Mechanical upgrading works to St. Cronan’s Junior National School

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1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start |-------|-------|----------------|------------------|----------|----------------|------|----------|------------------|---------------------|------------------| St Cronan's Junior National School Mechanical upgrading works to St. Cronan’s Junior National School 45330000 (Heating, ventilation and air-conditioning installation work) not disclosed not stated Open Procedure not stated Brackenstown, Swords, Co. Dublin not stated 2026-06-22 16:00 2026-07-06

2. Scope of Work

The project involves mechanical upgrading works at St. Cronan’s Junior National School, encompassing a total area of approximately 3,700m². The works focus on decommissioning and replacing the existing heating installation in the main school building and upgrading the heating system in the new extension building. The contractor will perform the following activities:

• Decommissioning: Remove existing radiator circuits, radiators, and associated heating services flow and return pipework from the main school building (2,200m²).
• Installation: Supply and install new heating flow and return pipework from the existing boilerhouse to the main school building, connecting this pipework to new radiators.
• Heating System: Supply and install low water-content radiators, radiator circuits, and associated pipework throughout the main school building.
• Control Systems: Install two-port valves and associated thermostats to control heating in all teaching and occupied rooms.
• Thermostatic Radiator Valves (TRVs): Supply and install TRVs on selected radiators in the main school building.
• Power Flushing: Conduct power flushing of existing heating services pipework and radiators in the new extension building (850m²).
• Modifications: Modify existing heating services to supply and install individual heating controls for teaching spaces in the new extension building.
• Electrical Works: Perform all associated electrical works as indicated in the drawings and specifications.
• Project Supervision: Act as Project Supervisor Construction Stage (PSCS) for the project.
• Additional Works: Complete any other works as identified in the drawings and specifications.

The contractor must conduct a site visit prior to tender submission to assess site conditions and ensure all factors are accounted for in the tender.

3. Background & buyer context

The procurement of these mechanical upgrading works is part of an initiative to enhance the infrastructure of St. Cronan’s Junior National School, aligning with broader educational policies aimed at improving facilities in primary education. The school has undergone various upgrades in the past, and this project is intended to ensure that the heating systems meet current standards and provide a comfortable learning environment. The urgency of this procurement is driven by the need to replace outdated heating systems to improve energy efficiency and student comfort.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of 1.5 times the sum tendered for this project over the last three financial years.
• Insurance:
• Public Liability Insurance: Minimum indemnity limit of €6,500,000 for any one event.
• Employer's Liability Insurance: Minimum indemnity limit of €13,000,000 for any one event.
• Certifications: Not specified for this tender.
• Past experience: Completion of at least 3 comparable projects of similar nature, size, and complexity within the last 7 years.
• Personnel: Assign competent personnel for roles including Contracts Manager, Health & Safety Manager, Foreman, and Project Supervisor Construction Stage, with relevant experience.
• Geographic constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The contract will be awarded based solely on the lowest price submitted.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Use the provided template; no page limit specified.
• CVs: Provide CVs for key personnel; no page count specified.
• Pricing schedule: Must follow the specified format using the named template.
• Case studies: Include details of at least 3 comparable projects.
• Declarations: Submit ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Interested bidders must contact the school to arrange a visit.
• Submission portal: All submissions must be made electronically through the eTenders website.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term + extension structure: Not specified.
• Payment terms: Minimum amount for interim payments is €5,000, except for the release of retention.
• Key SLAs/KPIs: Not specified.
• Liquidated damages: Not specified.
• Termination clauses: Not specified.
• IP ownership: Not specified.
• Sub-contracting rules: Not specified.
• Parent-company guarantee or bond requirements: Not specified.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• The requirement for a minimum turnover of 1.5 times the tendered amount may limit participation from smaller firms.
• The lack of specified insurance and certification requirements may lead to ambiguity in compliance expectations.
• The tight timeline for project completion necessitates careful planning and resource allocation, with no allowance for additional costs associated with overtime work.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) with experience in mechanical installation and heating systems. A viable bidder should have:

• Relevant certifications and insurance coverage.
• Experience in completing similar projects within the last seven years.
• The capability to assign qualified personnel to key roles.
• The ability to manage the project within the specified timeline.

Consortium or subcontracting arrangements are not explicitly mentioned, indicating that bidders should be prepared to undertake the project independently. The indicative bid preparation effort may require several days, depending on the complexity of the submission. The presence of an incumbent contractor may influence the competitive landscape.

11. Where to dig deeper

• Source RFT filename: Declaration of Suitability for Contractors for Small Works.pdf
• eTenders CFT ID: Not specified.
• Contact email: [email protected]
• Important attachments:
• Declaration of Suitability for Contractors for Small Works
• General Contract Conditions and Prelims
• Pricing Schedule (Volume C1)