Sports Facility Development at Scariff Community College

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks the development of a sports facility at Scariff Community College. The project involves the construction of a Multi-Use Games Area (MUGA), including associated site fencing, netting, an artificial surface, floodlighting, and all necessary site works. The estimated contract value is €350,000, with an estimated completion time of 6 months.

The constituent activities and specifications include:

• Construction of a Multi-Use Games Area (MUGA): This includes a pitch measuring 90m x 45m.
• Artificial Surface Installation: This will be a 60mm monofilament 3G FIFA certified synthetic grass system. The infill will be kiln-dried silica sand, applied using an infill machine on an SBR rubber crumb system, which sits on an approved shock pad system.
• Formation Level: A solid formation level is to be achieved with 140mm of 50mm clean crushed stone, levelled, rolled, and compacted. This will be laid on 80mm of 38mm down stone, on 4-6mm grit, also levelled, rolled, and compacted. A geo-textile layer will be laid over the track/MUGA area.
• Line Marking: The MUGA area will require line marking.
• Site Fencing and Netting: Installation of appropriate fencing and netting around the MUGA.
• Floodlighting: The lighting system will comprise 12 x SPORTSLITE 12 1200W LED asymmetric fittings mounted on 6 x new 15m columns (2 fittings per column). This is designed to achieve an average light level of 202 lux with 0.66 uniformity, complying with CIBSE recommendations for Class II for soccer and Gaelic football.
• Associated Site Works: This includes excavation, trenching, connection to existing watermain infrastructure, and potentially the removal of an asbestos roof from an existing derelict building by a certified specialist.
• Drainage: Consideration for an existing open drain and prevention of pollution using silt traps or other means.
• Utilities: Contractor is to allow for supply, fitting, and connection to a new ESB mini-pillar/junction box and back to existing school services. Two 125mm ducts are to be provided around the perimeter of the walking track and connected back to school services. Associated ESB connection fees are to be included.
• Topsoil Management: Provision for temporary storage of topsoil for re-use on site.
• Traffic Management: Development and implementation of a traffic management plan in accordance with relevant guidance, ensuring safe access for vehicles and pedestrians, and minimising traffic delays.
• Health and Safety: Development and implementation of a Safety and Health Plan by the appointed Project Supervisor Construction Stage (PSCS), adhering to S.I. 291 of the Safety, Health and Welfare at Work (Construction) Regulations 2013. This includes risk assessments for excavations, working at height, contact with concrete, and other identified hazards.
• Safety File: The PSCS must compile and hand over a Safety File to the Client upon practical completion, containing as-constructed drawings, specifications, maintenance procedures, and other relevant safety information.

3. Background & buyer context

This procurement is being conducted by Limerick and Clare Education and Training Board (LCETB) for the development of sports facilities at Scariff Community College. The project aligns with the ongoing need to provide and upgrade educational and recreational infrastructure within the secondary school system. The procurement follows an Open Procedure, indicating a desire for broad market participation. The project is being managed by Carraig Consultancy Ltd. on behalf of LCETB. The Preliminary Safety and Health Plan was prepared by McKenna Consulting Engineers, who also act as the Project Supervisor Design Process (PSDP).

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered eligible:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Public Liability Insurance: Minimum cover of €6,500,000.00 per event.
• Employer's Liability Insurance: Minimum cover of €13,000,000.00 per event.
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel:
• The Project Supervisor Construction Stage (PSCS) must have at least 5 years of experience in the Building Trade.
• A Contracts Manager and/or foreman must have at least 5 years of experience.
• A person designated as foreman or Site Safety Officer must have at least 5 years of experience.
• The PSCS must have at least 7 years of experience in the Building Trade.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

The award criteria are not explicitly detailed with scoring percentages in the provided documents. However, the tender procedure is an Open Procedure for Works Contractors using the Short Public Works Contract. Typically, for public works contracts in Ireland, the award is based on the Most Economically Advantageous Tender (MEAT), which considers both price and quality. The specific weighting between price and quality, and the detailed scoring methodology for quality elements such as technical merit, methodology, and health and safety proposals, would be detailed in the full tender documents.

