Service Providers for Acceptance, Temporary Storage and Disposal of Waste Materials

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start |-----------------------------|--------------------------------------------------------------------------------------------|----------------|-----------------|----------|----------------|------|------------------------|------------------|------------------------------|------------------| Westmeath County Council Service Providers for Acceptance, Temporary Storage and Disposal of Waste Materials 90511000-2 €600,000 not stated Open 2 Athlone, Mullingar 2 years 15 June 2026, 12:00 GMT not stated

2. Scope of Work

The contract involves the acceptance, temporary storage, and disposal of various waste materials collected by Westmeath County Council, specifically street sweepings, litter bin refuse, and general waste. The services will be provided in two locations: Athlone and Mullingar. The estimated expenditure for the contract is €600,000 over a two-year term, with the possibility of two one-year extensions.

Key activities include:

• Acceptance of Waste: The contractor must provide facilities for the acceptance of waste materials.
• Temporary Storage: Waste materials must be stored temporarily in compliance with relevant regulations.
• Disposal/Recovery: The contractor is responsible for the proper disposal or recovery of waste materials, adhering to the Waste Management Act 1996 and associated regulations.
• Locations: Facilities must be located within 5 km of Athlone and Mullingar.
• Volume Management: The contractor must manage the volume of waste collected, ensuring compliance with environmental standards.
• Reporting: Regular reporting on waste management activities may be required, including compliance with local and national regulations.

The contractor must ensure that all activities are conducted in accordance with the relevant sections of the Waste Management Act 1996 as amended and associated regulations.

3. Background & buyer context

This procurement is initiated by Westmeath County Council to enhance waste management services in line with local environmental policies and regulations. The initiative aligns with broader government objectives to improve waste management and recycling efforts across Ireland. The council aims to ensure efficient and compliant disposal of waste materials, particularly in urban areas where litter and refuse management is critical. The contract is part of ongoing efforts to maintain public spaces and promote sustainability.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €100,000 for the past three years.
• Insurance:
• Employer's Liability: €13.5 million
• Public Liability: €6.5 million
• Product Liability: not specified
• Professional Indemnity: not specified
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Facilities must be located within 5 km of Athlone and Mullingar.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, focusing on a balance between price and quality.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Use the named template with a maximum of 20 pages.
• CVs: Provide CVs for key personnel (maximum 2 pages each).
• Pricing schedule: Complete the pricing schedule as per Appendix 2.
• Case studies: Submit 2 case studies demonstrating relevant experience, with values between €50,000 and €200,000.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Not specified for this tender.
• Submission portal: Tenders must be submitted via the eTenders platform, adhering to specific format rules.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term: The initial contract term is two years, with the possibility of two one-year extensions.
• Payment terms: Invoices will be paid monthly, 15 days from the commencement of the contract.
• Key SLAs/KPIs: Not specified for this tender.
• Liquidated damages: Not specified for this tender.
• Termination clauses: Either party may terminate with 14 days' notice.
• IP ownership: Not specified for this tender.
• Sub-contracting rules: Sub-contracting is permitted, but a prime contractor must be designated.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• Geographic constraints: The requirement for facilities to be within 5 km of specific towns may limit competition to a small number of firms.
• Turnover threshold: The minimum turnover requirement of €100,000 may exclude smaller firms or those with less established financial histories.
• Lack of detailed experience requirements: The absence of specified past experience criteria may lead to variability in bid quality.

10. SME fit assessment

This tender is open to small and medium enterprises (SMEs) that can demonstrate the necessary financial stability and insurance coverage. Viable bidders should have experience in waste management or related services.

• Consortium or sub-contracting: Allowed, but a prime contractor must be designated.
• Indicative bid-prep effort: Approximately 10-15 days to prepare a competitive bid.
• Pwin signal: The presence of a turnover threshold and geographic constraints may indicate a moderate to high barrier for entry, particularly for smaller firms.

11. Where to dig deeper

• Source RFT filename: CFT - Disposal of Street Sweepings Litter Bin Refuse General Waste - 2026.pdf
• eTenders CFT ID: Not specified
• Contact email or clarification portal: Queries must be directed via the messaging facility on www.etenders.gov.ie
• Important attachments: Appendix 1 — Requirements and Specifications, Appendix 2 — Pricing Schedule, Appendix 5 — Services Contract.