Energy upgrades to Unit 1I - Scioból na bhFear Gaoth Dobhair

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks a contractor to undertake energy upgrade works at Unit 1I, Scioból na bhFear Gaoth Dobhair. The project involves internal refurbishment, demolitions, builder's works, and mechanical and electrical installations. The estimated value of the contract is €240,000.00.

The scope of work includes:

• Preliminaries:
• Mandatory site visit to ascertain scope, conditions, and access restrictions.
• Compliance with all statutory Health and Safety requirements and acting as PSCS (Project Supervisor for the Construction Stage).
• Provision of insurance: Public Liability €2.6 million, Employers Liability €13 million, and Contractors All Risk €200,000.
• Provision of equipment for working at heights.
• Staging of works and clean-up to allow the building to be used by the Mens Shed for two evenings per week.
• Demolitions:
• Removal of existing electrical installations (light fittings, switches, sockets, space heaters) in the kitchen, canteen, and training room.
• Removal of surface-mounted conduits and sockets to the mezzanine area and workshop.
• Demolition of a low-level partition to accommodate a new stairs and workbench.
• Careful removal and retention of existing kitchen units for reinstallation in the canteen.
• Demolition of stud partition within the front cladding of the existing kitchen.
• Removal of wall and floor tiles in the existing kitchen.
• Demolition of blockwork to create new doorways to the accessible toilet and canteen.
• Demolition of an opening in the parapet wall to the mezzanine for a new stairs.
• Demolition of all uninsulated stud walls internally in the canteen and training room.
• Disposal of all spoil to a licensed tip.
• Builders Work:
• Closing up existing doorways to the kitchen and canteen with timber studwork.
• Installation of retained kitchen units in the canteen.
• Connection of waste to the foul sewer through the accessible toilet.
• Extension of the water supply to the new kitchen location.
• Supply and fitting of new splashback tiling to the kitchenette.
• Construction of new door openings to the accessible toilet and canteen using precast concrete lintels.
• Fitting of new doors and architraves (Ash hardwood veneer, with vision panel to canteen door, commercial ironmongery, minimum 800mm clear opening width).
• Construction of a new accessible toilet to Part M standards, including vinyl cladding, ceramic tiles, shower drain, and a Triton Omnicare Design Thermostatic Shower.
• Painting of ceilings in the accessible toilet.
• Painting of all workshop walls with two coats of Sandtex Microseal Smooth Masonry paint or similar.
• Supply and installation of 92.5mm insulated plasterboard to the internal face of walls in the canteen and training rooms, with systematic sealing of joints and perimeters to create a vapour barrier.
• Supply and installation of 50.5mm insulated plasterboard to overlay ceilings in the new accessible toilet, canteen, and training rooms, with taped and sealed joints for vapour control.
• Application of two coats of Gyproc Drywall sealer as a vapour control layer to walls and ceilings.
• Application of two coats of suitable interior paint to all walls and ceilings in the WC, canteen, and training room.
• Construction of a workbench outside the new protected stair enclosure with a stainless steel sink, double drainer, and laminate worktop.
• Installation of a new 110mm dia SN8 pipe from a P trap outside the building to the existing foul sewer, including a new AJ with HD cover.
• Mechanical & Electrical:
• Design, supply, and installation of M&E equipment as indicated on drawings.
• Reuse of existing infrared heaters in enclosed rooms.
• Design, supply, and installation of a replacement electricity consumer board with provision for future external lighting.
• Supply and installation of containment for the new electrical installation (dado ducting, high-level cable trays).
• Installation of new electrical wiring for sockets, lighting, and equipment, including connection to the new shower, hand driers, and electric oven.
• Reuse of existing light fittings in the canteen and training room; supply new lighting to the accessible toilet and stairwell.
• Inspection and connection of existing infrared heaters on the mezzanine level to new wiring circuits.
• Design and installation of high-level lighting in the workshop area, reusing existing LED fittings.
• Supply and installation of a new Triton Omnicare Design Thermostatic Shower.
• Supply and installation of new electric space heaters to the canteen and training room.
• Design, installation, and commissioning of emergency lighting in accordance with I.S. 3217:2023.
• Design, installation, and commissioning of a fire detection and alarm system in accordance with I.S. 3218:2024.
• Design, supply, installation, and commissioning of a demand-controlled ventilation system with heat recovery (MVHR) for enclosed, heated rooms and WC.
• Design, supply, installation, and commissioning of an intruder alarm system in accordance with I.S. EN 50131-1:2006.
• Supply and installation of one external light.
• Supply and installation of extraction fans to the WC and accessible toilet.
• Design, supply, and installation of new ceiling-mounted light fittings to the canteen, training room, and accessible toilet.
• Works not included above: Any other works required to complete the scope as described in drawings and specifications but not listed.
• Contingency: A contingency of €5,000 for works directed by the Engineer.

