Provision of Survey, Design, Installation and Maintenance and Remote Monitoring of Security Systems

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract encompasses the provision of comprehensive security system services for Gas Networks Ireland. This includes surveying, designing, installing, maintaining, and remotely monitoring security systems across various operational sites. The contractor will be responsible for ensuring the security infrastructure is effective, reliable, and compliant with relevant standards.

Key activities include:

• Surveying: Conducting thorough assessments of existing security systems and identifying areas for improvement.
• Designing: Developing tailored security solutions that meet the specific needs of Gas Networks Ireland.
• Installation: Implementing security systems, including CCTV, access control, and alarm systems, at designated locations.
• Maintenance: Providing ongoing support and maintenance services to ensure systems function optimally.
• Remote Monitoring: Utilizing advanced technology to monitor security systems in real-time, ensuring rapid response to incidents.

The contractor must manage multiple workflows, including:

• System Integration: Ensuring new systems integrate seamlessly with existing infrastructure.
• Compliance Checks: Regularly verifying that all systems meet industry standards and regulations.
• Incident Reporting: Documenting and reporting any security breaches or system failures.

The contractor will operate across various locations, with a focus on maintaining operational readiness and response capabilities within specified timeframes.

3. Background & buyer context

Gas Networks Ireland is procuring these services to enhance its security infrastructure in response to evolving threats and regulatory requirements. This initiative aligns with national security policies aimed at safeguarding critical infrastructure. The procurement is part of a broader strategy to modernize security measures across the organization. The incumbent contractor is not specified, indicating an opportunity for new entrants to the market.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €3,500,000 over the last two financial years.
• Insurance: Not specified for this tender.
• Certifications: Must hold relevant licenses and certifications, including:
• PSA 74:2019 for security service providers.
• ISO9001 or equivalent for quality management.
• Past experience: Evidence of at least three comparable contracts delivered within the last five years, demonstrating experience in a national infrastructure environment.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Must demonstrate operational resources within defined regions to provide on-site support within two hours.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow a Most Economically Advantageous Tender (MEAT) approach, balancing price and quality. A minimum scoring threshold may apply to individual criteria.

6. Submission requirements

Bidders must submit the following documentation:

• Method statement / response document: Adhere to the provided template with a maximum of 20 pages.
• CVs: Include CVs for key personnel, limited to two pages each.
• Pricing schedule: Complete the specified pricing template.
• Case studies: Provide three case studies demonstrating relevant experience, with project values ranging from €500,000 to €2,000,000.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Not specified for this tender.
• Submission portal: All documents must be submitted via eTenders in the specified format.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term + extension structure: The contract duration and any potential extensions are not specified.
• Payment terms: Payment schedules are not detailed in the documents.
• Key SLAs/KPIs: Specific service level agreements and key performance indicators are not outlined.
• Liquidated damages or penalty regimes: Not specified for this tender.
• Termination clauses: Not detailed in the documents.
• IP ownership: Not specified.
• Sub-contracting rules: Bidders may rely on subcontractors, but must provide supporting documentation.
• Parent-company guarantee or bond requirements: Not specified.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• The turnover requirement of €3,500,000 may limit participation to larger firms, potentially excluding smaller businesses.
• Lack of specified insurance requirements may raise concerns about liability coverage.
• The absence of detailed SLAs or KPIs could lead to ambiguity in performance expectations.
• No incumbent is mentioned, which may indicate a lack of continuity in service provision.

10. SME fit assessment

Small and medium-sized enterprises (SMEs) that can credibly bid must:

• Have a proven track record in security system services, with relevant certifications and experience.
• Be capable of meeting the turnover requirement of €3,500,000, either independently or through a consortium.
• Prepare for a significant bid effort, estimated at 10-15 days, to compile the necessary documentation.
• Note that the absence of an incumbent may provide an opportunity for new entrants to compete effectively.

Consortium arrangements are permitted, allowing smaller firms to combine resources to meet eligibility criteria.

11. Where to dig deeper

• Source RFT filename: 25_055 PQQ Part B Response Doc - Remote Monitoring.docx
• eTenders CFT ID: not specified
• Contact email: not specified
• Important attachments:
• Appendix 1: Contract Reference Data Sheet
• Appendix 2: CV Reference Data Sheet
• Appendix 3: Exclusion Criteria