 million.
• Professional Indemnity: €6.5 million in the aggregate per insurance year. Tenderers confirm acceptance of these requirements by signing the Tenderer’s Statement.
• Past Experience: Tenderers must demonstrate experience through reference sites.
• Reference Sites: Three reference sites of similar size and nature are required. The hospital will contact these sites to verify quality service provision. Contact details for each site must be provided.
• Personnel: Not specified for this tender.
• Geographic / Facility Constraints: Not specified for this tender, beyond the installation location at The Royal Hospital Donnybrook.

5. Award criteria & scoring

The contract will be awarded on the basis of the most economically advantageous tender, determined by a mix of quality and price criteria.

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