Supply and Delivery of a CMOS technology based Ultrafast Intensified Charged Coupled Device (ICCD) Camera

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves the supply and delivery of an Ultrafast Intensified Charged Coupled Device (ICCD) camera system based on CMOS technology for Dublin City University (DCU). This system is intended to enhance the university's capabilities in Radio Frequency (RF) plasma research, specifically for Phase Resolved Optical Emission Spectroscopy (PROES). The successful contractor will be responsible for providing a comprehensive turnkey solution that includes hardware, software, installation, training, and ongoing technical support.

The key activities and deliverables include:

• Hardware & Software: Supply of all necessary components for the ICCD camera system, including a Gen 3 red extended VIH photocathode with a typical peak quantum efficiency (QE) of 25.5%.
• Installation: Full onsite installation and integration of the ICCD camera system within the existing laboratory infrastructure at DCU.
• Training: Onsite training for a minimum of two university personnel covering system setup, operation, troubleshooting, and maintenance.
• Technical Support: Ongoing technical assistance to ensure the system aligns with project milestones and deliverables.

The camera system must meet specific technical requirements, including:

• Temporal resolution of 1-2 nanoseconds.
• High-resolution 2D imaging with a minimum resolution of 5.5 megapixels.
• High-speed parallel readout architecture capable of full-frame acquisition at 40 frames per second or faster.

The equipment must be installed and commissioned within four months of contract award, and the contractor must provide fixed costs for additional warranty and service options throughout the equipment's lifetime.

3. Background & buyer context

This procurement aligns with DCU's strategic focus on enhancing its research capabilities in RF plasma systems, which are critical for modern industrial manufacturing and research. The university aims to upgrade its existing PROES system to improve its diagnostic capabilities. The decision to procure this advanced ICCD camera system is driven by the need for enhanced temporal resolution in capturing plasma emission dynamics, which is essential for ongoing research initiatives. DCU has a history of engaging with innovative technologies and is committed to maintaining its position as a leading research institution.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Confirmation that the tendering party's turnover exceeded €180,000 during each of the last three financial years.
• Insurance: Confirmation of the following insurances being in place:
• Employer’s Liability: €13 million
• Public Liability: €6.5 million
• Product Liability: €6.5 million
• Certifications: Not specified for this tender.
• Past experience: Demonstration of successful delivery of at least two comparable projects involving similar technology within the last three years.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

Bidders must provide evidence of compliance with these criteria in their tender submissions.

5. Award criteria & scoring

Bids will be evaluated based on the following award criteria:

The total score will be out of 10,000 marks, with a minimum overall score of 3,000 required to remain eligible for contract award. The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, focusing on both price and quality.

6. Submission requirements

Bidders must prepare and submit the following documents:

• Method statement / response document: Use the provided Tender Response Document (TRD) template.
• CVs: Include CVs for key personnel involved in the project, adhering to any specified page limits.
• Pricing schedule: Complete the pricing schedule as per the TRD.
• Case studies: Provide details of at least two comparable projects, including value ranges.
• Declarations: Complete the necessary declarations, including the European Single Procurement Document (ESPD), Bona Fides, Tax clearance, and Conflict of Interest.
• Mandatory site visit: Not specified for this tender.
• Submission portal: All submissions must be made electronically via the eTenders post-box facility.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term: The contract will last for five years, with options for additional warranty and service contracts.
• Payment terms: Not specified for this tender.
• Key SLAs/KPIs: The contractor must ensure the equipment is installed and commissioned within four months of contract award.
• Liquidated damages: Not specified for this tender.
• Termination clauses: DCU reserves the right to terminate the contract with 30 days' notice.
• IP ownership: Not specified for this tender.
• Sub-contracting rules: Bidders may rely on the resources of other entities to meet eligibility requirements, provided they can demonstrate access to these resources.

9. Risks, red flags & unusuals

Potential risks and concerns specific to this tender include:

• The turnover requirement of €180,000 may limit participation to established firms, potentially excluding smaller businesses.
• The requirement for installation and commissioning within four months may be challenging for bidders with limited resources or capacity.
• The absence of specified insurance requirements for certain categories may lead to ambiguity in compliance.

10. SME fit assessment

This tender is open to small and medium enterprises (SMEs) that can demonstrate the required financial and technical capacity. Viable bidders would typically have experience in supplying advanced imaging technology or similar equipment.

• Consortium or sub-contracting: Allowed, provided that all relevant information is submitted for each party involved.
• Indicative bid-prep effort: Estimated at several days to compile the necessary documentation and prepare a competitive bid.
• Pwin signal: The presence of a clear turnover requirement and the need for specific technical expertise may indicate a moderate to high barrier to entry for SMEs.

11. Where to dig deeper

• Source RFT filename: ITT DCU-26008-G Ultrafast Intensified Charged Coupled Device Camera.pdf
• eTenders CFT ID: Not specified
• Contact email: [email protected]
• Important attachments: Tender Response Document (TRD), Appendix B2 — Suitability Assessment, and any additional specifications outlined in the RFT.