Provision of works at EPA office Castlebar (Canteen and Communal area)

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Environmental Protection Agency ran this procurement for “Provision of works at EPA office Castlebar (Canteen and Communal area)” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• 5 Where the estimated value of the contract is above €5m (Services) and €15m (Works)
• Environmental Management Systems (EMS), including ISO 14001 (or equivalent)
• safety management system is in accordance with ISO 45001:2018or equivalent
• Department of Public Expenditure, Infrastructure, Public Service Reform and Digitalisation
• ©2025 Department of Public Expenditure, Infrastructure, Public Service Reform and Digitalisation
• The Contractor is responsible for the safety and stability of the Works, and of all operations on
• access routes to and through the Site, and any required maintenance
• access routes to and through the Site, and any required maintenance and upgrading of them,
• responsible for obtaining and providing all facilities, power, water, and other services it
• supply under this Contract in addition to the Price.
• Any VAT arising on the supply under this Contract that is chargeable at another rate. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The extract showed a structured PQQ-to-ITT sequence intended to shortlist capable bidders before full award-stage submission. Programme and policy framing was only partially visible, but continuity and modernisation drivers were evident in the procurement design.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; ) Minimum indemnity limit for employer’s liability insurance €13,000,000 for any one event 10; 4 Maximum levels of excess for  insurance of the Works and goods and materials for the Works €  public liability €6,500,0009  employer’s liability €13,000,00010 7 If no percentage specified, 10% applie
• Certifications — not specified for this tender
• Past experience — The professional insurance indemnity requirements are as follows: The level of cover as stated here: Minimum level of Professional Indemnity Insurance required for Works Contractor and as PSCS € N/A16 CA Note: state the minimum cover proportionate to the size of the project (default level is €1.5m)
• Personnel — Turnover Requirement Area of Business/Work: Minimum Yearly Turnover arising from the area of work specified: General Construction/Civil Engineering category14 € 750,000 CA Note: if stating a minimum yearly tur
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• ) Minimum indemnity limit for employer’s liability insurance €13,000,000 for any one event 10
• 4 Maximum levels of excess for  insurance of the Works and goods and materials for the Works €  public liability €6,500,0009  employer’s liability €13,000,00010 7 If no percentage specified, 10% applie
• Turnover Requirement Area of Business/Work: Minimum Yearly Turnover arising from the area of work specified: General Construction/Civil Engineering category14 € 750,000 CA Note: if stating a minimum yearly tur
• The professional insurance indemnity requirements are as follows: The level of cover as stated here: Minimum level of Professional Indemnity Insurance required for Works Contractor and as PSCS € N/A16 CA Note: state the minimum cover proportionate to the size of the project (default level is €1.5m)
• The excess as stated here: Maximum permissible excess on Professional Indemnity Insurance in any one claim below which the Works Contractor and as PSCS will bear the cost is the greater amount of 2% of the Tenderer’s annual turnover, or €5,000. 16 Refer to GN 1

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — not specified in extract.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• less than €250,000. Projects in excess of €200,000 must be advertised on eTenders
• [91622 EPA Castlebar - Invitation to Tender.pdf] PRN C000032
• [PW-CF6_Contract_v1.15_25-11-2025.pdf] PW-CF6 v1.15 25-11-2025
• [PW-CF6_Contract_v1.15_25-11-2025.pdf] Mandatory Closure
• [PW-CF6_Contract_v1.15_25-11-2025.pdf] otherwise notified by the Employer according to clause 5.1.
• [PW-CF6_Contract_v1.15_25-11-2025.pdf] a law include amendments, replacements and re-enactments

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 6 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• lace arrangements to complete the Works within 6 months after the termination, the Employer’s Representative will give the above certificate to
• the Works within 12 months after the termination, the Contractor’s payment under this clause
• e Schedule says that a performance bond is required, within 7 days after the Employer sends
• When a payment is to be made, not later than 5 days after
• When a payment is to be made, not later than 5 days after the date agreed between the
• Within 14 days of receiving the payment claim notice,
• n to put in place arrangements to complete the Works within 6 months after the termination, the Employer’s R

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — not clearly specified in extract.
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: 91622 EPA Castlebar - Invitation to Tender.pdf, PW-CF6_Contract_v1.15_25-11-2025.pdf, 91622 EPA Castlebar - Instruction to Tenderer.pdf.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Schedule says that a performance bond is required, within 7 days after the Employer send, Schedule or an architect, engineer,, Schedule or, if not stated there, in.