Call for Tender for the provision of Patient Transfer Aids and Associated Equipment for the New Children’s Hospital of Ireland, Dublin 8

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves the provision of Patient Transfer Aids and associated equipment for the New Children’s Hospital of Ireland. The contractor will be responsible for the design, supply, installation, commissioning, and maintenance of the medical devices specified in the tender documents. The scale of the project includes the installation of various patient handling equipment, which must comply with relevant standards.

Key activities include:

• Supply of Equipment: Provision of medical devices as per the specifications outlined in the tender documents.
• Installation: Installation of the equipment at the New Children’s Hospital, located at St James’s Hospital, Dublin 8.
• Commissioning: Ensuring that all equipment is operational and meets the required standards.
• Maintenance: Ongoing maintenance and support for the equipment, including validation and compliance checks.
• Training: Providing training for hospital staff on the use of the equipment.
• Documentation: Supplying all necessary documentation, including warranties and compliance certificates.
• Support: OEM support must remain available for a minimum of five years following product end-of-life notification.

The contractor must ensure that all equipment meets the mandatory specifications and standards, including ISO 13485 and EN 1865-1:2010+A1:2015.

3. Background & buyer context

This tender is being issued as part of the ongoing development of the New Children’s Hospital of Ireland, a significant project aimed at enhancing pediatric healthcare services in Ireland. The National Paediatric Hospital Development Board oversees this initiative, which is aligned with government healthcare policies to improve facilities and services for children. The urgency of this procurement reflects the need to equip the new facility with state-of-the-art medical devices that meet current healthcare standards.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €1.5 million in the relevant area of work.
• Insurance:
• Employer’s Liability: €12,700,000
• Public Liability: €6,500,000
• Professional Indemnity: €1,500,000 (where applicable)
• Product Liability: €6,500,000
• Certifications: Compliance with ISO 13485 and other relevant standards.
• Past experience: Minimum of 3 comparable projects completed in the last 5 years.
• Personnel: At least one project manager with a minimum of 5 years' experience in healthcare equipment installation.
• Geographic constraints: Bidders must be located within the EU/EEA.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

Bidders must achieve a minimum of 50% of the combined qualitative award criterion to remain in the competition.

6. Submission requirements

Bidders must submit the following documents:

• Method statement: A response document following the provided template, with a maximum of 20 pages.
• CVs: CVs of key personnel, limited to 2 pages each.
• Pricing schedule: A detailed pricing schedule using the specified template.
• Case studies: At least 2 case studies of similar projects, with values ranging from €100,000 to €500,000.
• Declarations: Including ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: A site visit is required; details will be provided upon request.
• Submission portal: All submissions must be made via eTenders, adhering to specified format rules.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term: The contract duration is not specified but may include extensions at the discretion of the Purchaser.
• Payment terms: Payments will be made in accordance with the HSE Standard Terms and Conditions.
• Key SLAs/KPIs: Timely delivery and installation of equipment, compliance with quality standards, and ongoing maintenance obligations.
• Liquidated damages: Potential penalties for failure to meet milestones.
• Termination clauses: The contract may be terminated for non-compliance or failure to meet performance standards.
• IP ownership: All intellectual property rights related to the supplied equipment remain with the Service Provider unless otherwise agreed.
• Sub-contracting rules: Sub-contracting is permitted with prior approval from the Purchaser.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• Turnover threshold: The minimum turnover requirement of €1.5 million may limit participation from smaller firms.
• Geographic constraints: The requirement for bidders to be located within the EU/EEA may exclude non-EU firms.
• Tight deadlines: The submission deadline is relatively soon, which may pressure bidders to prepare quickly.
• Incumbent advantage: Existing suppliers may have an advantage due to familiarity with the hospital's requirements and systems.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) that specialize in medical equipment supply and installation. Viable bidders should have:

• Relevant certifications (ISO 13485) and insurance coverage.
• Experience in similar projects, ideally within the healthcare sector.
• The capacity to manage the installation and maintenance of medical devices.

Consortium bidding is allowed, which may enhance the ability of smaller firms to compete. Preparation for the bid may require approximately 10-15 days of effort. The presence of an incumbent supplier may indicate a competitive landscape, but the opportunity remains open for qualified bidders.

11. Where to dig deeper

• Source RFT filename: Appendix 3 SLA Transfer Aids for NCHI HSE Standards Ts and Cs (ID 195269).docx
• eTenders CFT ID: 8323074
• Contact email: not specified
• Important attachments:
• Appendix 3 — Service Level Agreement
• Tender Document Pack
• Specification Document