26.003 St. Oliver's CC – EWS 2026 – Building Management System, Heating, Cold Water Services and Roof Replacement Project

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks a contractor for remedial works to an existing duct extract unit, and the installation of new ductwork, associated builder's works, and electrical works at St. Oliver's Community College. The project encompasses building management systems, heating, cold water services, and roof replacement.

The constituent activities and requirements include:

• Remedial Works: Addressing existing duct extract unit issues.
• New Ductwork Installation: Installation of new ductwork systems.
• Associated Builder's Works: Construction and modification tasks related to the mechanical and electrical installations.
• Electrical Works: Installation and integration of electrical systems supporting the mechanical services.
• Building Management System (BMS): Installation and commissioning of a BMS to control and monitor building services. This includes ensuring the BMS runs on the duty pump for a minimum of 15 minutes on shutdown.
• Heating Services: Installation and integration of heating systems. Specific components mentioned include LPHW Twin Head Circulation Pumps (P2, P3) and magnetic filtration units.
• Cold Water Services: Installation and integration of cold water systems.
• Roof Replacement: Works related to the replacement of roofing elements.
• Compliance: Adherence to relevant standards including IS EN 62305, IS EN ISO 10012, IS EN 61082-1, EN 12756, EN 1092-2, ISO 7005-2, EN 1254-2, EN60730-1, EN55014-1, EN55014-2, IS EN 14154, IS EN 10217-7, IS EN 10255, IS EN 1092-1, and IS EN 10226.
• Documentation: Preparation of electrical record drawings in accordance with IS EN 61082-1. Provision of final manuals one week prior to Substantial Completion. Preparation of planned preventative maintenance schedules for 12 months from substantial completion.
• Testing and Commissioning: Coil testing to a minimum of 1 bar. Demonstration procedures to be carried out not less than 2 weeks before substantial completion. Include for 6 visits during the first 2 months of commissioning.
• Materials: Use of mineral fibre, minimum 50mm thick, or CFC-free rigid polyurethane foam, minimum 25mm thick. Seals designed for a minimum of 10 years. Stainless steel pipework to IS EN 10217-7. Carbon steel pipes to IS EN 10255. Flanges to IS EN 1092-1 PN16. Non-metallic flat for flanges to IS EN 1092-1. Screwed joints to IS EN 10226.
• Site Management: Securing the site, keeping it in good order, and ensuring the safety of persons on site. Minimising nuisance or inconvenience to the public.
• Project Duration: The project is expected to be completed within 6 months after termination, with potential for a 12-month extension under specific conditions.

3. Background & buyer context

This procurement is being conducted by Louth and Meath Education and Training Board (ETB) for works at St. Oliver's Community College. The project, identified as "EWS 2026," involves essential building services and roof replacement. The tender documentation references the "Short Public Works Contract PW-CF6 v1.15 25-11-2025," indicating adherence to standard public sector contracting procedures in Ireland. The project appears to be part of ongoing maintenance and upgrade programs for educational facilities managed by the ETB. The specified contract conditions are issued by the Department of Public Expenditure, Infrastructure, Public Service Reform and Digitalisation.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Public Liability Insurance: Minimum level of cover of €6,500,000.
• Employer's Liability Insurance: Minimum level of cover of €13,000,000.
• Certifications:
• Must be a member of the Construction Industry Pension/Sick Pay Scheme.
• Must comply with Safety, Health and Welfare at Work Act 2013 and the Safety, Health and Welfare at Work (Construction) Regulations S.I. 504 of 2006.
• Must hold a current C2 tax clearance certificate.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

The award criteria are not explicitly detailed with scoring percentages in the provided extract. However, the tender documentation states that bidders must meet the minimum standards outlined in the "DoES Suitability Declaration for Small Works" to avoid exclusion at the award stage. The contract will be awarded based on the "Short Public Works Contract PW-CF6 v1.15 25-11-2025," which implies a standard evaluation process for public works tenders. The primary criteria will likely include compliance with technical specifications, pricing, and adherence to contractual terms.

