Servicing of Recycling Bring Banks

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contractor will provide servicing for recycling bring banks for Cavan County Council. The services encompass the day-to-day operations required to maintain the functionality and cleanliness of these recycling facilities. The estimated value of the contract, excluding VAT, is between €120,000 and €160,000 per annum, with a total estimated value of €720,000 to €960,000 over the full potential contract term of six years.

The core activities include:

• Servicing of Recycling Bring Banks: This is the primary function, involving the regular maintenance and operational support for designated recycling points.
• Collection and Removal of Recyclables: While not explicitly detailed as a separate item, the servicing implies the management of collected materials within the bring banks.
• Site Cleaning: The contract mandates a "full cleaning event for each bring centre site during September and March." This indicates scheduled, thorough cleaning operations at specified intervals.
• Incident Response: The contractor must respond to incidents reported by the council or the public via a displayed phone number. Response to incidents must occur within 24 hours. An answering machine is acceptable for the contact number, but the 24-hour response time remains mandatory.
• Out-of-Hours Contact: An out-of-hours contact telephone number must be provided for the council to reach the contractor in the event of servicing issues.
• Geographic Coverage: The services will be provided across locations managed by Cavan County Council. The council reserves the right to alter the number and locations of bring sites.
• Reporting and Communication: The contractor must be reachable via a displayed phone number for public reporting and provide an out-of-hours contact for the council.

The contract is structured for an initial term of two years, with the option for Cavan County Council to extend the term for periods up to one year, with a maximum of four such extensions. This allows for a potential total contract duration of six years.

3. Background & buyer context

This procurement is initiated by Cavan County Council to ensure the continued and effective servicing of its network of recycling bring banks. The tender aligns with the council's operational requirements for waste management and environmental services. While no specific programme or policy is cited as the direct driver, the procurement supports the council's broader commitment to providing public services and managing municipal waste streams. The estimated contract value suggests a routine but essential service provision. There is no mention of an incumbent contractor within the provided documentation. The strategic driver is the ongoing need for efficient and responsive maintenance of public recycling infrastructure.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered:

• Turnover requirement:
• Minimum average annual turnover of €250,000 for the past three years (2025, 2024, 2023).
• Alternatively, if the tenderer's establishment date is more recent, a minimum average annual turnover of €250,000 averaged for each financial year the entity has been established.
• Insurance: The successful tenderer must hold the following insurances for the term of the Services Contract:
• Employer's Liability: €13,000,000
• Public Liability: €6,500,000
• Product Liability: Not specified
• Professional Indemnity: Not specified
• Motor Third Party Property Damage: €6,500,000 (policies must indemnify Cavan County Council as Principal)
• Certifications: Not specified for this tender.
• Past experience:
• Demonstrate successful delivery and implementation of three previous projects of similar size and complexity within the past three years.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender, beyond the services being for Cavan County Council.

5. Award criteria & scoring

The contract will be awarded based on the most economically advantageous tender (MEAT).

Criterion Weight (%) Sub-criteria