Summer Works 2026 - Remodelling of Engineering Construction Room

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks a contractor to undertake the remodelling of an Engineering Construction Room at Rathdara Community College. The project falls under the "Summer Works 2026" programme, indicating it is intended to be completed during a school holiday period. The contract will be governed by the Short Public Works Contract PW-CF6 v1.15.

The specific activities and deliverables required from the contractor include:

• Site Preparation and Management:
• Securing the site and preventing unauthorised access.
• Maintaining the site in good order, free from unnecessary obstructions.
• Ensuring the safety of persons on site and protecting nearby areas from hazards and interference.
• Minimising nuisance or inconvenience to the public, users, owners, and occupiers of adjacent land, roads, or footpaths.
• Providing and maintaining suitable access routes to and through the site.
• Obtaining and providing all required facilities, power, water, and other services, unless specified otherwise.
• Construction and Remodelling:
• Constructing the works in accordance with good practice, using goods and materials of good quality.
• Complying with the Employer’s Representative’s written instructions, including those that change the works or impose restrictions on construction methods.
• Setting out the works accurately by reference to contract specifications and instructions.
• Ensuring all goods and materials are suitable for their intended purpose and providing necessary certification.
• Uncovering, dismantling, re-covering, or re-erecting work as instructed.
• Testing, inspecting, or providing facilities for testing and inspection as instructed.
• Removing and replacing non-compliant works, goods, or materials.
• Suspending works as instructed, and protecting, storing, and securing affected works during suspension.
• Material and Equipment Requirements:
• Using goods and materials of good quality.
• Supplying equipment from manufacturers and suppliers who meet specified minimum requirements (details not fully provided in the extract).
• Providing a minimum of ten satisfactory references for previous installations utilising similar equipment, upon request.
• Completion and Handover:
• Substantially completing the works within the agreed Time for Completion.
• Completing any outstanding work promptly after instruction.
• Causing minimal disruption to occupiers and users during the completion of outstanding work.
• Issuing a Defects Certificate upon completion.
• Documentation and Reporting:
• Providing information required by the Employer’s Representative for inspection and observation.
• Informing the Employer’s Representative and Assigned Certifier before covering or making inspection difficult.
• Providing record drawings, numbering, and labelling as specified.
• Providing a penultimate statement within 30 days of substantial completion and a final statement within 30 days of the Defects Certificate.

The contract is based on the Short Public Works Contract PW-CF6 v1.15, which outlines the general conditions for public works projects in Ireland.

3. Background & buyer context

This procurement is for "Summer Works 2026," a programme typically undertaken by the Department of Education to facilitate essential maintenance, refurbishment, and capital projects in schools during the summer recess. Rathdara Community College is the specific educational institution requiring the remodelling of its Engineering Construction Room. The Dublin and Dun Laoghaire Education and Training Board (DDLETB) is the contracting authority. The procurement is being conducted under the standard Short Public Works Contract framework, indicating a project of a scale and complexity suitable for this contract type. The timing of the "Summer Works" designation implies a need for completion within a defined school holiday period to minimise disruption to educational activities.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered for this tender:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Public Liability Insurance: Minimum cover of €6,500,000.00 for any single claim.
• Employer’s Liability Insurance: Minimum cover of €13,000,000.00 for any one event.
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

Bidders must declare that they have, or will obtain prior to appointment, the specified Public Liability and Employer’s Liability insurance cover.

5. Award criteria & scoring

The award criteria and scoring mechanism are not detailed in the provided extract. Typically, public sector tenders in Ireland are awarded based on the Most Economically Advantageous Tender (MEAT), which involves a balance of price and quality. The specific weighting for price and quality, along with any sub-criteria and pass/fail thresholds, would be detailed in the full tender documentation.

