Renovations of existing changing rooms into a community room and erection of a new 1-story standalone changing rooms and toilets.

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start | :----------------------------------- | :------------------------------------------------------------------------------------------------------------------------------- | :------------- | :-------------- | :------- | :------------- | :--- | :------- | :-------------- | :------------------ | :-------------- | BCM Business Cost Management Limited Renovations of existing changing rooms into a community room and erection of a new 1-story standalone changing rooms and toilets. Not stated €300,000.00 Not stated Not stated 1 Not stated 6 months 2026-08-14 14:00 Not stated

2. Scope of Work

This tender seeks a contractor to undertake construction works involving the renovation of existing changing rooms into a community room and the erection of a new single-story standalone changing rooms and toilet facility. The contract is for a duration of 6 months from the commencement date.

The contractor's responsibilities include:

• Renovation of existing changing rooms: This involves converting the current changing room facilities into a functional community room. Specific details regarding the extent of renovation, materials, and finishes are not detailed in the provided extract but will be defined within the full contract documents.
• Erection of new standalone changing rooms and toilets: This requires the construction of a new single-story building to house changing rooms and toilet facilities. This will involve all aspects of construction from foundation to completion.
• Compliance with Contractual Obligations: The contractor must construct and complete the Works at its own expense, complying with the contract, the Employer’s Representative’s written instructions, and all applicable laws.
• Site Management: The contractor is responsible for the safety and stability of the Works and all operations on the Site, including temporary works. This includes securing the Site, keeping it in good order, and protecting persons and nearby areas from hazards resulting from the Works. The contractor must also ensure minimal nuisance or inconvenience to the public and users of adjacent land, roads, or footpaths.
• Materials and Quality: The contractor must use goods and materials of good quality and ensure they are suitable for their intended purpose. Certification necessary to comply with the Building Control Regulations must be provided.
• Access and Services: The contractor is responsible for the suitability and availability of access routes to and through the Site, including any required maintenance and upgrading, and charges for their use, unless stated otherwise in the contract. The contractor must also obtain and provide all facilities, power, water, and other services it requires for construction, except those the Employer is required to provide.
• Inspections and Testing: The contractor must provide access to the Site and other places where Works are being constructed or materials are being produced, stored, extracted, or prepared, for inspection, testing, and observation by the Employer, Employer’s Representative, and Assigned Certifier. The contractor must also provide necessary information and give opportunity for inspection before any part of the Works is covered or goods are packed or made difficult to inspect.
• Uncovering and Rectification: The Employer’s Representative may instruct the contractor to uncover, dismantle, re-cover, or re-erect work, or test and provide facilities for testing, at any time until the Defects Certificate is issued. The contractor must also remove and replace non-compliant Works or goods, or rectify non-compliant parts of the Works, as instructed. If the contractor fails to comply promptly, the Employer may undertake the work and charge the cost to the contractor.
• Suspension of Works: The contractor must protect, store, and secure Works during any suspension instructed by the Employer’s Representative and maintain insurances. The contractor must resume the Works promptly upon instruction.
• Discovery of Items of Interest: If fossils, antiquities, or other items of value or archaeological/geological interest are discovered, the contractor must not disturb them, preserve them, notify the Employer’s Representative, and comply with instructions. These items are the Employer’s property.

3. Background & buyer context

This procurement is being conducted under the Short Public Works Contract framework, indicating a project of a scale suitable for this standard form of contract. The contract documents are dated 25th November 2025 and published by the Department of Public Expenditure, Infrastructure, Public Service Reform and Digitalisation. BCM Business Cost Management Limited acts as the buyer. The project involves the renovation of existing facilities and the construction of new ones, suggesting a need for updated or expanded community and sports amenities. No specific programme or policy drivers are mentioned in the provided text, but the nature of the works implies a local community or sports facility development.

4. Eligibility & selection criteria

The following are the mandatory requirements for bidders to be considered:

• Turnover requirement: Not specified for this tender.
• Insurance: Bidders must provide confirmation from their insurer or broker that they hold, or can obtain upon appointment, the following minimum levels of insurance:
• Employer’s Liability Insurance: Minimum indemnity of €13,000,000.
• Public Liability Insurance: Minimum indemnity of €6,500,000.
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

The provided text does not detail the award criteria or scoring methodology. It focuses on the contractual conditions and operational aspects of the works. Typically, for public works contracts of this nature, award criteria would include a combination of price and quality, with quality factors often encompassing technical capability, experience, health and safety, and methodology. The specific weighting and evaluation process would be detailed in separate tender documentation not included in this extract.

