MI-CFT26-030 Annual Preventative Maintenance and Technical support for a LC-MS/MS Equipment

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1. At a glance

2. Scope of Work

The contractor will provide annual preventative maintenance and technical support for Liquid Chromatography-Mass Spectrometry/Mass Spectrometry (LC-MS/MS) equipment. This service is crucial for ensuring the continued operational integrity and accuracy of scientific instrumentation used by the Marine Institute. The contract encompasses routine servicing, necessary repairs, and technical assistance to maintain the equipment in optimal working condition.

The scope of work includes, but is not limited to:

• Preventative Maintenance:
• Scheduled annual servicing of LC-MS/MS equipment.
• Performance checks and calibration to ensure accuracy and reliability.
• Replacement of wear-and-tear parts as identified during maintenance.
• System diagnostics and troubleshooting.
• Technical Support:
• On-call technical support for equipment malfunctions.
• On-site repair services for breakdowns.
• Provision of necessary spare parts.
• Guidance on equipment operation and best practices.
• Reporting:
• Documentation of all maintenance and repair activities.
• Provision of service reports detailing work performed, parts used, and equipment status.
• Personnel:
• A minimum of two suitably qualified engineers must be available and located in Ireland for the specific instrumentation.
• Engineers must possess the necessary expertise for the LC-MS/MS equipment.
• Response Times:
• Services are to be supplied within five (05) working days of a Purchase Order (PO) number being received.

The contract is structured to cover a primary term, with optional extensions, ensuring sustained support for the Marine Institute's analytical capabilities. The specific details of the equipment covered, service locations, and any volume commitments are detailed within the RFT appendices.

3. Background & buyer context

This procurement by the Marine Institute addresses the ongoing need for reliable technical support and preventative maintenance for its Liquid Chromatography-Mass Spectrometry/Mass Spectrometry (LC-MS/MS) equipment. The Marine Institute is a state agency responsible for marine research, technology, and innovation in Ireland. Its work often relies on sophisticated analytical instrumentation to support its scientific objectives, including environmental monitoring, fisheries research, and marine biotechnology.

The current procurement is driven by the requirement to ensure the continued optimal performance and longevity of this critical scientific infrastructure. Maintaining the accuracy and availability of LC-MS/MS equipment is essential for the integrity of the Institute's research data and operational continuity. The contract is designed to secure expert services that meet the specific technical demands of this advanced analytical technology.

The procurement process follows standard public sector tendering procedures, aiming to secure value for money and ensure compliance with EU and national regulations. The contract is intended to cover a defined period, with provisions for potential extensions to provide continuity of service.

4. Eligibility & selection criteria

To be considered for this tender, bidders must meet the following minimum requirements:

• Turnover requirement:
• An average annual turnover of at least €210,000 for each of the last two years.
• Insurance:
• Employers’ Liability: €13 million
• Public Liability: €6.5 million
• Product Liability: €6.5 million
• Insurances must be held for the term of the Services Contract.
• Certifications:
• Not specified for this tender.
• Past experience:
• Not specified for this tender.
• Personnel:
• A minimum of two (02) suitably qualified engineers must be available and located in Ireland for the specific instrumentation in question.
• Geographic / facility constraints:
• Engineers must be located in Ireland.

Bidders must also provide a Tax Clearance Access Number and Tax Reference Number for online verification of their tax status. The contractor is deemed the prime contractor and assumes full responsibility for all obligations, including those of any subcontractors.

5. Award criteria & scoring

The award of this contract will be based on the principle of the Most Economically Advantageous Tender (MEAT). The evaluation will consider both price and quality.

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