Provision of Cardiac Event Monitors, Consumables and Software

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start |---------------------------|-----------------------------------------------------------------------|----------------|-----------------|----------|----------------|------|---------------|------------------|-------------------------------|------------------| St James's Hospital Provision of Cardiac Event Monitors, Consumables and Software not stated €100,000 not stated Open National 1 Dublin 8, Ireland 3 years (36 months) 29th June 2026, 12:00 noon 30th October 2026

2. Scope of Work

The contract involves the provision of cardiac event monitors, consumables, and software for St. James’s Hospital. The contractor will be responsible for supplying devices that enable continuous cardiac monitoring, including the necessary consumables and software for data management and analysis. The scale of the contract includes the provision of multiple units of cardiac event monitors, with a minimum expected monitoring duration of one week, preferably two weeks.

Key activities include:

• Supply of Cardiac Event Monitors: Delivery of devices that meet CE marking and ISO 9001/13485 standards.
• Consumables: Provision of necessary consumables for the operation of the monitors, including batteries and electrodes.
• Software: Supply of software for data collection, analysis, and reporting, ensuring compatibility with existing hospital systems.
• Training: Offering training sessions for hospital staff on the use of the monitors and software.
• Support Services: Providing ongoing technical support and maintenance for the duration of the contract.
• Trial Period: Conducting a trial period from 13th to 17th July 2026, where devices must be provided free of charge for evaluation in a clinical setting.

The contractor must ensure that all products are delivered to St. James’s Hospital by 30th October 2026.

3. Background & buyer context

This procurement is initiated by St. James’s Hospital to enhance its cardiac monitoring capabilities. The hospital aims to improve patient care through advanced monitoring technologies, aligning with national health service objectives to modernize healthcare delivery. The contract is part of a broader initiative to upgrade medical equipment across HSE-funded hospitals. The incumbent provider is not specified, indicating an opportunity for new entrants in the market.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €150,000 over the past three years.
• Insurance:
• Employers Liability: €13m
• Public Liability: €6.5m
• Product Liability: €6.5m
• Certifications: Compliance with ISO 9001 and ISO 13485 standards is mandatory.
• Past experience: Evidence of at least three comparable projects completed within the last five years.
• Personnel: Key personnel must have a minimum of three years' experience in relevant roles.
• Geographic constraints: Bidders must be able to deliver to St. James’s Hospital in Dublin 8.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow a Most Economically Advantageous Tender (MEAT) approach, combining price and quality scores.

6. Submission requirements

Bidders must submit the following documents:

• Method statement: A response document following the provided template, with a maximum of 20 pages.
• CVs: For key personnel, limited to two pages each.
• Pricing schedule: Must use the compulsory pricing schedule template.
• Case studies: At least two case studies demonstrating relevant experience, with project values between €50,000 and €100,000.
• Declarations: Including ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Not applicable for this tender.
• Submission portal: All documents must be submitted electronically via eTenders in a single ZIP folder.

7. Key dates & process

8. Contract terms that matter

The contract will have a duration of three years, with two optional extensions of twelve months each. Payment terms will be specified in the contract, with key performance indicators (KPIs) related to device uptime and response times for support. Liquidated damages may apply for failure to meet delivery timelines. The contractor must retain ownership of intellectual property related to the software, while allowing St. James’s Hospital usage rights. Sub-contracting is permitted, subject to prior approval from the contracting authority.

9. Risks, red flags & unusuals

Potential risks include:

• Tight timelines: The requirement for devices to be delivered by 30th October 2026 may pose challenges for production and logistics.
• High turnover requirement: The minimum turnover threshold of €150,000 may exclude smaller firms from bidding.
• Mandatory trial period: The requirement to provide devices free of charge for evaluation may deter some bidders.
• Limited geographic scope: The focus on suppliers capable of delivering to Dublin 8 may restrict competition.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) with expertise in medical device supply and support. Viable bidders should have:

• Experience in supplying cardiac monitoring equipment or similar medical devices.
• Relevant certifications (ISO 9001, ISO 13485).
• The capacity to meet the insurance requirements.
• The ability to provide a trial device and software for evaluation.

Consortium bidding is allowed, which may enhance the capability of smaller firms to meet the requirements. Preparation for the bid may require approximately 10-15 days, considering the documentation and trial requirements. The presence of a defined turnover threshold and the need for a trial device may signal a competitive environment, particularly if incumbents are involved.

11. Where to dig deeper

• RFT filename: 001 INVITATION TO TENDER FOR THE PROVISION OF CARDIAC EVENT MONITORS 08.06.2026.docx
• eTenders CFT ID: not specified
• Contact email: [email protected]
• Important attachments:
• Document 002 — Tender Response Document
• Document 003 — Product Specification
• Document 004 — Compulsory Pricing Schedule