6. Submission requirements

Tenderers are required to submit the following completed documents:

• Form of Tender: Must be correctly executed with signatures from a Principal or Director.
• Pricing Document & Schedules: Must be completed in the format prescribed.
• Declaration of Suitability for Contractors for Small Works: Tenderers must meet the minimum standards stated within this declaration.
• Volume B & C Documents: These volumes, containing the Form of Tender and Pricing Document, must be returned.
• Tax Clearance: A current C2 tax clearance certificate is required.
• Insurance: Proof of current public and employer's liability insurance.
• Site Visit: Candidates may visit the site by prior arrangement with the school.
• Submission Method: Tenders submitted by post or email will be deemed invalid. Tenders must be submitted via the eTenders portal.

7. Key dates & process

8. Contract terms that matter

The contract will be governed by the "Short Public Works Contract PW-CF6 v1.15 25-11-2025." Key terms include:

• Contract Term: Not explicitly stated, but the "Time for Completion" is defined.
• Extension of Time: The Time for Completion may be extended for Compensation Events, loss or damage to the Works, weather events, strikes, acts of public authority, or failure of other parties.
• Payment Terms: Interim payments on account, a percentage upon substantial completion, and the balance after the Defects Certificate. Payment claims require a notice, followed by the Employer's Representative's certificate, and then an invoice. Payment is due within the period stated in the Schedule. Late payments incur interest as per the European Communities (Late Payment in Commercial Transactions) Regulations 2012.
• Liquidated Damages: Apply if the Works are not substantially completed within the Time for Completion, at the rate specified in the Schedule.
• Termination: Not detailed in the provided extract, beyond potential termination due to prolonged suspension of works.
• IP Ownership: Not specified.
• Sub-contracting: The Contractor may assign the contract or any part of it only with the Employer's consent. Sub-processors for Personal Data require prior written notice and potential objection from the Employer.
• Performance Bond: Required if stated in the Schedule, to be provided within 7 days of acceptance.

9. Risks, red flags & unusuals

• Value vs. Insurance: The estimated value of €200,327.50 is significantly lower than the mandatory insurance cover levels (€6.5m PL, €13m EL). This is a common requirement in public works but can be a barrier for very small businesses.
• "Small Works" Declaration: The explicit requirement to meet minimum standards in the "DoES Suitability Declaration for Small Works" suggests a focus on specific contractor capabilities for this project size, potentially excluding larger firms not accustomed to such declarations.
• Lack of Detailed Award Criteria: The absence of explicit scoring weights for award criteria means bidders must infer the relative importance of technical versus price aspects, relying on the standard public works contract framework.
• Limited Scope Detail: While the title mentions BMS, heating, cold water, and roof replacement, the detailed scope of work is primarily described through technical specifications and drawings (referenced but not provided here), requiring bidders to thoroughly review these documents.

10. SME fit assessment

This tender is structured for Small Works and requires specific compliance with the "DoES Suitability Declaration for Small Works."

• Credible Bidders: Small to medium-sized enterprises (SMEs) with demonstrable experience in mechanical and electrical services, building management systems, and general building works are the most likely candidates. Firms must possess the required insurance levels and be able to provide a C2 tax clearance certificate and be members of the Construction Industry Pension/Sick Pay Scheme.
• Consortium/Sub-contracting: The contract conditions state the Contractor may not assign the contract or any part of it without the Employer's consent. While not explicitly forbidding sub-contracting, it implies a primary contractor will be responsible for the entire scope. Consortium bids are not explicitly mentioned but would likely require careful structuring to meet the suitability declaration requirements.
• Indicative Bid-Prep Effort: Given the need to review detailed specifications, prepare a pricing document, and complete the suitability declaration, bid preparation could require 5-10 working days for an experienced firm.
• Pwin Signal: The "Small Works" designation and the specific suitability declaration suggest the tender is genuinely open to SMEs. The absence of an incumbent mention or specific past winners implies a competitive process, though adherence to the suitability declaration is a critical gate.

11. Where to dig deeper

• Source RFT Filename(s): Invitation to Tender Letter 3279.pdf
• eTenders CFT ID: Not specified in the provided text.
• Contact Email / Clarification Portal: [email protected] (for Semple & McKillop Ltd)
• Most Important Attachments:
• Volume A – Works Requirements, Prelim H&S Plan, Document Specifications & Drawings
• Volume B – Form of Tender & Schedules
• Volume C – Pricing Document
• DoES Suitability Declaration for Small Works