MH-RREG-26-03 - Establishment of a Multi Party Framework for Architect Led Multidisciplinary and Integrated Design Team Services for Schemes under the directorate of Rural Regeneration

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The tender involves establishing a framework for architect-led multidisciplinary and integrated design team services for rural regeneration schemes. The initial project focuses on the Clonmagadden Community Building, which requires refurbishment and fit-out to serve as a community space for young people.

• Design and Supervision: The contractor will complete detailed design drawings and specifications for the fit-out of the Clonmagadden Community Building.
• Consultation and Layout Finalization: Engage with Meath County Council and co-leasing groups to finalize layouts and room requirements.
• Future-proofing: Conduct a feasibility study for potential roof space utilization for storage or additional rooms.
• Energy Performance: Ensure the building achieves Nearly Zero Energy Building (NZEB) standards, equivalent to a BER of A3 or better.
• Statutory Compliance: Prepare and submit applications for Fire Safety Certificate (FSC) and Disability Access Certificate (DAC).
• BCAR Compliance: Act as the Assigned Certifier under the Building Control Amendment Regulations.
• Health & Safety: Fulfill the role of Health & Safety Project Supervisor for the Design Process (PSDP).
• Program Preparation: Develop a detailed project timeline for Meath County Council.
• Tender Documentation: Prepare tender drawings, specifications, and documents for contractor appointment.
• Budget Management: Oversee a construction budget of €350,000, with potential for additional grants.

3. Background & buyer context

This procurement is driven by Meath County Council's initiative to refurbish the Clonmagadden Community Building, originally constructed by Glenveagh Homes Limited. The building was acquired by the council but remains unfitted. The project aligns with the Community Recognition Fund (CRF), which has granted €350,000 for the fit-out. The refurbishment aims to create a community space for young people, following public consultations and discussions with local youth organizations. The strategic goal is to enhance community infrastructure under the Rural Regeneration directorate.

4. Eligibility & selection criteria

• Turnover requirement: Not specified for this tender.
• Insurance:
• Professional Indemnity: €600,000 each claim.
• Public Liability: €6,500,000.
• Employers' Liability: €13,000,000.
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel:
• Project Director: Registered Architect with 10 years' experience.
• Structural Engineer: Level 8 degree, 8 years' experience.
• Quantity Surveyor: Level 8 degree, 5 years' experience.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

The evaluation follows the Most Economically Advantageous Tender (MEAT) principle, with a 70/30 quality/price split.

6. Submission requirements

• Method statement / response document: Named template, no page limits specified.
• CVs: Required for key roles, no page count specified.
• Pricing schedule: Format not specified.
• Case studies: Not specified.
• Declarations: ESPD, Tax clearance, Conflict of Interest.
• Mandatory site visit: Not specified.
• Submission portal: eTenders, electronic submission required.

7. Key dates & process

8. Contract terms that matter

The contract is structured as a framework agreement with no specified term or extension details. Payment terms are not detailed. Key performance indicators (KPIs) and service level agreements (SLAs) are not specified. Liquidated damages, termination clauses, and intellectual property ownership are not detailed. Sub-contracting is permitted, with approval required for sub-consultants. No parent-company guarantee or bond requirements are mentioned.

9. Risks, red flags & unusuals

The tender specifies a high insurance requirement, which may limit participation to larger firms. The absence of a turnover requirement is atypical and could indicate a focus on experience and capability over financial metrics. The project is contingent on a €350,000 budget, with potential additional funding not guaranteed. The framework's open-ended nature may pose risks in terms of scope and financial predictability for bidders.

10. SME fit assessment

This tender is suitable for small to medium-sized architectural firms with experience in multidisciplinary projects. Firms should have strong insurance coverage and personnel with the required qualifications and experience. Consortiums and sub-contracting are allowed, offering flexibility in meeting requirements. Bid preparation may require several days of effort, given the detailed design and compliance elements. The absence of an incumbent and the open procedure suggest a fair opportunity for new entrants.

11. Where to dig deeper

• Source RFT filename(s): "project brief Clonmagadden Community Building.docx", "ITT_S2b_Services_Open_THR_v2.0-04-11-2024 Clonmagadden.docx"
• eTenders CFT ID: Not specified
• Contact email or clarification portal: Not specified
• Important attachments: "Appendix B2 — Suitability Assessment", "Mandatory Requirements Schedule"