6. Submission requirements

The specific submission requirements are not detailed in the provided extract. However, based on standard public works tendering practices, bidders would typically be required to submit:

• A completed tender response document, potentially using a specified template.
• A detailed pricing schedule.
• Relevant company information, including financial statements and tax clearance certificates.
• Declarations of suitability, such as the European Single Procurement Document (ESPD).
• Details of proposed personnel and their qualifications.
• Case studies or references demonstrating relevant experience.
• Proof of insurance coverage.

All submissions are to be made via the eTenders platform.

7. Key dates & process

8. Contract terms that matter

The contract is based on the Short Public Works Contract PW-CF6 v1.15. Key terms include:

• Contract Length: The "Time for Completion" is the period for substantial completion, which can be extended by the Employer's Representative for specific reasons (e.g., Compensation Events, weather events).
• Payment Terms: Interim payments are made on account as scheduled. A significant portion of the price is paid after substantial completion, with the balance paid after the Defects Certificate is issued. Payment claims require a response within 14 days, and the Employer must pay within the period stated in the Schedule. Late payments incur interest as per EU regulations.
• Liquidated Damages: If the contractor fails to substantially complete the works within the Time for Completion, liquidated damages apply at the rate specified in the Schedule, calculated per day from the day after the Time for Completion until substantial completion. The rate is specified as €300 per day in the "DO-NOT-USE-AS-BINDING" section, but this should be verified against the Schedule.
• Termination: The contract can be terminated under specific conditions, including prolonged suspension of works.
• Sub-contracting: The contractor cannot subcontract the whole of the works. Subcontracting parts of the works requires the Employer's Representative's consent unless already provided for in the contract.
• Performance Bond: If required by the Schedule, a performance bond must be provided within 7 days of tender acceptance.

9. Risks, red flags & unusuals

• "Summer Works" Timing: The project is designated as "Summer Works 2026," implying a strict deadline for completion within the school summer holidays. Failure to meet this deadline could lead to significant disruption and potential liquidated damages.
• Short Public Works Contract: This contract form is generally used for projects up to €1 million in value (excluding VAT) for works. While the value is not disclosed, this contract type suggests a project within that general scale.
• Insurance Requirements: The specified insurance levels (€6.5m Public Liability, €13m Employer's Liability) are substantial and may be a barrier for very small firms.
• Limited Detail in Extract: The provided text is a contract conditions document. Crucial details regarding the specific scope of works, pricing schedules, award criteria, and submission requirements are likely contained in other tender documents not fully detailed here.

10. SME fit assessment

This tender is likely suitable for Small and Medium-sized Enterprises (SMEs) with experience in general construction and refurbishment projects, particularly those familiar with public sector contracts in Ireland.

• Viable Bidder Profile: An SME with a proven track record in educational or public building works, capable of managing site safety, adhering to strict timelines, and meeting the specified insurance requirements. Experience in remodelling or construction room upgrades would be advantageous.
• Consortium/Sub-contracting: The contract explicitly prohibits subcontracting the whole of the works, but subcontracting parts is permissible with the Employer's Representative's consent. This allows SMEs to potentially partner or subcontract specific elements if needed, but the prime contractor must retain overall responsibility.
• Indicative Bid-Prep Effort: Without specific submission requirements or detailed scope, estimating bid preparation effort is difficult. However, for a project of this nature, it could range from 5 to 15 working days for a dedicated team, depending on the complexity of the pricing and technical response required.
• Pwin Signal: The tender is for a specific remodelling project at a named college. There is no indication of an incumbent contractor being favoured or a framework being used. The "Summer Works" designation suggests a competitive process to ensure timely completion.

11. Where to dig deeper

• Source RFT Filename(s): Not specified in the provided text.
• eTenders CFT ID: Not specified in the provided text.
• Contact Email / Clarification Portal: Not specified in the provided text.
• Most Important Attachments:
• PW-CF6_Contract_v1.15_25-11-2025.pdf (Conditions of Contract)
• Schedule (containing specific project details, dates, and potentially pricing/award criteria)
• Drawings and Specifications (detailing the remodelling requirements)