Site Specific Flood Risk Assessment for Main Street Social Housing, Sallins, Co. Kildare

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves conducting a Site Specific Flood Risk Assessment (SSFRA) for a 0.69-hectare greenfield site located at Main Street, Sallins, Co. Kildare. The assessment aims to evaluate flood risks associated with the site and ensure that adjacent properties are not adversely affected by any proposed development. The contractor will be responsible for delivering a comprehensive report that adheres to relevant guidelines and standards.

The key activities include:

• Site Visit: A hydrological engineer must conduct an on-site assessment to evaluate the hydrology of the area and collect necessary data.
• Data Collection: Gather existing hydrological and hydrogeological data from the Office of Public Works (OPW), Environmental Protection Agency (EPA), Geological Survey of Ireland, and local authorities.
• Flood Risk Screening: Perform flood risk screening and scoping in accordance with the Planning System and Flood Risk Management Guidelines.
• Mapping Production: Create flood zone maps illustrating delineated 1% Annual Exceedance Probability (AEP), 1% AEP + Climate Change, and 0.1% AEP flood extents for the site.
• Impact Assessment: Assess the potential impact of the proposed development on the hydrological regime, including flood water displacement risks.
• Recommendations: Provide recommendations for flood resistance, resilience, and management measures, as well as any further investigations needed.
• Reporting: Submit the completed SSFRA report in electronic format for planning submission within four weeks of completing the assessment.

The contractor must ensure compliance with the Planning System and Flood Risk Management Guidelines (2009) and OPW guidance.

3. Background & buyer context

Kildare County Council is procuring this assessment as part of its commitment to sustainable development and flood risk management in the region. The project aligns with national policies aimed at enhancing resilience to climate change and ensuring safe development practices. The site is intended for future social housing development, necessitating a thorough understanding of flood risks to protect both the new development and existing adjacent properties. This procurement is timely given the increasing focus on climate adaptation strategies.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €1,000,000 in relevant consultancy services.
• Insurance:
• Public Liability: €6,500,000
• Employers’ Liability: €13,000,000
• Professional Indemnity: not specified for this tender
• Certifications: Not specified for this tender.
• Past experience: Minimum of 3 comparable projects completed within the last 5 years.
• Personnel: At least one hydrological engineer with a minimum of 5 years of relevant experience.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle. No minimum scoring threshold is specified for individual criteria.

6. Submission requirements

Bidders must submit the following documents:

• Method Statement: A response document following the provided template, with a maximum of 10 pages.
• CVs: CVs for key personnel, limited to 2 pages each.
• Pricing Schedule: A detailed pricing schedule in the specified format.
• Case Studies: At least 2 case studies of similar projects, with values ranging from €50,000 to €200,000.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory Site Visit: Not applicable for this tender.
• Submission Portal: All submissions must be made via eTenders in PDF format.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Contract Duration: The contract is expected to last for a period of 6 weeks from the date of appointment.
• Payment Terms: Payment will be made upon completion and acceptance of deliverables.
• Key SLAs/KPIs: Deliverables must be submitted within four weeks of completing the assessment.
• Termination Clauses: The client may terminate the contract with 14 days' notice.
• Insurance Requirements: The contractor must maintain adequate insurance coverage throughout the contract duration.
• Intellectual Property: All reports and data produced will be owned by Kildare County Council.

9. Risks, red flags & unusuals

Several potential risks and concerns are associated with this tender:

• Insurance Coverage: The requirement for high levels of insurance may limit participation from smaller firms.
• Turnover Requirement: The minimum turnover requirement may exclude smaller consultancies, as it is relatively high compared to the project value.
• Geographic Constraints: No specific geographic constraints are mentioned, which may broaden the pool of potential bidders.
• Tight Timeline: The expectation to submit reports within four weeks may be challenging for firms with limited resources.
• Lack of Technical Support: Kildare County Council will not provide technical resources, placing the onus entirely on the contractor.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) with expertise in flood risk assessment and hydrology. Viable bidders should have:

• Relevant experience in conducting flood risk assessments, particularly in urban settings.
• The capability to meet insurance requirements and turnover thresholds.
• The ability to manage the project independently, as no technical support will be provided by the client.

Consortium or subcontracting arrangements are not explicitly mentioned, suggesting that bidders should be able to fulfill all requirements independently. The indicative bid preparation effort is estimated at 10-15 days, considering the need for detailed proposals and documentation. The presence of high insurance and turnover requirements may signal a competitive environment, particularly if incumbents are involved.

11. Where to dig deeper

• Source RFT filename: 24092-XXX-SP-KCC-PM-0004-DoS-SSFRA-01.pdf
• eTenders CFT ID: not specified
• Contact email: not specified
• Important attachments:
• Appendix B2 — Suitability Assessment
• Method Statement Template
• Pricing Schedule Template