Refurbishment of existing court.The Sandy Banks, Keel, Civil and Surfacing works

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

Here is the Tender Briefing for the "Refurbishment of existing court.The Sandy Banks, Keel, Civil and Surfacing works" tender:

1. At a glance

2. Scope of Work

This tender seeks a contractor to undertake civil and surfacing works for the refurbishment of an existing court facility at The Sandy Banks, Keel. The contract duration is specified as 3 months.

The scope of work includes, but is not limited to, the following activities:

• Civil Works: This will involve general civil engineering tasks necessary for the refurbishment. Specific details regarding the nature and extent of these works are not detailed in the provided documentation but will likely encompass ground preparation, drainage, and foundation adjustments as required for the court refurbishment.
• Surfacing Works: This component of the contract pertains to the application or refurbishment of the court's surface. The exact type of surfacing is not specified, but it is a core element of the project.
• Health and Safety Compliance: The contractor will be required to adhere to all relevant health and safety legislation, including the Safety, Health and Welfare at Work Act 2005 and associated regulations. This includes developing and maintaining a Safety Statement, implementing risk assessments, method statements, and ensuring appropriate training for personnel. The contractor may also be required to act as Project Supervisor for the Construction Stage (PSCS) or fulfil other health and safety coordination roles, depending on the project's final structure.
• Quality Control: The contractor must meet minimum standards for quality control, potentially involving technicians or technical bodies. Arrangements for improving the quality of output are also a consideration.
• Project Management: The contractor will be responsible for the overall management of the works, including coordination with the contracting authority, adherence to project timelines, and ensuring satisfactory delivery of services. This includes providing certificates of satisfactory delivery of services upon completion.

The documentation indicates that if a project is expected to last more than 30 days or involve more than 500 person-days, a health and safety plan must be appointed. The contractor must also be prepared to provide evidence of meeting minimum health and safety standards for educational and professional qualifications, as well as technical equipment and quality control criteria, within seven calendar days of request.

3. Background & buyer context

Mayo County Council is procuring these works to refurbish an existing court facility located at The Sandy Banks, Keel. The specific drivers for this refurbishment are not detailed in the provided tender documents. However, the emphasis on health and safety compliance, including the roles of Project Supervisor for the Construction Stage (PSCS) and Project Supervisor for the Design Process (PSDP), suggests adherence to current Irish construction safety regulations is a key consideration for the contracting authority. The tender documentation includes various appendices related to health and safety declarations and certificates of satisfactory delivery, indicating a structured procurement process focused on compliance and proven capability.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered eligible:

• Turnover requirement: A minimum average yearly turnover of €300,000 excluding VAT, based on the previous three years of trading.
• Insurance:
• Employer's Liability Insurance: Minimum indemnity limit of €13.5 Million for any one event.
• Public Liability Insurance (property damage): Minimum indemnity limit of €10,500 per event.
• Public Liability Insurance (death, illness or injury): Minimum indemnity limit of €6.5 Million per event (if no amount stated, €6,500 applies).
• Certifications:
• Must possess a Safety Statement in the format outlined by the Health and Safety Authority (HSA).
• Must be members of, or eligible to be members of, a recognised professional body for the required role (e.g., RIAI, ACEI, SCS, IEI, NISO, OSH for Designer/PSDP/HSC roles).
• Past experience: Bidders must provide certificates of satisfactory delivery of services/works for previous projects. The documentation requires a list of previous works/works and services of a similar nature, with up to 21 projects to be listed.
• Personnel: The contractor must demonstrate arrangements for continuing Health and Safety training for personnel, including those employed on the project. Specific roles like PSCS and PSDP require named individuals with appropriate qualifications and experience.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

The award criteria and scoring mechanism are not explicitly detailed in the provided documentation. However, the emphasis on health and safety compliance, past performance (certificates of satisfactory delivery), and the requirement for specific declarations suggests that these factors will be heavily weighted. The tender process will likely follow a standard public procurement model where bids are evaluated against both technical merit and price. The specific weighting between quality and price (MEAT - Most Economically Advantageous Tender) is not stated.

