GALW/COSE1842/2026 CFT for the Supply, Delivery, Installation, Calibration and Maintenance of Off-Gas Measurement Equipment

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves the supply, delivery, installation, calibration, and maintenance of a complete system for off-gas measurement equipment specifically designed for wastewater treatment facilities. The University of Galway seeks a contractor capable of providing a comprehensive solution that meets the operational needs of its wastewater treatment processes.

Key activities include:

• Supply and Delivery: Provision of off-gas measurement equipment, including gas-collection hoods or chambers designed for deployment on liquid surfaces.
• Installation: Setting up the equipment at designated wastewater treatment facilities within the university's jurisdiction.
• Calibration: Ensuring that all measurement equipment is calibrated to meet specified standards, with a lead time of less than three weeks from order placement.
• Maintenance: Ongoing maintenance services to ensure the equipment operates effectively, with a minimum service frequency of once every 12 months.
• Technical Support: Providing technical assistance and troubleshooting for the installed systems as required.
• Documentation: Supplying all necessary documentation, including user manuals and maintenance schedules, to facilitate proper operation and upkeep of the equipment.

The contractor must demonstrate effective and efficient technical resources and systems to deliver the equipment as specified by the contracting authority.

3. Background & buyer context

The procurement of this tender aligns with the University of Galway's commitment to enhancing its wastewater treatment capabilities. The initiative is part of a broader strategy to improve environmental sustainability and compliance with health and safety regulations. The university has a history of investing in advanced technologies to support its operational needs. This tender is being issued now to ensure that the university can upgrade its measurement systems in a timely manner, reflecting the increasing regulatory demands in wastewater management.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €750,000 in the relevant area of work over the last three financial years.
• Insurance:
• Employers Liability: Level Required: €13m (Ireland) or minimum local equivalent.
• Public / Products Liability: Level Required: €3.5m.
• Professional Indemnity: Level Required: €1m.
• Motor Insurance: Level Required: €6.5m per claim or series of claims.
• Certifications: Compliance with ISO standards, particularly ISO 27001, and other relevant certifications as specified in the tender documents.
• Past experience: Demonstrated experience in delivering at least three comparable projects within the last three years.
• Personnel: Availability of skilled personnel, including roles such as project manager and technical support staff, with a minimum of three years' experience in relevant fields.
• Geographic constraints: Bidders must be able to provide services within a specified radius of the University of Galway.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

A minimum score of 60% is required on all tender award criteria, excluding Ultimate Cost, to avoid elimination from the competition.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Use the provided Tender Response Document template, adhering to specified page limits.
• CVs: Include CVs for key personnel, limited to two pages each.
• Pricing schedule: Complete the pricing schedule using the designated template.
• Case studies: Provide at least two case studies of previous projects, with values ranging from €30,000 to €65,000.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Not specified for this tender.
• Submission portal: All documents must be uploaded in a Zip file on eTenders, ensuring the integrity of file names.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term and extensions: The contract will be for an initial term of 12 months, with potential extensions based on performance and mutual agreement.
• Payment terms: Payments will be made upon successful delivery and installation of equipment, subject to satisfactory performance evaluations.
• Key SLAs/KPIs: The contractor must meet specified service levels, including timely maintenance and response times for technical support.
• Liquidated damages: Penalties may apply for failure to meet agreed timelines for installation and calibration.
• Termination clauses: The university reserves the right to terminate the contract with 14 days' notice if performance standards are not met.
• IP ownership: All intellectual property developed during the contract will remain with the University of Galway.
• Sub-contracting rules: Sub-contracting is permitted, but the primary contractor remains responsible for all obligations under the contract.

9. Risks, red flags & unusuals

Potential risks and concerns specific to this tender include:

• The turnover requirement of €750,000 may limit participation to larger firms, potentially excluding smaller businesses.
• The requirement for extensive insurance coverage may pose a barrier for smaller bidders who may not have the necessary policies in place.
• The lack of a specified geographic constraint may lead to a wider pool of bidders, but also increases competition.
• The tight timeline for delivery and installation (less than eight weeks) may be challenging for bidders with limited resources or capacity.
• The requirement for a minimum of three comparable projects may disadvantage newer firms or those without extensive portfolios.

10. SME fit assessment

This tender is open to small and medium enterprises (SMEs) that can demonstrate the necessary technical expertise and financial stability. Viable bidders should have:

• Experience in supplying and maintaining measurement equipment, particularly in environmental or wastewater sectors.
• The ability to meet insurance and turnover requirements.
• A willingness to collaborate with subcontractors if needed, as consortium bids are permitted.
• An indicative bid preparation effort of approximately 10-15 days, considering the documentation and compliance requirements.
• A moderate Pwin signal, as the presence of established firms may create competitive pressure, but the specific focus on wastewater treatment equipment may allow for niche players to compete effectively.

11. Where to dig deeper

• Source RFT filename: COSE1842.26 Appendix1 TRD Off-gas measurement equipment.docx
• eTenders CFT ID: 8350232
• Contact email: via eTenders messaging function only
• Important attachments:
• Tender Response Document
• Financial and Economic Standing requirements
• Previous Experience documentation