CFT 3992 - Cleansing of Council owned lands

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks to establish a multi-party framework agreement for the cleansing of Council-owned lands within South Dublin County Council's administrative area, specifically for the Traveller Accommodation Unit. The framework will cover the removal and disposal of waste from designated Traveller accommodation sites and other locations as required by the Waste Enforcement section.

The scope of work includes:

• Service Provision: Cleansing, removal, and appropriate disposal of waste from Council-owned lands at specified Traveller accommodation sites.
• Locations:
• Belgard Park Halting Site, Cookstown Road, Tallaght, Dublin 24.
• Cherryfield Way Halting Site, Firhouse Road, Dublin 16.
• Hazel Hill, Kiltalown Lane, Killinarden, Dublin 24.
• Owendoher Haven Halting Site, Ballyboden, Dublin 16.
• Stocking Hill Halting Site, Stocking Avenue, Rathfarnham, Dublin 16.
• Whitestown Way Halting Site, Whitestown Way, Tallaght, Dublin 24.
• Ballyowen Lane Halting Site, Lucan, Co Dublin.
• Kishogue Park Halting Site, Lynch’s Lane, Lucan, Co Dublin.
• Lynch’s Park Halting Site, Lucan, Co Dublin.
• 3 Bay Lynch’s Lane, Emergency Halting Site, Lynch’s Lane, Lucan, Co Dublin.
• Oldcastle Park Halting Site, Clondalkin, Dublin 22.
• Lock Road Halting Site, Lucan, Co. Dublin.
• Additional locations may be added as new Traveller-specific accommodation is constructed.
• Other locations within the SDCC administrative area as required by the Waste Enforcement section.
• Waste Types: The service covers a broad range of waste, including but not limited to animal faeces, urine, manure, effluent, paint/varnish removal waste, oils, tyres, end-of-life vehicles, filters, explosive components, brake pads, discarded equipment (including those with refrigerants), gases in pressure containers, batteries, construction materials (concrete, bricks, tiles, ceramics, wood, glass, plastic), sharps, fluorescent tubes, edible and other oils/fats, paints/inks/adhesives/resins, detergents, and mixed municipal/bulky waste.
• Response Times:
• Hazardous material: within 2 days.
• All other material: within a maximum of 7 days, depending on tonnage.
• Reporting: Successful tenderers must provide written reports of incidents occurring during cleansing operations via email to [email protected].
• Documentation: Provide images of areas prior to cleansing and after completion.
• Disposal: Material must be disposed of appropriately and in accordance with current legislation and licensing. Waste transport requires a valid Waste Collection Permit, and disposal must be at an EPA-licensed facility or a facility covered by a Waste Facility Permit or Certificate of Registration permitted to accept the waste types.
• No Alternative Methods: Variant offers for alternative methods of delivery are not accepted.

3. Background & buyer context

South Dublin County Council (SDCC) is a local authority providing a wide range of services across its 223 sq. kilometre administrative area. This procurement aims to establish a multi-party framework agreement for cleansing services to support the Traveller Accommodation Unit, Housing Social & Community Department, and Waste Enforcement Unit. The framework approach is adopted to leverage efficiencies and maximise cost savings over its duration. SDCC encourages participation by Small and Medium Enterprises (SMEs) and is committed to facilitating social or environmental objectives through procurement. The framework is intended to provide a flexible mechanism for awarding individual contracts for cleansing requirements.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered eligible for evaluation:

• Turnover requirement: Turnover exceeded €80,000 per annum in one of the last three financial years. For recently established firms, pro-rata turnover will suffice.
• Insurance:
• Employers Liability: €13m
• Public Liability: €6.5m
• Product Liability: €6.5m
• Insurances must include notation of indemnity to the Council. Territorial limits and jurisdiction must include the Republic of Ireland. Successful tenderers will be required to hold specified levels at mini-competition stage.
• Certifications: Not specified for this tender.
• Past experience: Successfully delivered 3 previous comparable projects involving the components detailed in Appendix 5.
• Personnel: Access to minimum levels of skilled personnel as detailed in Appendix 5, including an organisation chart.
• Geographic / facility constraints: Services to be provided within the administrative area of South Dublin County Council.

