Repairs and Upgrading Roof Works of Building 2, Youthreach, Convent Rd, Ballaghaderreen, Co. Roscommon, F45 TX97

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks contractors for roof repairs and upgrades to Building 2 at the Youthreach facility in Ballaghaderreen, Co. Roscommon. The estimated value of the contract is €400,000. The work involves specific technical requirements for roof construction and materials.

Key activities and specifications include:

• Roof Membrane Installation: The contract requires the installation of a roof membrane system. This includes:
• Extending the breakout around and behind reinforcement by a minimum of 600 mm.
• Ensuring laps between the membrane and base sheets are offset by a minimum of 600 mm.
• Using self-adhesive membranes within 900mm of the nearest combustible material.
• The outlet is to be secured through to the structural deck by a minimum of four fasteners.
• Timber Elements: Treated timber battens and treated timber drip battens are specified. The work is to be performed on TIMBER BOARDED DECKS ONLY.
• Material Specifications:
• The kerb's thickness must be a minimum of 2mm.
• The external material must be suitable for the application.
• The membrane must meet specific performance criteria:
• Tensile strength (EN12311-11): length >400N/50mm, transverse >400N/50mm.
• Elongation at break (EN12311-1): Length ≥2%, transverse ≥2%.
• Cold bending test °C (EN1109): ≤ -15°C.
• Heat stability °C (EN1110): +70°C.
• Vapour Transmission: EN1931: ≥ 1500.
• Fire classification BROOF(t4) to BS EN 13501-5.
• Drainage Requirements: Drainage is to be based upon requirements of BS EN 12056:3:2000, including leaf guard.
• Thermal Performance: The Ud value must meet EN 1873:2014+A1:2016. The Tv and g values must meet BS EN 410:2011.
• Daylight Area: A daylight area of 7200 m² is referenced, though its direct relevance to the roof works requires clarification.
• Green Roof System: Specifications for BauderGREEN XF301 sedum blanket green roof are mentioned, with a quantity of 4,800m² and a reference to over 1,000m² being installed each day. This may indicate a specific type of green roof system is required or is part of the existing context.
• General Works: The contractor is responsible for the safety and stability of the Works, constructing according to good practice, using quality goods and materials, securing the site, keeping it in order, and protecting persons and nearby areas from hazards.

3. Background & buyer context

This procurement is being conducted by the Galway Roscommon Education and Training Board (GRETB). The project involves essential repairs and upgrades to the roof of Building 2 at the Youthreach facility in Ballaghaderreen, Co. Roscommon. The facility serves young people, and maintaining its infrastructure is critical for its operation. The tender is being issued under the PW-CF6 Short Public Works Contract, indicating a standard Irish public sector procurement framework for works valued below certain thresholds. No specific programme or policy is explicitly cited as the driver, but the work aligns with general public sector asset maintenance and facility management responsibilities.

4. Eligibility & selection criteria

To be considered for this tender, bidders must meet specific financial, insurance, and experience requirements.

• Turnover requirement: Not specified for this tender.
• Insurance:
• Public Liability Insurance: Minimum level of cover of €6,500,000.
• Employer’s Liability Insurance: Minimum level of cover of €13,000,000.
• Maximum levels of excess for Public Liability and Employer’s Liability insurance are €6,500.
• Certifications: Not specified for this tender. However, standards such as ISO 9001:2015, ISO 14001:2015, and ISO 45001:2018 are referenced in the documentation, suggesting these may be preferred or implicitly required for quality, environmental, and health & safety management.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

The award criteria and scoring mechanism are not detailed in the provided extract. Typically, public works tenders in Ireland are awarded based on the Most Economically Advantageous Tender (MEAT), which balances price and quality. The specific weighting for price versus quality, and the sub-criteria for evaluating quality (e.g., technical approach, health and safety, personnel experience, methodology), would be detailed in the full tender documentation. A minimum scoring threshold per criterion or overall may also be applied.

6. Submission requirements

The specific submission requirements are not fully detailed in the provided text. However, based on standard public works tendering practices and the PW-CF6 contract, bidders will likely need to submit:

• Completed Tender Form: Including pricing schedule and confirmation of compliance with all tender conditions.
• Method Statement/Technical Proposal: Detailing how the contractor will execute the works, including proposed methodologies, programme of works, and health and safety plans.
• Pricing Schedule: A detailed breakdown of costs.
• CVs: For key personnel, demonstrating relevant experience.
• Case Studies: Examples of similar past projects.
• Declarations: Including a declaration of suitability, bona fide tender, tax clearance, and conflict of interest declarations.
• Insurance Details: Confirmation of proposed insurance cover meeting the specified minimums.
• Health and Safety Information: Details of the contractor's health and safety policy and procedures.
• Submission Portal: Tenders are typically submitted electronically via the eTenders platform.