6. Submission requirements

Bidders are required to submit the following:

• Pricing Document: A completed Bill of Quantities is required.
• Declarations:
• Evidence of tax clearance.
• Disclosure of any conflict of interest or registrable interest.
• Method Statement / Response Document: Not explicitly detailed in the provided extracts, but a Construction Stage Health and Safety Plan, method statements, and risk assessments for initial activities are required from the PSCS.
• CVs: Not specified for this tender.
• Case Studies: Not specified for this tender.
• Mandatory Site Visit: The project site may be visited by appointment only, with a minimum of 3 days’ notice.
• Submission Portal: Tenders are to be submitted via eTenders. Specific format rules for electronic submission would be detailed in the full tender documents.

7. Key dates & process

8. Contract terms that matter

• Contract Type: PW-CF6 Short Public Works Contract.
• Term: Estimated completion time is 6 months from the commencement date.
• Payment Terms: Not specified in the provided documents, but standard prompt payment regulations would apply.
• SLAs/KPIs: Not specified in the provided documents.
• Liquidated Damages: Not specified in the provided documents.
• Termination Clauses: Not specified in the provided documents.
• IP Ownership: Not specified in the provided documents.
• Sub-contracting: Not specified in the provided documents.
• Performance Bond/Guarantees: Not specified in the provided documents.

9. Risks, red flags & unusuals

• Health and Safety Focus: The tender places significant emphasis on Health and Safety, with a detailed Preliminary Safety and Health Plan and requirements for the PSCS to develop a full Construction Stage Health and Safety Plan, including method statements and risk assessments. This indicates a high level of scrutiny on safety compliance.
• Asbestos Removal: The mention of potential asbestos roof removal from an existing derelict building by a specialist contractor introduces a specific risk that requires careful management and specialist expertise.
• Site Visit Requirement: While not mandatory, the ability to visit the site by appointment with 3 days' notice is crucial for bidders to accurately assess conditions and develop their proposals.
• Short Contract Duration: The estimated completion time of 6 months for a project of this nature, including significant groundworks and infrastructure, suggests a need for efficient project management and resource allocation.
• Unspecified Turnover: The absence of a specified minimum turnover requirement could indicate openness to smaller contractors, but also necessitates careful due diligence by bidders on their own capacity and the potential for a wider pool of applicants.

10. SME fit assessment

This tender is likely suitable for small to medium-sized enterprises (SMEs) with demonstrable experience in sports facility construction and a strong focus on health and safety compliance.

• Credible Bidders: Firms with experience in constructing Multi-Use Games Areas, installing artificial turf, and managing associated civil engineering works, including drainage and utility connections, would be well-positioned. A proven track record in managing projects under the Public Works Contracts framework, particularly the Short Form, is essential. Experience in managing hazardous materials like asbestos would be advantageous.
• Consortium/Sub-contracting: The documents do not explicitly prohibit or encourage consortium bids or sub-contracting. However, the PSCS role is assigned to the main contractor, suggesting a preference for a single entity taking overall responsibility.
• Indicative Bid-Prep Effort: Bidders will need to allocate significant time to understanding the technical specifications for the MUGA surface, floodlighting, and drainage, as well as developing a comprehensive Health and Safety Plan and method statements. This could range from 10-20 days of effort for a well-prepared bid, depending on existing templates and internal resources.
• Pwin Signal: The absence of a specified turnover requirement and the use of an Open Procedure suggest the tender is genuinely open to competition. The primary win signal will be the ability to offer a competitive price while demonstrating robust technical capability and an exemplary health and safety approach, particularly concerning the specific risks identified.

11. Where to dig deeper

• Source RFT Filename(s):
• Preliminary H&S Plan.pdf
• 25226-CE-001-T2.pdf
• Instruction to Tenderers.pdf
• eTenders CFT ID: Not specified in the provided documents.
• Contact Email / Clarification Portal:
• Carraig Consultancy Ltd.: [email protected]
• McKenna Consulting Engineers: [email protected]
• Most Important Attachments:
• Instruction to Tenderers.pdf
• Preliminary H&S Plan.pdf
• 25226-CE-001-T2.pdf (Site Layout Plan)