6. Submission requirements

The provided text does not detail specific submission requirements for tenders. It outlines the conditions of the contract itself, not the process for bidding. Standard submission requirements for public works tenders typically include:

• Completed tender form and pricing schedule.
• Method statements addressing technical approach, health and safety, and quality management.
• Curriculum Vitae (CVs) for key personnel.
• Proof of insurance and other eligibility criteria.
• Declarations, such as the European Single Procurement Document (ESPD) or equivalent, tax clearance certificates, and bona fide declarations.
• Details of any proposed subcontractors.
• Case studies or references demonstrating relevant experience.

The specific format, templates, page limits, and submission portal would be detailed in the full tender package.

7. Key dates & process

8. Contract terms that matter

• Contract Type: Short Public Works Contract PW-CF6 v1.15, dated 25th November 2025.
• Contract Commencement: Upon written acceptance of the contractor's tender by the Employer.
• Time for Completion: 6 months from the date of commencement, subject to extensions.
• Payment Terms: Interim payments on account as scheduled, a percentage upon substantial completion, and the balance after the Defects Certificate is issued. Payment is due within the period stated in the Schedule after the Employer receives an invoice for a certified amount. Late payments incur interest as per the European Communities (Late Payment in Commercial Transactions) Regulations 2012.
• Liquidated Damages: Apply at the rate in the Schedule if the Works are not substantially completed within the Time for Completion.
• Termination: The contract outlines conditions under which the Employer may terminate the contractor's obligation to complete the Works, particularly in cases of prolonged suspension.
• Sub-contracting: The contractor may not subcontract the whole of the Works. Subcontracting part of the Works requires the Employer’s Representative’s consent, unless already provided for in the contract.
• Performance Bond: Required if stated in the Schedule, to be provided within 7 days of tender acceptance.
• Price Variation: The Price will change only as expressly provided in the Contract. Adjustments can occur due to Compensation Events, changes in law affecting duties or PRSI, or as agreed through quotations for changes.
• Limit on Liability: Not specified in the provided extract, but Clause 17 of the full contract document would detail this.

9. Risks, red flags & unusuals

• Insurance Requirements: While specific figures are provided for Employer's Liability (€13m) and Public Liability (€6.5m), the absence of other standard insurance types (e.g., Professional Indemnity, Product Liability) in the "BINDING numerical requirements" extract is unusual and may require clarification. Bidders should verify if these are implicitly covered or if additional cover is expected.
• Short Contract Length: A 6-month completion timeframe for both renovation and new build works could be tight, depending on the complexity and scale of the project. This necessitates efficient project management and execution.
• Lack of Detailed Scope: The provided text focuses on contractual conditions rather than a detailed technical scope of work. Bidders must rely on the full tender documents for precise specifications, drawings, and Bill of Quantities.
• Ambiguity on Procedure Type: The "Procedure type" is listed as "Not stated" in the 'At a glance' section. This is a critical piece of information for understanding the procurement process and should be clarified.
• No Mention of Tender Evaluation Criteria: The absence of award criteria in the extract means bidders cannot assess how their proposals will be evaluated beyond meeting the minimum eligibility requirements.

10. SME fit assessment

This tender is structured around the Short Public Works Contract, which is generally suitable for projects of moderate value and complexity.

• Who can credibly bid: A small to medium-sized construction firm with experience in both renovation and new build projects would be a suitable candidate. The firm must be capable of meeting the specified insurance levels. Given the estimated value of €300,000, it is likely targeted at SMEs.
• Consortium/Sub-contracting: The contract explicitly states that the contractor may not subcontract the whole of the Works. Subcontracting part of the Works requires the Employer's Representative's consent. This suggests that while a lead contractor is expected, some subcontracting for specialist elements may be permissible with approval.
• Indicative bid-prep effort: Without detailed scope and evaluation criteria, estimating bid preparation effort is difficult. However, for a project of this value using a standard contract form, a focused effort of 5-10 working days for a competent SME team is a reasonable estimate, assuming they have standard templates and processes in place.
• Pwin signal: The tender appears to be a standard procurement for construction works. There is no immediate indication of an incumbent supplier or a framework arrangement that would significantly favour one bidder. The primary determinant of success will likely be a competitive price combined with a compliant and technically sound proposal.

11. Where to dig deeper

• Source RFT Filename(s): PW-CF6_Contract_v1.15_25-11-2025.pdf
• eTenders CFT ID: Not specified in the provided text.
• Contact / Clarification Portal: Not specified in the provided text.
• Most Important Attachments:
• PW-CF6 v1.15 25-11-2025 Conditions
• Schedule (referenced throughout contract conditions for specific project details, dates, and values)