7. Key dates & process

8. Contract terms that matter

The contract will be governed by the PW-CF6 Short Public Works Contract. Key terms include:

• Contract Term: The Time for Completion is stated in the Schedule, with provisions for extension due to Compensation Events, loss or damage, weather events, strikes, public authority orders, or failure of other parties.
• Payment Terms: Interim payments are made as scheduled. A significant portion is paid after substantial completion, with the balance due after the Defects Certificate is issued. Payment claims require a notice, followed by a certificate from the Employer's Representative. Invoices are to be paid within the period stated in the Schedule. Late payments incur interest as per the European Communities (Late Payment in Commercial Transactions) Regulations 2012.
• Liquidated Damages: If the contractor fails to substantially complete the Works within the Time for Completion, liquidated damages are payable at the rate specified in the Schedule.
• Termination: The contract allows for termination under specific circumstances, including prolonged suspension of works.
• Sub-contracting: The contractor cannot subcontract the whole of the Works. Subcontracting parts of the Works requires the Employer’s Representative’s consent, unless already provided for in the contract.
• Performance Bond: If required by the Schedule, a performance bond must be provided within 7 days of tender acceptance.
• Price Variation: The Price will change only as expressly provided. Adjustments can occur due to Compensation Events, changes in law affecting duties or PRSI, or as otherwise stated.

9. Risks, red flags & unusuals

• Ambiguous Daylight Area Reference: The mention of "7200 Daylight area" and "4,800m² BauderGREEN XF301 sedum blanket green roof" alongside specific roof repair works is unusual. It suggests either a complex multi-layered project or that the context of the existing roof system (potentially a green roof) needs careful investigation by bidders. The scale of the sedum blanket mentioned (4,800m²) seems disproportionately large for a single building's roof repair unless it's a partial replacement or a very large facility.
• Lack of Specificity in Key Areas: The absence of explicit requirements for turnover, past experience, and detailed technical methodologies in the provided extract is notable. Bidders will need to rely on the full tender documents to ascertain these crucial selection criteria.
• PW-CF6 Contract: While standard, the PW-CF6 contract is designed for simpler works. The complexity implied by the green roof reference might necessitate careful review of its suitability for the full scope.
• Weather Event Definition: The detailed definition of a "weather event" based on Met Éireann data and percentiles is a specific contractual element that could impact time extensions.

10. SME fit assessment

This tender is likely suitable for small to medium-sized enterprises (SMEs) with demonstrated expertise in roofing works, particularly those involving membrane systems and potentially green roof integration.

• Viable Bidder Profile: A firm with a proven track record in commercial or public sector roofing projects, capable of managing projects up to €400,000. Experience with specific membrane systems and adherence to stringent quality and safety standards (ISO certifications may be implicitly preferred) would be advantageous. The ability to provide the required insurance cover is essential.
• Consortium/Sub-contracting: The contract prohibits subcontracting the entire works. Subcontracting parts of the works is permissible with the Employer's Representative's consent. This allows SMEs to potentially partner or subcontract specific elements if needed, but the prime contractor must retain overall responsibility.
• Indicative Bid-Prep Effort: Estimating bid preparation effort is difficult without the full tender documents. However, for a project of this value, it would likely involve several days of work for a small team, including site visits, technical assessment, pricing, and compilation of required documentation.
• Pwin Signal: The tender is issued under a standard public works contract, suggesting a competitive process. The absence of explicit incumbent information or specific constraints suggests it is open to new entrants. The value of the contract is within the typical range for SMEs.

11. Where to dig deeper

• Source RFT Filename(s): [PW-CF6 Short Public Works Contract.pdf] (This appears to be the primary contract document, not the full RFT).
• eTenders CFT ID: Not specified in the provided text.
• Contact Email / Clarification Portal: Not specified in the provided text.
• Most Important Attachments:
• PW-CF6 Short Public Works Contract Conditions.
• Schedule (likely containing specific project details, dates, and contract values).
• Any appendices detailing technical specifications or drawings related to the roof works.