TII516 Climate Adaptation Implementation Plan Technical Services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves providing technical services for the Climate Adaptation Implementation Plan (CAIP) for National Roads in Ireland. The contractor will be responsible for developing and implementing strategies to enhance the resilience of road infrastructure against climate change impacts. The scale of work encompasses multiple phases and deliverables, including:

• Assessment of Vulnerabilities: Conducting detailed assessments of existing road assets to identify vulnerabilities to climate change.
• Development of Adaptation Strategies: Formulating strategies and measures to mitigate identified risks, including engineering solutions and policy recommendations.
• Technical Testing and Analysis: Performing technical testing and analysis of road assets to evaluate their current state and potential improvements.
• Stakeholder Engagement: Engaging with relevant stakeholders, including local authorities and environmental agencies, to ensure alignment with broader climate adaptation goals.
• Reporting: Preparing comprehensive reports detailing findings, methodologies, and recommendations for implementation.
• Implementation Support: Providing ongoing support during the implementation of adaptation measures, including monitoring and evaluation of effectiveness.

The contractor will utilize various systems and methodologies, including ISO 9001:2015 for quality management and ISO 14001 for environmental management, ensuring compliance with national and EU standards.

3. Background & buyer context

This procurement aligns with the Irish Government's commitment to addressing climate change impacts on infrastructure, particularly in the transport sector. The initiative is part of a broader national strategy to enhance resilience and sustainability in public infrastructure. Transport Infrastructure Ireland (TII) has identified the need for expert technical services to support the Climate Adaptation Implementation Plan, which is critical for safeguarding national roads against climate-related risks. The urgency of this procurement is underscored by increasing climate variability and its potential impacts on transportation networks.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €100,000 in Technical Services relating to Climate Change, Adaptation, or Sustainability.
• Insurance:
• Public Liability: €6,500,000 each and every claim.
• Employers Liability: €13,000,000 each and every claim.
• Professional Indemnity: €2,000,000 any one claim.
• Certifications: Must hold ISO 9001:2015 and ISO 14001 or equivalent certifications.
• Past experience: Minimum of four reference projects demonstrating relevant experience in the past three years.
• Personnel: Must employ a minimum of six technical and supervisory staff at any one time over the past three years.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow a Most Economically Advantageous Tender (MEAT) approach, balancing quality and price in the scoring.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Must follow the provided template with a maximum of 20 pages.
• CVs: For key personnel, limited to two pages each.
• Pricing schedule: Must use the specified template.
• Case studies: At least four case studies of similar projects, with values ranging from €100,000 to €1,000,000.
• Declarations: Including ESPD, Bona Fides, Tax clearance, and Conflict of Interest statements.
• Mandatory site visit: Not specified for this tender.
• Submission portal: Tenders must be submitted via eTenders, adhering to specified electronic format rules.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term + extension structure: Not specified.
• Payment terms: Payments will be made upon completion of milestones as outlined in the contract.
• Key SLAs/KPIs: Performance indicators will be established to monitor the effectiveness of adaptation measures.
• Liquidated damages: Not specified.
• Termination clauses: The contract may be terminated for non-compliance with performance standards.
• IP ownership: All intellectual property developed during the contract will be owned by TII.
• Sub-contracting rules: Sub-contracting is permitted with prior approval from TII.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• The turnover requirement of €100,000 may limit participation from smaller firms, potentially favouring incumbents.
• The absence of specified geographic constraints may lead to a wider pool of bidders, but the lack of clarity could also result in varied interpretations of eligibility.
• The tight timeline for submission and evaluation may pose challenges for bidders to prepare comprehensive proposals.
• The requirement for multiple certifications (ISO 9001 and ISO 14001) may exclude firms that do not meet these standards.

10. SME fit assessment

Small to medium-sized enterprises (SMEs) that can credibly bid for this tender typically possess:

• Relevant experience in climate adaptation and road asset management.
• The necessary certifications (ISO 9001 and ISO 14001).
• A team of at least six technical and supervisory staff with relevant expertise.
• The ability to provide competitive pricing while maintaining quality standards.

Consortium bidding is allowed, which may enable smaller firms to partner with others to meet the eligibility criteria. Preparation for the bid may require several days, depending on the complexity of the proposal. The presence of established firms in the sector may signal a competitive landscape, particularly if incumbents have a strong track record in similar projects.

11. Where to dig deeper

• Source RFT filename: TII516 CAIP - Procurement - Volume E - ITT open.pdf
• eTenders CFT ID: not specified
• Contact email: not specified
• Important attachments:
• Appendix B1 — Conditions of Engagement
• Appendix B2 — Suitability Assessment
• Appendix B3 — Pricing Schedule