Supply and Installation of new Sports Floor at Killarney Sports and Leisure Centre

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The procurement covers the supply and installation of a new sports hall floor at Killarney Sports and Leisure Centre. The services are defined by the specification in Appendix 1 of the Request for Tenders (RFT).

The core activities for the successful contractor include:

• Supply and Installation: Providing and fitting a new Junckers sports hall floor. This involves delivering the materials to the site and undertaking the complete installation process according to the specified standards and requirements.
• Compliance with Specifications: The entire process must adhere strictly to the technical specifications detailed in Appendix 1 of the RFT. This will cover material quality, installation methods, and final finish.
• Site Preparation and Remediation: While not explicitly detailed as a separate deliverable, the scope implies that the contractor will be responsible for any necessary preparation of the existing subfloor and any remediation required to ensure a suitable base for the new sports floor.
• Project Management: The contractor will manage all aspects of the supply and installation project, ensuring timely completion and adherence to quality standards.
• Site Access and Coordination: The contractor must coordinate with Killarney Sports and Leisure Centre management for site access, working hours, and any necessary disruption management.
• Post-Installation: The scope likely includes final inspection, handover, and potentially a warranty period for the installed floor, as is standard for such works.

The estimated expenditure for the services, including potential extensions, is €150,000 (excluding VAT). The contract term is one year, with potential for extensions.

3. Background & buyer context

Kerry County Council, acting on behalf of Killarney Sports and Leisure Centre, issued this Request for Tenders (RFT). The procurement is driven by the need to replace the existing sports hall floor with a new Junckers sports floor. The estimated value of the proposed services contract is €150,000 (excluding VAT) over the initial one-year term, with potential for extensions. The procurement follows an open procedure under EU and Irish regulations. The Contracting Authority aims to encourage participation from Small and Medium Enterprises (SMEs) and encourages larger enterprises to consider including SMEs in their proposals.

4. Eligibility & selection criteria

Tenderers must meet specific criteria to be considered for evaluation. These are pass/fail requirements.

• Turnover requirement: The tenderer must have a minimum certified turnover related to the supply and installation of similar sports hall floors equal to or greater than two times the figure tendered (excluding VAT). They must also demonstrate positive profit levels. An Auditor’s Statement certifying turnover and profit for the three previous financial years is required.
• Insurance: The successful tenderer must hold the following insurances for the term of the Services Contract:
• Employer’s Liability: €13,000,000
• Public Liability: €6,500,000
• Product Liability: €200,000
• Professional Indemnity: Not specified for this tender
• Certifications: Not specified for this tender.
• Past experience: Tenderers must demonstrate technical and professional ability. This includes having successfully completed similar sports hall floor installations. Specific details on the number or value of past projects are not explicitly stated as a minimum requirement in the provided text, but the turnover requirement implies a certain scale of past work.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: The services are to be performed at Killarney Sports and Leisure Centre.

5. Award criteria & scoring

Tenders will be evaluated based on a combination of price and quality. The specific weighting and scoring mechanism are not detailed in the provided extract. However, the RFT states that only compliant tenders that meet the selection criteria will be evaluated against the award criteria. The Contracting Authority reserves the right not to accept the lowest priced tender.

Note: The extract does not provide specific details on the award criteria, scoring percentages, or minimum thresholds. It only states that compliant tenders will be evaluated against these criteria.

6. Submission requirements

Tenders must be submitted electronically via the eTenders platform.