6. Submission requirements

Bidders are required to submit the following documentation:

• Declarations:
• Appendix A: Applicant’s Personal Situation Declaration (Bona Fides, Tax, Social Security).
• Appendix C1: Health and Safety Declaration – Contractor or PSCS Appointment.
• Appendix C2: Health and Safety Compliance Declaration – Contractor as Designer/PSDP/SC Appointment.
• Appendix C3: Health and Safety Compliance Declaration – Contractor/Specialist.
• Appendix C4: Health and Safety Compliance Declaration – Project Supervisor for the Construction Stage.
• Appendix C6: Health and Safety Compliance Declaration – Project Supervisor for the Design Process/Health and Safety Coordinator Appointment.
• Appendix G: Declaration of meeting Minimum Health and Safety Standards (Educational and Professional Qualifications).
• Appendix H: Declaration of meeting Minimum Health and Safety Standards (Educational and Professional Qualifications) for Supplement 3.4.2.
• Appendix F: Declaration of meeting Minimum Standard for Technical Equipment.
• Appendix E: Declaration regarding Technicians or Technical Bodies for Quality Control.
• Certificates:
• Appendix B1: List of Previous Works/Works and Services with Certificates of Satisfactory Execution/Service Delivery.
• Appendix B2: Certificate of Satisfactory Execution – Works Only.
• Appendix B3: Certificate of Satisfactory Delivery of Services.
• Safety Statement: A copy of the company's current general health and safety policy and a Safety Statement in the format outlined by the HSA.
• Pricing Schedule: Not explicitly detailed but implied for tender submission.
• Submission Portal: Bids are to be submitted via the eTenders platform. Specific formatting rules are not detailed but standard practice for public tenders applies.
• Mandatory Site Visit: Not specified for this tender.

7. Key dates & process

8. Contract terms that matter

• Contract Length: The contract is for a fixed term of 3 months.
• Payment Terms: While specific payment terms are not detailed, standard public sector payment practices apply, likely involving monthly valuations and payment within 30 days of receipt of a valid claim.
• Liquidated Damages: Not specified in the provided documentation.
• Termination: Standard termination clauses for breach of contract or insolvency are implied.
• Sub-contracting: Not explicitly addressed in the provided documentation.
• Parent Company Guarantee/Bond: Not specified for this tender.

9. Risks, red flags & unusuals

• Health and Safety Focus: The extensive documentation and multiple appendices dedicated to health and safety declarations and compliance are a significant feature. Bidders must be meticulous in completing these, as they appear to be a primary evaluation and selection gate.
• Turnover Requirement: The €300,000 average annual turnover requirement, while not exceptionally high, is a clear gate. Bidders must demonstrate this consistently over the previous three years.
• Extensive Past Performance Evidence: The requirement for numerous Certificates of Satisfactory Execution/Service Delivery (up to 21 listed) indicates a strong emphasis on proven track record. Gathering and presenting this evidence will require significant effort.
• Short Notice for Evidence: The provision in several appendices to supply required evidence within seven calendar days of request during the tender evaluation stage means bidders must have all supporting documentation readily available.

10. SME fit assessment

This tender is likely suitable for small to medium-sized enterprises (SMEs) with a proven track record in civil and surfacing works, particularly those with strong health and safety management systems.

• Credible Bidders: A firm with an annual turnover of at least €300,000, possessing robust health and safety policies and procedures, and capable of providing detailed evidence of past successful projects, would be a credible bidder. Experience in public sector contracts or similar refurbishment projects would be advantageous.
• Consortium/Sub-contracting: The documentation does not explicitly prohibit consortia or sub-contracting. However, the emphasis on individual company declarations and past performance suggests a preference for direct capability. If sub-contracting is intended, the main contractor must still meet all primary eligibility criteria.
• Indicative Bid-Prep Effort: The extensive health and safety documentation and the requirement for multiple certificates of past performance suggest a significant bid preparation effort. This could range from 10-20 days for a well-prepared SME, depending on their existing documentation and the ease of obtaining past performance certificates.
• Pwin Signal: The tender does not explicitly name an incumbent. The strong emphasis on health and safety and past performance suggests that bidders who can most comprehensively and demonstrably meet these criteria will have a higher probability of winning.

11. Where to dig deeper

• Source RFT Filename(s): Not specified in provided metadata.
• eTenders CFT ID: Not specified in provided metadata.
• Contact Email/Clarification Portal: Not specified in provided metadata.
• Most Important Attachments:
• QW2-Appendix-G.docx (Declaration of meeting Minimum Health and Safety Standards)
• QW2_Appendix_B1.dot (List of Previous Works/Works and Services)
• QW2_Appendix_C1.doc (Health and Safety Declaration – Contractor or PSCS Appointment)