IBTS Cleaning tender (2 lots) GMP and Non GMP

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The Irish Blood Transfusion Service (IBTS) seeks tenders for the provision of planned, supervised, and quality-controlled cleaning services across multiple locations. The procurement is divided into two distinct lots: Lot 1 for Non-GMP cleaning and Lot 2 for GMP cleaning.

The services encompass a range of cleaning activities at various IBTS sites. These include:

• Non-GMP / Office / Centre / Clinic Cleaning: This covers general cleaning for office areas, centres, and clinics. Specific locations mentioned for these services are:
• National Blood Centre office-side areas
• Apheresis Clinic
• Cork
• D’Olier Street
• Stillorgan
• Tuam
• Ardee
• Carlow
• Bi-weekly External Commercial Hazardous Clean: A requirement for a bi-weekly hazardous cleaning service to two designated areas within the National Blood Centre.
• Exclusions: The Limerick location is explicitly excluded from this tender unless separately instructed by the IBTS.

The contract is structured for an initial term of three years, with the Contracting Authority reserving the right to extend the term for up to two additional periods of 12 months each, subject to legal obligations. The services are to be delivered in accordance with the specifications detailed in Appendix 1 of the RFT.

3. Background & buyer context

This procurement is initiated by the Irish Blood Transfusion Service (IBTS) to secure essential cleaning services across its operational sites. The tender follows an open procedure under Irish regulations, indicating a competitive process for selecting a service provider. The IBTS aims to ensure a high standard of cleanliness, critical for its operations, particularly in areas designated for GMP (Good Manufacturing Practice) cleaning. The contract duration is set at three years, with potential for extensions, reflecting a need for consistent service delivery. The IBTS policy encourages participation from Small and Medium Enterprises (SMEs), suggesting a strategic objective to foster broader economic participation within its supply chain.

4. Eligibility & selection criteria

Tenderers must meet specific criteria to be considered for evaluation. These include:

• Economic and Financial Standing:
• Audited financial statements for the last 3 years must be provided.
• Tenderers must declare satisfaction of financial and economic standing requirements via the eESPD.
• Alternative suitable documentation may be accepted if specified documentation cannot be provided for a valid reason.
• Technical and Professional Ability:
• Evidence of successfully providing similar services within the last two years is required.
• Tenderers must declare satisfaction of technical and professional ability requirements via the eESPD.
• Insurance:
• Employer’s Liability: €12.7 million for any one claim or series of claims arising out of a single occurrence.
• Public Liability: €6.5 million for any one claim or series of claims arising out of a single occurrence.
• Product Liability: €6.5 million for any one claim or series of claims arising out of a single occurrence.
• Professional Indemnity: Not specified for this tender.
• Tenderers must confirm that insurance policies include Ireland within their territorial limits and jurisdiction and are not aware of any exclusions or restrictions that could materially impact coverage. Formal confirmation from the insurer or broker will be requested from the successful tenderer prior to award.
• Past Experience:
• Evidence of successfully providing similar services within the last two years.
• Personnel:
• Not specified for this tender.
• Geographic / Facility Constraints:
• Insurance policies must include Ireland within territorial limits and jurisdiction.

5. Award criteria & scoring

The contract will be awarded based on the Most Economically Advantageous Tender (MEAT). The specific award criteria and their weighting are detailed within the tender package, but the general approach is outlined as follows:

Criterion Weight (%) Sub-criteria