UL1049 Maths Online Learning Platform

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1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start |---------------------------|------------------------------------------------------|----------------|-----------------|----------|----------------|------|----------|------------------|------------------------------|------------------| University of Limerick UL1049 Maths Online Learning Platform not stated €210,000 not stated Open not stated Limerick 2 Years 29/06/2026 14:00 not stated

2. Scope of Work

The University of Limerick seeks a contractor to provide a Maths Online Learning Platform designed to enhance the teaching and learning experience in mathematics and statistics. The platform will facilitate the creation, sharing, and collaboration on interactive exercises, enabling a personalized learning experience for students. The estimated expenditure for the services is €210,000 over the contract term.

Key activities include:

• Platform Development: Create an online learning environment that integrates with the Brightspace Virtual Learning Environment.
• User Interface Design: Develop an accessible and user-friendly interface for both lecturers and students.
• Question Bank Creation: Allow lecturers to create extensive question banks with various question types, including multiple-choice and numerical inputs.
• Student Interaction: Enable students to answer questions using mathematical typesetting, providing hints and feedback to enhance learning.
• Analytics and Reporting: Generate analytics for lecturers to track student performance and engagement.
• Support and Training: Provide comprehensive support for lecturers and students to ensure effective use of the platform.

The platform must accommodate up to 1,000 students and support various mathematical functions, ensuring a robust learning experience.

3. Background & buyer context

This procurement aligns with the University of Limerick's strategic initiative to enhance digital learning capabilities in response to evolving educational needs. The initiative is part of a broader effort to improve student engagement and learning outcomes in mathematics and statistics. The university aims to leverage technology to provide a more interactive and personalized learning experience. The timing of this tender reflects the increasing demand for online learning solutions, particularly in the wake of recent educational shifts towards digital platforms.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €250,000 over the last three years (2023-2025).
• Insurance:
• Employer’s Liability: €13 Million
• Public Liability: €6.5 Million
• Product Liability: €6.5 Million
• Professional Indemnity: N/A
• Cyber Indemnity: €2.5 Million
• Certifications: Compliance with relevant standards such as ISO27001, and adherence to UL’s Cloud Governance Process.
• Past experience: Evidence of at least two comparable projects in the last three years.
• Personnel: Key personnel must demonstrate relevant experience in educational technology and software development.
• Geographic constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

Tenderers must achieve a minimum of 60% on all award criteria, excluding price, to avoid elimination from the competition.

6. Submission requirements

Bidders must submit the following documents:

• Method statement: A detailed response document following the provided template, with a maximum of 20 pages.
• CVs: Resumes for key personnel, limited to 2 pages each.
• Pricing schedule: Completed using the specified template.
• Case studies: Two relevant case studies demonstrating past experience, with project values between €50,000 and €150,000.
• Declarations: Including ESPD, Bona Fides, Tax clearance, and Conflict of Interest statements.
• Mandatory site visit: Not applicable for this tender.
• Submission portal: Tenders must be submitted via the electronic tenderbox on www.etenders.gov.ie.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term: Initial duration of 2 years, with the possibility of up to 5 extensions of 12 months each.
• Payment terms: Payments will be made in accordance with the Services Contract, with all prices quoted to remain valid for 12 months from the tender deadline.
• Key SLAs/KPIs: Performance metrics will be established to ensure the platform meets educational objectives.
• Termination clauses: Either party may terminate the contract with 14 days' notice.
• IP ownership: All intellectual property developed during the contract will remain with the University of Limerick.
• Sub-contracting rules: Subcontractors must meet the same eligibility criteria as the primary contractor.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• Turnover threshold: The minimum turnover requirement of €250,000 may limit participation from smaller firms.
• Integration complexity: The requirement for seamless integration with existing systems may pose challenges for bidders without prior experience in similar environments.
• Limited timeframe: The tight timeline for implementation may pressure bidders to deliver quickly, potentially impacting quality.
• No incumbent mentioned: The absence of an incumbent may suggest a lack of established relationships, which could affect bidders' confidence.

10. SME fit assessment

This tender is suitable for small to medium enterprises (SMEs) with expertise in educational technology and software development. Viable bidders should possess:

• A proven track record in developing online learning platforms or similar educational tools.
• The ability to meet insurance and turnover requirements.
• Experience in integrating systems with existing educational frameworks.

Consortium or subcontracting arrangements are permitted, allowing smaller firms to collaborate with larger entities. Bid preparation is estimated to require approximately 10-15 days, depending on the complexity of the proposal. The competitive landscape may be influenced by the absence of an incumbent, potentially providing opportunities for new entrants.

11. Where to dig deeper

• Source RFT filename: UL1049 Request for Tender.docx
• eTenders CFT ID: not specified
• Contact email: Queries must be directed through the messaging facility on www.etenders.gov.ie.
• Important attachments:
• Appendix 1 — Requirements and Specifications
• Appendix 2 — Pricing Schedule
• Appendix 3 — Tenderer’s Statement