Supply, Installation, Commissioning and Maintenance of Dual Inlet Isotope Ratio Mass Spectrometer System

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1. At a glance

2. Scope of Work

University College Dublin (UCD) seeks tenders for the supply, delivery, installation, commissioning, and maintenance of a Dual Inlet Isotope Ratio Mass Spectrometer System. The contract encompasses the provision of the specified equipment, its integration into UCD's facilities, and ongoing support.

The core activities and requirements for the successful tenderer include:

• Supply of Equipment: Provision of a Dual Inlet Isotope Ratio Mass Spectrometer System as detailed in Appendix 1 of the RFT.
• Delivery: Transportation of the system to the designated location within UCD.
• Installation: Physical setup and integration of the mass spectrometer system.
• Commissioning: Testing and verification of the system's functionality to ensure it meets all specified performance criteria and operates as intended.
• Maintenance: Provision of ongoing maintenance services for the system throughout the contract term. This is expected to include routine servicing, repairs, and technical support.

The contract duration is initially set for 12 months, with the Contracting Authority reserving the right to extend the term for periods of up to twelve (12) months, with a maximum of five (5) such extensions. The RFT specifies that all prices quoted must remain valid for 12 months from the tender deadline.

3. Background & buyer context

University College Dublin (UCD) is initiating this procurement competition to acquire a Dual Inlet Isotope Ratio Mass Spectrometer System. The competition is being conducted under the open procedure, in accordance with the European Union (Award of Public Authority Contracts) Regulations 2016. UCD aims to enhance its research capabilities through the acquisition of this advanced scientific instrumentation. The RFT notes that UCD seeks to encourage participation by Small and Medium Enterprises (SMEs) and encourages larger enterprises to consider how SMEs can be included in their proposals.

4. Eligibility & selection criteria

Tenderers must meet specific criteria to be considered compliant and eligible for evaluation. These are assessed on a Pass/Fail basis.

• Turnover requirement: Tenderers must provide evidence, from their Auditor/Accountant, that their turnover relating to the services specified in Appendix 1 has exceeded €1,000,000 per annum, averaged over the three years 2023, 2024, and 2025.
• If a company's annual turnover is less than €12 Million, audited accounts are not necessary; a statement of accounts from the company's accountants will suffice. Three years of audited accounts must be provided to support the turnover statement unless the company falls under the €12 Million threshold.
• Insurance: The successful Tenderer shall be required to hold the following insurances for the term of the Goods Contract:
• Employer's Liability: €13 Million
• Public Liability: €6.5 Million
• Product Liability: €6.5 Million
• Tenderers confirm they will obtain and hold these levels of insurance, that territorial limits include the Republic of Ireland, and that they are not aware of exclusions impacting coverage.
• Certifications:
• Quality Assurance & Accreditation: Tenderers must demonstrate satisfactory internal and external quality assurance procedures and accreditation, including standards governing the supply and distribution of the tendered equipment.
• Health & Safety: Tenderers must provide confirmation of their organisation's Health and Safety statement and demonstrate any other relevant standards in relation to the supply of the tendered equipment.
• Data Protection: Tenderers must provide a Company Data Protection Summary to confirm GDPR compliance.
• Past experience: Tenderers must provide details of 2 contracts undertaken within the last 3 years that demonstrate experience of successfully providing a service of similar scope, scale, and complexity to the service anticipated under this contract. A maximum of one reference can be submitted from UCD.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Tenders will be evaluated based on a combination of technical merit and price. The award criteria are detailed in Part 3.3 of the RFT. Tenderers must achieve a minimum of 60% on all award criteria, excluding Ultimate Cost, to avoid elimination.

Criterion Weight (%) Sub-criteria