2026 Offaly County Council Housing Maintenance: Pre-let Repair Term Maintenance and Refurbishment Works on Council owned housing stock using the Multi Party Framework Agreement

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves the execution of pre-let repair term maintenance and refurbishment works on housing stock owned by Offaly County Council. The contractor will be responsible for a range of maintenance tasks across various properties, ensuring compliance with safety and quality standards.

The key activities include:

• General Maintenance: Routine inspections and repairs of housing units, including plumbing, electrical, and structural work.
• Refurbishment Works: Upgrading and modernizing existing housing stock, which may involve interior renovations, exterior repairs, and energy efficiency improvements.
• Task Orders: The contractor will respond to specific task orders issued by the council, detailing the scope and requirements for each job.
• Compliance: Adherence to relevant building regulations and standards, including ISO 45001:2018 for safety management.
• Reporting: Regular updates and reports on the status of maintenance and refurbishment works to the council.
• Inspections: Conducting post-work inspections to ensure quality and compliance with the agreed specifications.

The contractor must be prepared to handle multiple projects simultaneously, with a focus on timely completion and tenant satisfaction.

3. Background & buyer context

This procurement aligns with Offaly County Council's ongoing efforts to maintain and improve its housing stock, responding to increasing demands for quality housing in the region. The initiative is part of a broader strategy to enhance living conditions and ensure compliance with modern safety and energy standards. The council has previously engaged contractors for similar works, and this tender aims to establish a framework for ongoing maintenance and refurbishment. The strategic drivers include government policies aimed at improving public housing and sustainability initiatives.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover Requirement: Minimum average annual turnover of €150,000 in the General Construction/Civil Engineering category.
• Insurance:
• Public Liability Insurance: Minimum €6,500,000 per accident.
• Employer’s Liability Insurance: Minimum €13,000,000 per accident.
• Professional Indemnity Insurance: Not specified for this tender.
• Certifications: Compliance with ISO 45001:2018 or equivalent safety management standards.
• Past Experience: Evidence of completing a minimum of three comparable projects within the last five years.
• Personnel: Key personnel must have relevant experience in construction and maintenance.
• Geographic Constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, focusing on the best balance of price and quality.

6. Submission requirements

Bidders must submit the following documents:

• Method Statement: A response document following the provided template, with a maximum of 20 pages.
• CVs: Detailed CVs for key personnel, limited to 2 pages each.
• Pricing Schedule: Completed using the specified template.
• Case Studies: At least three case studies of similar projects, each valued between €50,000 and €500,000.
• Declarations: Including ESPD, Bona Fides, Tax clearance, and Conflict of Interest statements.
• Mandatory Site Visit: A site visit is required; details will be provided upon request.
• Submission Portal: All documents must be submitted via eTenders, adhering to specified format rules.

7. Key dates & process

8. Contract terms that matter

The contract will have the following key terms:

• Term Structure: The contract duration will be specified in the Schedule, with potential extensions based on performance.
• Payment Terms: Payments will be made upon completion of tasks as per Task Orders, with specific timelines for invoicing.
• Key SLAs/KPIs: Performance indicators will include timely completion of tasks and adherence to quality standards.
• Liquidated Damages: Penalties may apply for delays in task completion.
• Termination Clauses: The council may terminate the contract without cause with written notice.
• IP Ownership: All intellectual property generated during the contract will belong to Offaly County Council.
• Sub-contracting Rules: Sub-contracting is permitted with prior approval from the council.

9. Risks, red flags & unusuals

Potential risks and concerns for bidders include:

• Turnover Requirement: The minimum turnover requirement of €150,000 may limit participation from smaller firms.
• Insurance Coverage: High insurance requirements could pose a barrier for some bidders.
• Task Order Dependency: The contract does not guarantee a minimum volume of work, which may impact financial planning.
• Compliance Requirements: Strict adherence to safety and quality standards may require additional resources and training.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) with experience in housing maintenance and refurbishment. Viable bidders should possess:

• Relevant certifications and insurance coverage.
• Experience in completing similar projects, ideally within the public sector.
• The capacity to manage multiple task orders concurrently.

Consortium bidding is allowed, which may enhance the ability of smaller firms to meet the requirements. Preparation for the bid may require approximately 10-15 days of effort, depending on the complexity of the proposal. The presence of an incumbent contractor may influence the competitive landscape.

11. Where to dig deeper

• Source RFT Filename: Not specified
• eTenders CFT ID: Not specified
• Contact Email: Not specified
• Important Attachments:
• Appendix B1 — List of Previous Works Projects
• Vol D - Contract Conditions PW-CF11_Contract_v1.7_25-11-2025

This briefing provides a comprehensive overview of the tender process and requirements for the Offaly County Council Housing Maintenance contract. Interested bidders should ensure compliance with all specified criteria and prepare their submissions accordingly.