Framework for Provision of Optic Control Panels

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks to establish a framework agreement for the provision of Optic Control Panels. The framework will be for a maximum of three operators, with contracts awarded via a cascade method. The estimated spend under this framework is €340,000 excluding VAT over its term.

The scope of work is divided into two options:

• Option 1: Optic Control Panels for driving, control & monitoring of Lighthouse LED light sources. This involves providing control panels specifically designed for LED lighting systems used in lighthouses.
• Option 2: Optic Control Panels for power, control and monitoring of integrated marine lanterns in main/standby configuration. This covers control panels for marine lanterns that operate in a primary and backup setup, managing their power, control, and monitoring functions.

Tenderers are required to submit pricing that is scalable to Irish Lights' finalised requirements, as the current specification is for advertisement and evaluation purposes. The framework will operate using a cascade method. When Irish Lights issues a call-off request, it will be sent to the nominated contract manager of the highest-ranked framework member. Confirmation of availability, capacity, and ability to meet the deadline is required. If the first-ranked member cannot fulfil the request due to availability, capacity, lead time, or conflict of interest, the request will be passed to the next ranked member, continuing down the list until the contract is awarded.

A framework member can be relegated to the last position in the ranking if they fail to perform a call-off contract to the required standards on more than one occasion without satisfactory reasons, or if they have not accepted a call-off request on more than two consecutive occasions.

The framework agreement will be for an initial period of two years, subject to satisfactory annual performance reviews, budget availability, and ongoing business needs. Irish Lights reserves the right to extend the framework for up to three additional one-year periods.

3. Background & buyer context

The Commissioners of Irish Lights (Irish Lights) is the statutory General Lighthouse Authority for Ireland. Its mission is "Safe Navigation at Sea," aiming to be a leading provider of reliable, efficient, and cost-effective navigation and maritime services. Irish Lights operates 65 lighthouses and other marine aids to navigation along the coast of Ireland and Northern Ireland. The organisation is also responsible for marking and removing wrecks posing a danger to navigation. This procurement aligns with Irish Lights' ongoing need to maintain and upgrade its aids to navigation infrastructure to ensure maritime safety. The objective is to establish a framework of control cabinet providers to meet these operational requirements.

4. Eligibility & selection criteria

• Turnover requirement: Tenderers must have achieved an annual turnover of at least €300,000 in each of the last three financial years preceding the tender submission date. If a consortium is bidding, at least one member must have achieved a minimum turnover of €200,000 in at least one of the three previous financial years. The member proposed as the Prime Contractor must have a total average annual turnover of €200,000 per annum.
• Insurance:
• Employer's Liability: Minimum indemnity limit of €13 million on an “each and every claim” basis, unlimited in the aggregate.
• Public Liability: Minimum indemnity limit of €6.5 million on an “each and every claim” basis, unlimited in the aggregate.
• Product Liability: Minimum indemnity limit of €6.5 million on an “each and every claim” basis, unlimited in the aggregate.
• Certifications: Tenderers must be certified as complying with the requirements of ISO 9001:2015 quality management system. Compliance with EN 61000-6-1:2007 and EN 61000-6-4:2007 (or equivalent IEC standards) is also required.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Criterion Weight (%) Sub-criteria