TR5679 - Mechanical and Electrical Professional Services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The Electricity Supply Board (ESB) seeks to procure Mechanical and Electrical Professional Services to support various construction projects across its facilities in Ireland. The contract encompasses a range of services aimed at ensuring safe, compliant, and efficient working environments while contributing to energy reduction and carbon emissions goals. The projects will vary in scale and complexity, with mechanical and electrical construction costs typically ranging from €50,000 to €800,000.

The contractor's day-to-day activities will include:

• Mechanical and Electrical Surveys: Conducting surveys of existing services and plant to assess current conditions and identify areas for upgrades or replacements.
• Engineering Design and Project Inspection: Providing design services and overseeing project inspections to ensure compliance with specifications.
• Production of Design Drawings: Creating detailed mechanical and electrical design drawings, scopes of work, and specifications.
• Bills of Quantities: Preparing detailed Bills of Quantities for mechanical and electrical works.
• Energy Modelling: Utilizing software (e.g., IES, Design Builder) to create energy models that assess current usage and evaluate proposed upgrades.
• SEAI Grant Applications: Assisting in the preparation of documentation for SEAI grant applications, ensuring all necessary information is gathered for submission.
• Building Energy Assessments (BER): Producing draft BER assessments to establish the energy performance of buildings and inputting project proposals into the BER model.
• Post-Occupation Assessments: Conducting assessments following building occupation to monitor performance and address any defects during the liability period.
• Life Cycle Assessments: Performing Life Cycle Assessments (LCA) in accordance with EN 15978 to support internal reporting and future carbon reporting requirements.

The contract will be divided into three geographic lots: Dublin, Ireland North, and Ireland South, with bidders allowed to apply for only one lot.

3. Background & buyer context

The procurement of these services aligns with ESB's strategic initiative, "Driven to Make a Difference: Achieving Net Zero by 2040," which emphasizes sustainability and energy efficiency. ESB, established in 1927, is a statutory corporation majority-owned by the Irish Government and plays a significant role in the electricity market, supplying power to approximately 2.5 million customers. The need for these services arises from ongoing capital works projects aimed at modernizing and upgrading ESB facilities to meet regulatory and environmental standards.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria to be considered for the tender:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Public/Products Liability Insurance: Minimum indemnity limit of €6.5 million per claim.
• Employer’s Liability Insurance: Minimum indemnity limit of €13 million per claim.
• Professional Indemnity Insurance: Minimum indemnity limit of €1 million per claim.
• Certifications: Not specified for this tender.
• Past experience: Applicants must submit a minimum of three relevant reference contracts demonstrating capability in similar projects.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Bidders must operate within the specified geographic lot they are applying for.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The contract will be awarded based on the Most Economically Advantageous Tender (MEAT) approach, with no minimum scoring threshold specified for individual criteria.

6. Submission requirements

Bidders must provide the following documentation as part of their submission:

• Method statement / response document: To be completed using the provided template, with no specified page limit.
• CVs: For key personnel, with no specified page count.
• Pricing schedule: To be submitted using the designated template.
• Case studies: A minimum of three, with values ranging from €50,000 to €800,000.
• Declarations: Including ESPD, Bona Fides, Tax clearance, and Conflict of Interest statements.
• Mandatory site visit: Not specified for this tender.
• Submission portal: Responses must be submitted via eTenders, adhering to any specific format rules outlined in the PQQ.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Duration: Initial term of three years, with an option to extend for up to 48 months.
• Payment terms: Not specified for this tender.
• Key SLAs/KPIs: Not specified for this tender.
• Liquidated damages: Not specified for this tender.
• Termination clauses: Not specified for this tender.
• IP ownership: Not specified for this tender.
• Sub-contracting rules: Not specified for this tender.
• Parent-company guarantee or bond requirements: Not specified for this tender.

9. Risks, red flags & unusuals

Potential concerns for bidders include:

• The requirement for a minimum of three relevant reference contracts may limit participation from smaller firms or those new to the market.
• The geographic constraints of the lots may restrict competition, particularly for firms not located within the specified areas.
• The absence of detailed scoring thresholds for quality criteria may introduce uncertainty in the evaluation process.

10. SME fit assessment

Small and medium-sized enterprises (SMEs) that can credibly bid for this tender should have:

• Relevant experience in mechanical and electrical engineering services, particularly in the context of construction projects.
• The capacity to meet the insurance requirements specified.
• A strong understanding of sustainability practices, as ESB emphasizes environmental considerations in its procurement process.

Consortium bidding is not explicitly mentioned, but it may be a viable option for SMEs to combine resources and expertise. The indicative bid-preparation effort is estimated at several days, considering the documentation and references required. The presence of established firms in the market may signal a competitive environment, but the specific requirements may also open opportunities for capable SMEs.

11. Where to dig deeper

• Source RFT filename: PPQ - TR5679 - Mechanical and Electrical Professional services.docx
• eTenders CFT ID: 515951-2026
• Contact email: [email protected]
• Important attachments:
• Pre-Qualification Questionnaire (PQQ)
• ESB Sustainable Leadership Plan (link provided in the documents)