The provision of biomass wood pellet fuel requirements to Údarás na Gaeltachta at their Gteic premises in Na Doirí Beaga, Contae Dhún na nGall, F92 D60W

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves the provision of biomass wood pellet fuel to Údarás na Gaeltachta at their Gteic premises in Na Doirí Beaga, Contae Dhún na nGall. The supplier is responsible for the entire supply chain of biomass wood pellets, including procurement, quality control, and delivery.

Key activities include:

• Supply and Delivery: The supplier must deliver biomass wood pellets that are 6mm in diameter and approximately 25mm in length, compliant with the ENPlus Certificate for wood pellets.
• Quality Management: All wood pellets must have a maximum moisture content of 8%, not exceeding 10%. They must be certified under the B1(EN 303-5) G50(ONorm M7 133) Wood Fuel Quality Assurance (WFQA) scheme, and must be virgin and untreated, free from contaminants.
• Stock Management: The supplier is tasked with managing stock levels and ensuring timely delivery, with a minimum order of 24 tonnes per order.
• Exclusive Supply Agreement: The client will purchase all biomass wood pellet fuel exclusively from the supplier during the contract period.
• Delivery Schedule: Deliveries should occur within two calendar weeks of receiving a purchase order, with penalties discussed for delays.
• Site Access: The client will provide access for deliveries and maintain clear routes for delivery vehicles.
• Removal of Substandard Fuel: The supplier is responsible for replacing any substandard wood pellets that do not meet the specifications, including associated costs.

3. Background & buyer context

This tender is being issued as part of Údarás na Gaeltachta's ongoing commitment to sustainable energy solutions within the Gaeltacht region. The organization aims to enhance the use of biomass as a renewable energy source, aligning with national energy policies and sustainability goals. The contract is intended to support the heating requirements of the Gteic premises, which have been utilizing biomass wood pellets since 2019. The incumbent supplier is not specified, but the tender encourages participation from SMEs and larger enterprises.

4. Eligibility & selection criteria

Bidders must meet the following eligibility criteria:

• Turnover requirement: Indicate a turnover in excess of €50,000 during one of the previous three financial years.
• Insurance:
• Employer’s Liability: €13 million (any one claim)
• Public Liability: €2.6 million (any one claim)
• Certifications: Compliance with the ENPlus Certificate for wood pellets and Wood Fuel Quality Assurance (WFQA) scheme.
• Past experience: Demonstrate experience in delivering at least 3 comparable contracts within the last 5 years.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

Bidders must achieve a minimum rating of 60% for each qualitative criterion to avoid elimination from the competition.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Follow the provided template, adhering to any page limits.
• CVs: Include CVs for key personnel, with no specified page count.
• Pricing schedule: Complete the pricing schedule as per Appendix 4.
• Case studies: Provide details of 3 comparable projects, including contract value and services provided.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Interested parties are encouraged to arrange a site visit by contacting Pól Mac Aodha.
• Submission portal: Tenders must be submitted electronically via eTenders.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term: 3 years, with an option for a 1-year extension.
• Payment terms: Payments will be made in accordance with the Services Contract.
• Key SLAs/KPIs: Delivery within 2 weeks of order placement; penalties may apply for delays.
• Termination clauses: Contracts may be terminated if minimum performance criteria are not met.
• IP ownership: Not specified for this tender.
• Sub-contracting rules: Allowed, but the Prime Contractor must be clearly identified.

9. Risks, red flags & unusuals

Potential risks include:

• Turnover threshold: The requirement for a minimum turnover of €50,000 may limit participation from smaller firms.
• Exclusive supply agreement: The contract stipulates that all biomass wood pellets must be sourced exclusively from the successful bidder, which may deter some suppliers.
• Delivery penalties: The stipulation for penalties in case of delivery delays could pose a risk for suppliers with less control over logistics.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) that specialize in biomass fuel supply and have experience in managing similar contracts.

• Credible bidders: Firms with a turnover exceeding €50,000 and experience in supplying biomass wood pellets are eligible.
• Consortium or sub-contracting: Allowed, but the Prime Contractor must be identified.
• Indicative bid-prep effort: Approximately 5-10 days for preparation, including documentation and site visits.
• Pwin signal: The absence of an incumbent supplier may provide an opportunity for new entrants, but the exclusive supply requirement may favor established suppliers.

11. Where to dig deeper

• Source RFT filename: Wood pellet Tender 2026 - Udaras na Gaeltachta.docx
• eTenders CFT ID: CFT
• Contact email: [email protected]
• Important attachments:
• Appendix 1 — Requirements and Specifications
• Appendix 2 — Biomass Heating Costs
• Appendix 4 — Pricing Schedule/Form of Tender