Purchase of Chip Spreader

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks the supply of one new, self-propelled chipping spreader. The contract duration is 24 months, with a potential for two extensions of up to six months each. The estimated expenditure over the initial 24-month term is €360,000, exclusive of VAT.

The core requirement is the provision of a single unit of a self-propelled chipping spreader. Key specifications for the machine include:

• Fuel Tank Capacity: A minimum capacity of 200 litres.
• Hydraulic Oil Tank Capacity: A minimum capacity of 200 litres.
• Rear Hopper: Must feature a heavy-duty rubber apron surround to prevent spillage and accommodate different truck body sizes.
• Warranty: A minimum full 24-month warranty is required.
• Driver Familiarisation: Two days of driver familiarisation and on-site training are to be provided.
• Mechanical and Electrical Maintenance Training: One day of mechanical and electrical maintenance training is required.

The machine will be used for Waterford City and County Council's Annual Road Works Programme, which involves road and surface restoration on rural local roads (85%) and rural regional roads (15%). The machine must be suitable for use on and transportation to and from these road types. Local roads are typically 5m wide, potentially narrowing to 3m, and may have tree cover and poor vertical alignment. Regional roads are wider, generally 6m to 8m. The Council currently operates a Phoenix Self-Propelled Chipping Spreader.

The supplier must also provide a demonstration of the proposed machine to facilitate assessment. All costs associated with this demonstration are borne by the tenderer.

3. Background & buyer context

Waterford City and County Council is procuring this chipping spreader through an open procedure under the European Union (Award of Public Authority Contracts) Regulations 2016. The estimated expenditure of €360,000 (excl. VAT) over the 24-month contract term reflects anticipated usage. The Council's policy aims to encourage participation by Small and Medium Enterprises (SMEs) on a fair and equal basis. Larger enterprises are encouraged to consider how SMEs can be included in their proposals. The tender documents do not specify a particular programme or policy driver beyond the operational need for road maintenance. There is no mention of an incumbent supplier.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered:

• Turnover requirement: A minimum average annual financial turnover of €900,000. Evidence must be provided by the tenderer's Financial Auditors via audited accounts or a letter from the auditor for the financial years 2022, 2023, and 2024 (or for each year the company has been established if more recent).
• Insurance: The successful tenderer must hold the following insurances for the term of the Goods Contract:
• Employer’s Liability: €13,000,000
• Public Liability: €6,500,000
• Product Liability: €6,500,000
• Professional Indemnity: Not specified for this tender.
• Certifications: Not specified for this tender.
• Past experience: Tenderers must demonstrate successful delivery of three previous comparable contracts. Client contact details must be provided for verification.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Delivery of the vehicle is required within 6 months of the date of order. Insurance policies must include the Republic of Ireland within their territorial limits and jurisdiction.

5. Award criteria & scoring

The contract will be awarded based on the most economically advantageous tender, determined by the following criteria:

Award Criteria Weighting (%) Sub-criteria