Summer Works 2026 - Kingswood Community College - Provision of Dual Electric Vehicle Charging Station

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks the provision and installation of a dual electric vehicle (EV) charging station at Kingswood Community College. The contractor will be responsible for all aspects of the installation, from initial site preparation to final commissioning and handover. The works are to be carried out during the summer period of 2026 to minimise disruption to the college's operations.

The scope of work includes:

• Site Preparation:
• Excavation for the charging station plinth and associated ducting.
• Disposal of excavated material.
• Installation of a hardcore base for the plinth.
• Formwork and reinforcement for the concrete plinth.
• Pouring and finishing of the concrete plinth, ensuring it is a minimum of 100mm above the finished parking surface level to prevent water ingress.
• Electrical Installation:
• Provision and installation of all necessary cabling, including submains and communications cabling, routed primarily in PVC ducting (red for power, green for comms) in accordance with EN 61537.
• Installation of associated access chambers for power and communications.
• Modification and extension of the existing distribution board to accommodate the new charging station.
• Ensuring all electrical components meet relevant standards, including IEC/EN 60898-1 and IEC/EN 60947-2 for tripping characteristics, breaking capacity, and energy limiting class.
• Installation of a dual EV charging unit at the designated location.
• Ancillary Works:
• Installation of chamber covers clearly marked with a European Triangular danger symbol.
• Provision of record drawings, including numbering and labelling.
• Maintaining existing school power supplies during the course of the works.
• Health and Safety:
• Ensuring compliance with all relevant safety regulations, including the minimum PPE requirements specified.
• Taking all necessary steps to avoid causing a nuisance or inconvenience to students, staff, the public, and adjacent property owners.
• Providing a minimum of 48 hours advance notice for access to areas outside the immediate construction site.
• Commissioning and Handover:
• Testing and commissioning of the installed EV charging station.
• Provision of all necessary documentation, including record drawings and certifications.

The works must be carried out in a manner that causes the minimum of inconvenience to the students, staff, and general public.

3. Background & buyer context

This procurement is part of the Dublin and Dun Laoghaire Education and Training Board's (DDLETB) initiative to enhance infrastructure at its educational facilities. The provision of EV charging stations aligns with broader government and educational sector strategies promoting sustainability and the adoption of electric vehicles. The project, designated as "Summer Works 2026," indicates a planned upgrade to be completed during the academic holiday period to minimise disruption. Kingswood Community College is the specific site for this installation. The tender is being managed under the Short Public Works Contract framework, indicating a standard procurement process for construction-related projects.

4. Eligibility & selection criteria

To be considered for this tender, bidders must meet the following minimum requirements:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Public Liability Insurance: Minimum cover of €6,500,000.00 for any single claim.
• Employer's Liability Insurance: Minimum cover of €13,000,000.00 for any one event.
• Certifications: Not specified for this tender.
• Past experience: Bidders shall provide a minimum of ten satisfactory references upon request.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

The award criteria and scoring mechanism are not detailed in the provided extract. However, the tender is governed by the Short Public Works Contract, which typically implies a balance between price and quality. The evaluation will likely assess the technical merit of the proposed solution, the contractor's experience, and the overall cost-effectiveness of the bid. Specific weightings and scoring thresholds for individual criteria would be detailed in the full tender documentation.

6. Submission requirements

Bidders are required to submit their tenders through the eTenders portal. While specific document templates and page limits are not detailed in the provided text, typical submission requirements for public works contracts include:

• Completed Form of Tender: This will include pricing details.
• Pricing Schedule: A detailed breakdown of costs.
• Declarations: Including Bona Fides, Tax Clearance, and any Conflict of Interest declarations.
• Insurance Details: Confirmation of meeting the minimum insurance requirements.
• References: A minimum of ten satisfactory references upon request.
• Method Statement/Response Document: Detailing how the contractor will execute the works, including health and safety plans and proposed methodologies.
• CVs: For key personnel, if specified in the full tender documents.
• Case Studies: Examples of similar projects undertaken.

All communications must be in English.

7. Key dates & process

8. Contract terms that matter

The contract will be based on the Short Public Works Contract PW-CF6 v1.15. Key terms include:

• Contract Length: The Time for Completion is to be substantially completed within the period stated in the Schedule.
• Payment Terms: Interim payments are made as scheduled. A significant portion is paid after substantial completion, with the balance paid after the Defects Certificate is issued. Payment claims require a response certificate within 14 days, and the Employer must pay invoices within the period stated in the Schedule. Late payments incur interest as per EU Regulations.
• Key SLAs/KPIs: The primary KPI is the substantial completion of the Works within the Time for Completion. Failure to do so incurs liquidated damages at the rate specified in the Schedule.
• Liquidated Damages: Applicable if the Works are not substantially completed within the Time for Completion, at a rate specified in the Schedule.
• Termination: The contract allows for termination under specific circumstances, including prolonged suspension of works or breach of contract.
• IP Ownership: Not explicitly detailed for this specific project, but general contract terms apply.
• Sub-contracting: The contractor cannot subcontract the whole of the Works. Subcontracting parts of the Works requires the Employer's Representative's consent unless already provided for in the contract.
• Performance Bond: Required if stated in the Schedule, to be provided within 7 days of contract acceptance.

9. Risks, red flags & unusuals

The tender is for a specific "Summer Works 2026" period, implying a tight timeframe for completion during academic holidays. Failure to meet the Time for Completion will result in liquidated damages, a common risk in construction projects. The requirement for a minimum of ten satisfactory references suggests a focus on proven performance. The absence of a specified value for the contract and a detailed breakdown of award criteria means bidders must carefully assess the potential return and the evaluation methodology based on the full tender documents. The contract is based on the Short Public Works Contract, which is a standard but detailed legal framework.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) with demonstrable experience in electrical installations, specifically EV charging infrastructure. The requirement for a minimum of ten satisfactory references suggests that firms with a solid track record and established client relationships will be well-positioned. Consortium bidding or subcontracting is permissible for parts of the works, provided the Employer's Representative consents. The bid preparation effort is likely to be moderate, focusing on detailing the technical solution, pricing, and providing evidence of past performance. The absence of an incumbent contractor is implied, as this is a specific "Summer Works" project. The tender appears genuinely open to competitive bidding from qualified SMEs.

11. Where to dig deeper

• Source RFT filename(s): Not specified in the provided text.
• eTenders CFT ID: Not specified in the provided text.
• Contact email or clarification portal: Not specified in the provided text.
• Most important attachments:
• PW-CF6_Contract_v1.15_25-11-2025.pdf (Conditions of Contract)
• Schedule (details specific to this contract, e.g., Time for Completion, liquidated damages rate, performance bond requirements)