Replacement Architect for Additional Accommodation Project (2024)

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks a replacement architect for the Additional Accommodation Project (2024) at Scoil Phobail Sliabh Luachra in Rathmore, County Kerry. The estimated value of the contract is €2,580,000. The scope of services encompasses the full architectural design and project management lifecycle for the school's additional accommodation requirements.

The specific activities and deliverables include:

• Design Stages:
• Development of architectural designs in compliance with the project brief and relevant Department of Education and Youth guidelines.
• Preparation of statutory approvals documentation.
• Production of a pre-tender cost-check.
• Development of a formal competitive tender process for the construction works.
• Preparation of tender documents, including Bills of Quantities, using appropriate contract forms such as PW-CF1, PW-CF2, PW-CF5, or the RIAI contract (with quantities).
• Tender Process Management:
• Issuing tender documents and managing the tender evaluation process.
• Appointing a contractor for the construction works.
• Post-Contract Services:
• Contract administration and site supervision during the construction phase.
• Management of the Defects Liability Period.
• Final account settlement.
• Specific Deliverables:
• Architectural design services.
• Statutory approvals.
• Tender documentation.
• Contract administration.
• Defects liability period management.
• Final account settlement.
• Compliance and Standards:
• Adherence to the Design Team Procedures 2012 (4th Edition March 2012) and the Standard DoES Schedule of Stage Services for Construction Consultants (Sept 2010 - Revision 5 January 2018).
• Ensuring compliance with Building Regulations and BER Certificate & Advisory Report requirements.

The project involves a phased approach, with specific time allocations for each stage, including Stage 1, Stage 2a, Stage 2b, Stage 3, Stage 4, and Stage 5, culminating in a 12-month Defects Period and client float.

3. Background & buyer context

This procurement is initiated by the Department of Education and Youth to address the need for additional accommodation at Scoil Phobail Sliabh Luachra in Rathmore, County Kerry. The project aligns with the Department's ongoing commitment to providing adequate facilities for secondary education across the country. The tender seeks to appoint a replacement architect to manage this specific project, indicating a potential change in service provider or the need for specialist expertise for this particular development. The project's context is within the broader framework of educational infrastructure development managed by the Department.

4. Eligibility & selection criteria

To be considered for this tender, bidders must meet the following minimum requirements:

• Turnover requirement:
• Evidence of existence for a minimum of 3 years.
• An effective average annual turnover over the last 3 years of not less than the required amount.
• For Type 2b projects: not less than €1.75m ex VAT.
• For Type 3 projects: not less than €7.5m ex VAT.
• For Type 4 projects: not less than €15m ex VAT.
• Overall Turnover (including other areas of business): No minimum level set.
• Insurance:
• Public Liability Insurance: Minimum cover of €6,500,000 per accident, with a maximum excess of €10,000 for property only.
• Employer's Liability Insurance: Minimum cover of €13,000,000 per accident, with no excess permitted.
• Certifications:
• Not specified for this tender.
• Past experience:
• A list of all Building projects of a similar nature, size, and complexity carried out (or being carried out) within the last 7 years (or 5 years if not stated).
• Projects must be of a similar size, with minimum values for Project Types: Type 2b (€1.75m ex VAT), Type 3 (€7.5m ex VAT), Type 4 (€15m ex VAT).
• Projects must demonstrate similar consultancy service requirements, including statutory approvals, tender preparation, and contract administration using appropriate contract forms (e.g., PW-CF1, PW-CF2, PW-CF5, RIAI).
• Projects involving Bills of Quantities are required if the scope includes this.
• Projects requiring full post-Substantial Completion service are required if the scope includes this.
• Bidders may self-certify performance on projects using the Certificate of Satisfactory Completion – Services (Form B2), subject to verification.
• Personnel:
• Project Director: Minimum 10 years' experience in Architecture, Civil/Structural Engineering, Building Services Engineering (M&E), or Quantity Surveying, with at least 5 years in a project director role.
• Geographic / facility constraints:
• Not specified for this tender.

5. Award criteria & scoring

The award criteria will determine the most economically advantageous tender (MEAT). The evaluation will be based on a combination of quality and price.

Criterion Weight (%) Sub-criteria