Anatomage Tables (Qty. 2) or equivalent advanced digital anatomy visualisation and virtual dissection systems

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves the supply, delivery, installation, and commissioning of two Anatomage Tables or equivalent advanced digital anatomy visualisation and virtual dissection systems for Trinity College Dublin (TCD). The systems must provide life-size interactive touchscreen displays capable of presenting highly detailed three-dimensional (3D) human cadaveric anatomy datasets for educational purposes across undergraduate and postgraduate programmes.

The contractor's day-to-day activities will include:

• Supply and Delivery: Provision of two Anatomage Tables or equivalent systems.
• Installation and Commissioning: Setting up the systems to ensure they are operational and integrated into the existing educational framework.
• Training: Providing staff training to ensure effective use of the systems.
• Technical Support: Offering ongoing technical support and maintenance services to ensure long-term operational performance.
• Software Updates: Supplying ongoing software updates to maintain system functionality and educational value.
• Warranty Support: Guaranteeing the equipment for a period of 24 months from the date of delivery.

The systems must support advanced virtual dissection functionality, allowing users to isolate, manipulate, rotate, and explore anatomical structures digitally. They must also accommodate radiological and medical imaging datasets, including CT, MRI, ultrasound, pathology, and surgical case review functionality.

3. Background & buyer context

This procurement aligns with Trinity College Dublin's strategic initiative to enhance its educational offerings in the field of anatomy and medical education. The initiative aims to integrate advanced technology into teaching methodologies, thereby improving the learning experience for students. The decision to procure these systems is driven by the need for modern educational tools that support interactive learning and provide comprehensive anatomical insights. The procurement is part of a broader effort to modernise educational resources within the School of Medicine.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €225,000 over the last three years (2022, 2023, 2024).
• Insurance:
• Employer’s Liability: €13 million
• Public Liability: €6.5 million
• Product Liability: €6.5 million
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The overall scoring will follow a Most Economically Advantageous Tender (MEAT) approach, balancing quality and price.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Follow the template provided, with a maximum of 20 pages.
• CVs: For key personnel, limited to 2 pages each.
• Pricing schedule: Must be completed using the provided template.
• Case studies: At least two relevant case studies, each valued at a minimum of €50,000.
• Declarations: Including ESPD, Bona Fides, Tax clearance, and Conflict of Interest statements.
• Mandatory site visit: Not specified for this tender.
• Submission portal: Tenders must be submitted via the electronic postbox on eTenders in the specified format.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term: 24 months, with the option to extend for up to three additional 12-month periods.
• Payment terms: Payments will be made in accordance with the Goods Contract.
• Key SLAs/KPIs: Not specified for this tender.
• Liquidated damages: Not specified for this tender.
• Termination clauses: Either party may terminate with three months' written notice.
• IP ownership: Not specified for this tender.
• Sub-contracting rules: Allowed, but the successful bidder must designate a Prime Contractor.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• The turnover requirement of €225,000 may limit participation to established firms, potentially excluding smaller businesses.
• The lack of specified past experience requirements may lead to variability in the quality of submissions.
• The absence of detailed SLAs/KPIs may create ambiguity regarding performance expectations.
• The contract's total estimated expenditure of €180,000 suggests that bids exceeding this amount may be excluded, which could limit competitive pricing.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) that have experience in supplying advanced educational technology. A viable bidder should possess:

• Relevant technical expertise in digital anatomy systems.
• The capacity to meet insurance and turnover requirements.
• The ability to provide training and ongoing support.

Consortium arrangements are permitted, allowing SMEs to collaborate with larger firms. The indicative bid preparation effort is estimated at 10-15 days, considering the need for detailed documentation and compliance with submission requirements. The presence of a defined turnover threshold may indicate a competitive advantage for established firms, but the absence of strict past experience criteria may allow for broader participation.

11. Where to dig deeper

• Source RFT filename: TCD-26-C2407 -RFT.docx
• eTenders CFT ID: Not specified
• Contact email or clarification portal: Clarifications through eTenders
• Important attachments:
• Appendix 1 — Requirements and Specifications
• Appendix 2 — Pricing Schedule
• Appendix 3 — Tenderer’s Statement