RFT for Fencing and Temporary Structures Services for St. Patrick's Festival

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This Request for Tenders (RFT) seeks proposals for the provision of Fencing and Temporary Structures Services for St. Patrick's Festival. The services encompass the planning, supply, delivery, installation, and removal of fencing and temporary structures for various festival events. The contract will commence with the 2027 Festival.

The competition is divided into two lots, with separate contracts to be awarded for each:

• Lot 1 – Fencing Services: This lot covers the provision of fencing solutions.
• Lot 2 – Temporary Structures Services: This lot covers the provision of temporary structures.

Tenderers may submit bids for either lot individually or for both. The scope includes:

• Planning: Developing plans for the deployment of fencing and temporary structures.
• Supply: Providing the necessary fencing materials and temporary structures.
• Delivery: Transporting materials and structures to designated festival locations.
• Installation: Erecting fencing and assembling temporary structures.
• Removal: Dismantling and removing all installed items post-event.
• Management: Overseeing all aspects of the service provision.
• Resourcing: Ensuring adequate personnel and equipment are available.
• Health and Safety: Implementing and adhering to all relevant health and safety protocols.
• Coordination: Liaising with the Contracting Authority and other stakeholders.

Specific event dates and locations mentioned include:

• 13–18 March 2027: Custom House Quay (Fencing and Temporary Structures)
• 13–16 March 2027: Various Dublin City Centre locations (Fencing and Temporary Structures)
• 17 March 2027: Merrion Square West (Fencing and Temporary Structures)

The estimated expenditure for Lot 1 is €600,000 (exclusive of VAT) and for Lot 2 is €80,000 (exclusive of VAT) over the initial term and any potential extensions.

3. Background & buyer context

St. Patrick's Festival, operating as Feilte Dhuibh Linne Cuideachta Faoi Theorainn Ráthaíochta t/a St. Patrick's Festival, is the Contracting Authority for this procurement. This RFT is issued to secure essential services for the annual St. Patrick's Festival, commencing with the 2027 event. The procurement is conducted under an open procedure, adhering to the European Union (Award of Public Authority Contracts) Regulations 2016. The Contracting Authority aims to encourage participation from Small and Medium Enterprises (SMEs) and encourages larger enterprises to consider how SMEs can be included in their proposals.

4. Eligibility & selection criteria

Tenderers must meet the following criteria to be considered for evaluation. These are pass/fail requirements.

• Turnover requirement:
• Lot 1 (Fencing Services): Minimum average annual turnover of €500,000 over each of the last three financial years.
• Lot 2 (Temporary Structures Services): Minimum average annual turnover of €100,000 over each of the last three financial years.
• For firms trading for less than three years, recent accounts and an accountant's letter commenting on financial capacity are required.
• Turnover figures are nominal and not indicative of the budget.
• Insurance:
• Employer's Liability: €13m indemnity limit.
• Public Liability: €6.5m indemnity limit.
• Product Liability: €6.5m indemnity limit.
• Tenderers must confirm they will hold these insurances from the contract's effective date and that policies cover Ireland.
• Certifications:
• Tax Clearance: Tenderers and consortium members must have a current Tax Clearance Certificate, to be provided upon contract award.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

Tenderers must also declare via the eESPD that no mandatory grounds for exclusion apply, or if they do, that sufficient measures demonstrate their reliability.

5. Award criteria & scoring

The award criteria will determine which tender is selected. The evaluation will be conducted based on the following:

Criterion Weight (%) Sub-criteria