5. Award criteria & scoring

The framework will be awarded on the basis of the Most Economically Advantageous Tender (MEAT), considering the following criteria and weightings:

Note: Tenderers must achieve a minimum score of 60% for each qualitative criterion (A, B, C). The lowest cost tender meeting qualitative criteria receives maximum score for price.

6. Submission requirements

Tenders must be submitted electronically via the eTenders post-box facility. The submission must be uploaded as a ZIP FILE.

The following documents are required:

• Company Details: Completed Appendix 2.
• Declaration of Bona Fides: Completed and signed Appendix 3 (Declaration of Personal Status, compliance with statutory obligations).
• Financial Capacity: Completed Self-Declaration Form (Appendix 4), including confirmation of tax compliance and turnover.
• Insurance: Confirmation of current insurance levels as specified.
• Technical Capacity: Completed Appendix 5 demonstrating compliance with manpower, skills, previous contracts, health & safety, and environmental management systems.
• eESPD: Completed electronic European Single Procurement Document.
• Form of Tender: Completed and signed Appendix 6.
• Confidentiality Agreement: Completed Appendix 7.
• Framework Agreement Terms & Conditions: Acceptance of Appendix 9.
• Pricing Schedule: Not explicitly detailed as a separate document, but costs are to be outlined in the Form of Tender (Appendix 6).
• Case studies: Not specified.
• Mandatory site visit: Not specified.

7. Key dates & process

8. Contract terms that matter

• Term: 24 months, with an option to extend for one 12-month period, subject to performance, business needs, and budget.
• Payment: Invoices submitted monthly for costs incurred in the preceding month. Must quote a South Dublin County Council purchase order number.
• Performance: Continuously monitored based on cost competitiveness, quality of service, and turnaround time. Specific KPIs will be agreed.
• Termination: The Framework Member may be terminated for material breach, failure to perform obligations, insolvency, or ceasing to carry on business, with 30 days' notice in some cases.
• Sub-contracting: Not explicitly detailed, but the framework is for framework members to provide services.
• Guarantees/Bonds: Not specified.
• IP Ownership: Not specified.

9. Risks, red flags & unusuals

The estimated value of the framework is €400,000 over its lifetime, with no guaranteed expenditure. This suggests a potentially low volume of work, which may not align with the turnover requirement of €80,000 per annum. The framework is multi-party, with up to 5 operators admitted, increasing competition. The contract is subject to annual budgetary constraints and satisfactory performance, with the Council reserving the right to procure outside the framework. Tenderers must accept Appendix 9 (Framework Agreement Terms & Conditions) without reservation.

10. SME fit assessment

This tender is structured as a multi-party framework agreement, aiming to admit up to 5 operators. While the turnover requirement is €80,000 per annum, the total estimated framework value is €400,000 over 24-36 months. This suggests that individual contract values may be modest, potentially suitable for SMEs with the required insurance and experience. Consortium or sub-contracting is permitted under the "Consortia and Prime Subcontractors" clause (Appendix 1, section ii). Bid preparation effort is moderate, requiring completion of several appendices and adherence to technical capacity requirements. The "Pwin" signal is moderate; the framework structure and SME encouragement suggest openness, but the specific insurance and experience requirements will filter bidders.

11. Where to dig deeper

• Source RFT filename(s):
• [SDCC Invitation to Tender memo.pdf]
• [F01 Invitation to Tender Open Framework cleansing of South Dublin County Council lands.docx]
• eTenders CFT ID: Not specified in provided text.
• Contact: Questions and Answers facility on www.etenders.gov.ie.
• Key Attachments:
• Appendix 5 – Technical Capacity
• Appendix 6 – Form of Tender
• Appendix 9 – Framework Agreement Terms & Conditions