Multi-Supplier Framework Agreement for Commercial Property Letting, Sales and Tenancy Management Services in 3 Lots (PRO311)

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract encompasses a multi-supplier framework agreement for commercial property letting, sales, and tenancy management services across three distinct lots. The successful contractor will be responsible for a range of activities, which include:

• Commercial Property Letting: Managing the leasing of commercial properties, including marketing, tenant sourcing, and lease negotiations.
• Sales Services: Facilitating the sale of commercial properties, which involves property valuation, marketing, and negotiation of sale terms.
• Tenancy Management: Overseeing tenant relationships, rent collection, property maintenance coordination, and compliance with tenancy agreements.
• Reporting and Compliance: Providing regular reports on tenancy status, financial performance, and compliance with relevant regulations.
• Geographic Coverage: Services may be required across various locations as specified in individual call-off contracts under the framework.

The framework is designed to support the Land Development Agency's objectives in managing its property portfolio effectively, ensuring that all activities align with the agency's strategic goals.

3. Background & buyer context

The procurement of these services aligns with the Land Development Agency's mandate to enhance the management of public property assets. This initiative is part of a broader strategy to improve efficiency in property management and increase the availability of commercial spaces. The agency aims to foster economic growth through effective property utilization. The tender is being issued at a time when there is a heightened focus on optimizing public resources and enhancing service delivery in the property sector.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria to be considered for evaluation:

• Turnover requirement: No minimum turnover requirement is set for this Competition in order to support SMEs.
• Insurance:
• Employer's Liability: €13,000,000 each and every claim
• Public Liability: €6,500,000 each and every claim
• Professional Indemnity: €6,500,000 each and every claim
• Certifications: Minimum requirement is a PSRA licence and relevant professional qualifications.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, focusing on both price and quality aspects of the submissions.

6. Submission requirements

Bidders must prepare and submit the following documents:

• Method statement / response document: Complete the Tender Response Document (Schedule 7) as per the specified format.
• CVs: Provide CVs for key personnel involved in the project, adhering to any page limits set.
• Pricing schedule: Complete the applicable Pricing Schedule(s) (Schedule 5) relevant to the Lots applied for.
• Case studies: Not specified for this tender.
• Declarations: Include the European Single Procurement Document (eESPD), tax clearance, and conflict of interest declarations.
• Mandatory site visit: Not specified for this tender.
• Submission portal: All submissions must be made via the electronic tenderbox on www.etenders.gov.ie.

7. Key dates & process

8. Contract terms that matter

Key terms of the contract include:

• Term + extension structure: The contract may be extended for a period or periods of up to 12 months.
• Payment terms: Payments will be made in accordance with the terms specified in the contract.
• Key SLAs/KPIs: Not specified for this tender.
• Liquidated damages or penalty regimes: Not specified for this tender.
• Termination clauses: Not specified for this tender.
• IP ownership: Not specified for this tender.
• Sub-contracting rules: Not specified for this tender.
• Parent-company guarantee or bond requirements: Not specified for this tender.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• The absence of a minimum turnover requirement may attract a wide range of bidders, including those with limited experience in the sector.
• The lack of specified past experience requirements could lead to a competitive field but may also raise concerns about the quality of submissions.
• The absence of defined geographic constraints may lead to challenges in managing service delivery across diverse locations.

10. SME fit assessment

This tender is accessible to small and medium-sized enterprises (SMEs) that possess the necessary qualifications and insurance coverage. The absence of a minimum turnover requirement supports SME participation.

• Who can credibly bid: SMEs with relevant experience in property management, letting, and sales can participate.
• Consortium or sub-contracting: The tender allows for consortium bids, enabling smaller firms to collaborate.
• Indicative bid-prep effort: Bidders should anticipate several days to prepare their submissions, depending on the complexity of their proposals.
• Pwin signal: The absence of an incumbent may provide an opportunity for new entrants, but the lack of specified experience requirements could also indicate a competitive landscape.

11. Where to dig deeper

• Source RFT filename: RFT - Pro311 Commercial Lettings, Sales & Tenancy Management FWA.pdf
• eTenders CFT ID: Not specified
• Contact email or clarification portal: Queries must be directed through the messaging facility on www.etenders.gov.ie.
• Important attachments:
• Schedule 1 — The Services
• Schedule 3 — Selection Criteria
• Schedule 4 — Award Criteria