Dublin College Loughlinstown Kitchen/Canteen Decarbonisation and Energy Efficiency Upgrade Project

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks consultancy services for a kitchen and canteen decarbonisation and energy efficiency upgrade project at Dublin College Loughlinstown. The project aims to improve the energy performance of the college's kitchen and canteen facilities. The scope of work for the appointed consultant includes the full range of services required to deliver this project, from initial design stages through to project completion and handover.

The consultant's responsibilities encompass the following key activities:

• Design and Tender Action:
• Developing the project design up to and including tender action and report.
• Preparing detailed design documents.
• Preparing tender documents for construction works.
• Evaluating tenders and reporting on tender outcomes.
• Construction Phase Management:
• Overseeing the construction phase up to and including handover.
• Acting as Project Supervisor for the Design Process (PSDP) in accordance with the Safety, Health and Welfare (Construction) Regulations 2013.
• Acting as Assigned Certifier in accordance with the Building Control (Amendment) Regulations 2014 and associated Code of Practice.
• Project Completion and Defects Management:
• Managing the completion of the project, including the defects liability period.
• Issuing the Defects Certificate.
• Finalising the project accounts.
• General Consultancy Services:
• Providing all necessary management services, including reporting, communications, coordination, and cooperation.
• Adhering to the Department of Education's Design Team Procedures and relevant technical guidance documents.
• Ensuring compliance with the Standard Conditions of Engagement for Consultancy Services (Technical).

The project is to be delivered in stages, with specific percentages of the total fee allocated to each stage: Stage (i) Project up to and including Tender action and report (70%), Stage (ii) Construction up to and including handover (25%), and Stage (iii) Completion of Project including Defects Certificate (5%). The consultant will be responsible for "buying-in" all relevant other consultancy disciplines, expenses, and intellectual property rights required for the project.

3. Background & buyer context

This procurement is initiated by the Dublin and Dun Laoghaire Education and Training Board (DDLETB) for Dublin College Loughlinstown. The project aligns with broader government and departmental objectives concerning energy efficiency and decarbonisation within the public sector, particularly in educational institutions. While specific programme details are not explicitly stated, such initiatives are typically driven by national climate action plans and energy efficiency targets for public buildings. The project focuses on upgrading the kitchen and canteen facilities to reduce energy consumption and carbon emissions. The procurement follows standard public sector tendering procedures for consultancy services for small works, utilising the Department of Education's technical guidance and standard conditions of engagement.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered for award:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Professional Indemnity: Minimum €0.75m per claim, with an excess not exceeding 1.5% of turnover.
• Public Liability: Minimum €6.5m per claim, with €0 deductible.
• Employer's Liability: Minimum €13.0m per claim, with no deductible.
• Certifications: Not specified for this tender, beyond general professional qualifications for staff.
• Past experience:
• Three examples of work by the firm of a similar nature, size, and complexity within the last 7 years.
• For PSDP role: Evidence of fulfilling the PSDP role satisfactorily on previous construction projects. Additional PSDP requirements may apply at the School Authority's discretion, including accredited H&S training, a current general health and safety policy, details of management structure for H&S, standard risk assessment forms, CPD arrangements, and procedures for disseminating H&S information.
• Personnel:
• The work will be carried out by a nominated staff member fully qualified in the relevant discipline for the categories of work stated in the Tender Documents and DoE Guidance.
• For PSDP role: A nominated staff member fully qualified and experienced in providing professional services for construction projects who has fulfilled the PSDP role satisfactorily on previous projects.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

The award criteria are not explicitly detailed with scoring percentages in the provided documents. However, the tender documents state that bidders must declare they meet the "minimum requirements for award." The evaluation process will focus on ensuring compliance with these stated minimum requirements. The tender documents indicate that the contract will be awarded based on a fixed price lump sum fee. The primary consideration for award will be the bidder's ability to meet the specified eligibility and minimum requirements, with the fee being a key factor in the final selection.

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