The contract will be administered under the Short Public Works Contract PW-CF6 v1.14.

3. Background & buyer context

Údarás Na Gaeltachta is procuring these energy upgrade works for Unit 1I, Scioból na bhFear Gaoth Dobhair. The project aligns with broader initiatives to improve energy efficiency and upgrade facilities within the Gaeltacht region. The Scioból na bhFear (Mens Shed) is an existing facility that will continue to be used by its members during the works, requiring careful staging and clean-up to minimise disruption. The procurement follows standard public works contract procedures.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Public Liability: €2.6 million
• Employers Liability: €13 million
• Contractors All Risk: €200,000
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

The award criteria are not explicitly detailed with scoring percentages in the provided extract. However, the contract will be awarded based on the Short Public Works Contract PW-CF6 v1.14, which typically follows a Most Economically Advantageous Tender (MEAT) approach. This implies a balance between price and quality, with quality factors likely including technical capability, proposed methodology, and understanding of the project requirements.

6. Submission requirements

Bidders are required to submit the following:

• Pricing Schedule: Detailed pricing for all works as per the provided schedule.
• Method Statement / Response Document: Not explicitly detailed, but a comprehensive response demonstrating understanding of the scope and methodology is expected.
• CVs: Not specified for this tender.
• Case Studies: Not specified for this tender.
• Declarations:
• Bona Fides
• Tax Clearance
• Conflict of Interest
• Mandatory Site Visit: Required. Contact details for arranging the visit are not specified in the provided extract.
• Submission Portal: Bids must be submitted via eTenders. Specific formatting rules are not detailed.

7. Key dates & process

8. Contract terms that matter

• Contract Type: Short Public Works Contract PW-CF6 v1.14.
• Payment Terms: Interim payments on account as scheduled, with final payment after the Defects Certificate is issued. Payments are due within 30 days of receiving the Contractor's invoice.
• Liquidated Damages: Rate specified in the Schedule (not provided in extract).
• Termination: Standard clauses apply as per the Short Public Works Contract.
• IP Ownership: Not specified for this tender.
• Sub-contracting: Permitted, but requires Employer's consent for assignment of the contract. Sub-processors for Personal Data require prior written notice and Employer's opportunity to object.
• Performance Bond: Required if stated in the Schedule (not provided in extract). Must be provided within 7 days of tender acceptance.

9. Risks, red flags & unusuals

• Mens Shed Occupancy: The Mens Shed will continue to use the building two evenings per week. This requires careful planning and staging of works to minimise disruption and ensure safety for users. The contractor must provide for staging and clean-up to facilitate this ongoing use.
• Short Public Works Contract: This contract form is typically used for works valued below €1 million, indicating a potentially simpler procurement process but also potentially less detailed contractual provisions compared to larger contracts.
• Estimated Value vs. Contract Type: The estimated value of €240,000 falls within the typical range for a Short Public Works Contract, aligning with the chosen procedure.
• Insurance Requirements: While standard, the specific amounts for Public Liability (€2.6m) and Employers Liability (€13m) are clearly stated and must be met.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) with experience in general building works, internal refurbishment, and mechanical/electrical installations.

• Credible Bidders: A contractor with a proven track record in similar refurbishment projects, capable of managing health and safety on site (PSCS), and holding the required insurance levels. Experience with public sector contracts and the Short Public Works Contract would be advantageous.
• Consortium/Sub-contracting: Sub-contracting is generally permitted under public works contracts, but assignment of the entire contract requires employer consent. SMEs may consider forming consortia if they lack specific expertise in all areas (e.g., M&E).
• Indicative Bid-Prep Effort: Estimating bid preparation effort is difficult without full tender documents. However, for a project of this scale and complexity, it would likely require several days of effort for site visits, pricing, methodology development, and documentation.
• Pwin Signal: The use of a Short Public Works Contract and the specific nature of the works suggest it is open to a competitive market. There is no explicit indication of an incumbent supplier or a framework arrangement. The primary driver for winning will be a competitive price combined with a clear demonstration of technical capability and understanding of the site constraints.

11. Where to dig deeper

• Source RFT filename(s): Not specified in provided extract.
• eTenders CFT ID: Not specified in provided extract.
• Contact email or clarification portal: Not specified in provided extract.
• Most important attachments:
• Rev A-1832 Mens Shed Gweedore - Schedule of items.xlsx
• PW-CF6-v1.14-19-07-2023.pdf (Short Public Works Contract Conditions)