• Method statement / response document: Tenderers must complete and submit the electronic European Single Procurement Document (eESPD). They must also submit a scanned, signed copy of the Tenderer’s Statement (Appendix 3) on their letterhead. Tenderers must not alter the RFT documents.
• CVs: Not specified for this tender.
• Pricing schedule: Tenderers must complete the Pricing Schedule (Appendix 2). All prices must be all-inclusive (excluding VAT), expressed in Euro, and remain valid for 180 days from the tender deadline.
• Case studies: Not specified for this tender.
• Declarations: Tenderers must submit the eESPD, the Tenderer’s Statement (Appendix 3), and the Declaration as to Personal Circumstances of Tenderer (Appendix 4). They must also declare compliance with environmental, social, and labour laws, and disclose any registrable interests or conflicts of interest. Tax clearance status will be verified online.
• Mandatory site visit: A site visit to Killarney Sports and Leisure Centre is organised for 3rd September 2026, between 10:00 am and 5:00 pm. Tenderers must confirm attendance by 2nd September 2026 at 5:00 pm by contacting Daniel O'Donoghue at [email protected].
• Submission portal: Tenders must be submitted via the electronic tenderbox on www.etenders.gov.ie. File size limits apply: 250MB per file, with a maximum total of 2GB for all documentation.

7. Key dates & process

8. Contract terms that matter

The Services Contract is detailed in Appendix 5. Key terms include:

• Term: The contract is for one year, with potential for extensions up to an unspecified duration.
• Payment terms: Payments will be made in accordance with the Services Contract. Invoices are deemed accepted after 14 days if no action is taken.
• Key SLAs/KPIs: Not specified in the provided extract.
• Liquidated damages or penalty regimes: Not specified in the provided extract.
• Termination clauses: The Contracting Authority can terminate the contract with 6 months' written notice.
• IP ownership: Not specified in the provided extract.
• Sub-contracting rules: Tenderers must designate a single Prime Contractor responsible for the contract, even if subcontractors are used. Subcontractors may need to submit separate eESPDs.
• Parent-company guarantee or bond requirements: Not specified in the provided extract.

9. Risks, red flags & unusuals

• Turnover requirement linkage: The turnover requirement is linked to "2 times the figure tendered (excluding VAT)". This means the required turnover will vary depending on the tenderer's own pricing, potentially creating a dynamic threshold.
• Estimated value vs. Turnover: The estimated contract value is €150,000. A turnover requirement of "2 times the figure tendered" could mean a minimum turnover of €300,000 if a tenderer prices at the estimated value, which is a significant multiple of the annual contract value.
• Site visit confirmation deadline: The deadline to confirm attendance for the site visit (2nd September 2026) is one day before the visit itself and two days before the tender deadline, requiring prompt decision-making.
• No Professional Indemnity Insurance specified: While Employer's Liability, Public Liability, and Product Liability are specified, Professional Indemnity insurance is not listed, which is unusual for a supply and installation contract involving technical specifications.
• Open procedure for a single lot: The tender is conducted under an open procedure, but it is for a single lot, suggesting a straightforward procurement process for a specific service.

10. SME fit assessment

This tender is structured to be accessible to SMEs, but with specific financial and experience requirements.

• Who can credibly bid: A credible bidder would be a specialist in sports hall floor supply and installation. They must demonstrate a turnover significantly higher than the estimated contract value, specifically at least twice their tendered price for similar works. They will need to provide audited financial statements for the last three years showing positive profits.
• Consortium or sub-contracting: Consortiums and subcontracting are permitted. SMEs are encouraged to form relationships with other SMEs or larger enterprises if the scope is beyond their capacity. A single nominated entity must represent any group of undertakings.
• Indicative bid-prep effort: Bid preparation will involve gathering audited financial statements, preparing a detailed pricing schedule, completing the eESPD, and potentially arranging for site visits. This could require 5-10 days of effort for a company familiar with public procurement.
• Pwin signal: The tender is for a specific product (Junckers sports floor) and installation. The requirement for turnover to be twice the tendered figure suggests a need for established companies with proven financial stability in this niche. The absence of specific past experience criteria beyond the turnover link means that firms with the right financial standing and technical capability can bid.

11. Where to dig deeper

• Source RFT filename: [RFT for Sports Hall Floor Replacement 2026.pdf]
• eTenders CFT ID: Not specified in the provided text.
• Contact email or clarification portal: All queries must be directed via the messaging facility on www.etenders.gov.ie.
• Most important attachments:
• Appendix 1: Requirements and Specifications
• Appendix 2: Pricing Schedule
• Appendix 3: Tenderer’s Statement