Glazing Cleaning Services for Children's Health Ireland (CHI)

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves providing glazing cleaning services across multiple properties managed by Children's Health Ireland (CHI). The scale of work includes cleaning high-level and specialized glazing structures, ensuring compliance with safety and health regulations. The contractor will be responsible for the following activities:

• Cleaning Services:
• Safe and effective cleaning of specified glazing types, including:
• Curtain walling
• Atrium glazing
• Skylights
• Roof lights
• High-level windows
• Glass façades
• Link bridges
• Other elevated glazed structures
• Locations:
• National Children’s Hospital Ireland (NCHI)
• Children’s Health Ireland at Tallaght
• Children’s Health Ireland at Connolly
• Children’s Health Ireland at Crumlin Genetics Laboratory and Research Centre
• Residential properties at 305 and 321 Crumlin Road
• Optional complimentary service for Ronald McDonald House on St. James’s Hospital Campus
• Scheduling:
• Services to commence from March 2027 for all sites, except for 700 South Circular Road, 321 Crumlin Road, and 305 Crumlin Road, which require immediate cleaning upon contract award.
• Compliance:
• Adherence to relevant health and safety regulations, including BS EN standards for safety and cleaning practices.
• Workforce:
• The contractor must employ its own resources and cannot use subcontractors for any part of the service delivery.

3. Background & buyer context

This procurement is initiated to ensure that the glazing cleaning services for CHI properties are maintained to a high standard, reflecting the organization's commitment to health and safety in environments frequented by children and families. The contract aligns with CHI's operational goals to maintain clean and safe facilities. The decision to procure these services is part of a broader strategy to enhance the operational efficiency of CHI properties, ensuring that they meet the necessary health and safety standards.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Evidence of a minimum turnover of €250,000 per annum for the past three years (2022-2024 or 2023-2025).
• Insurance:
• Employer’s Liability: €13,000,000
• Public Liability: €6,500,000
• Product Liability: €6,500,000
• Professional Indemnity: €2,500,000
• Certifications: Not specified for this tender.
• Past experience: Evidence of a minimum of three comparable glazing cleaning projects in environments requiring at least three different access methods.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, focusing on the best balance of price and quality.

6. Submission requirements

Bidders must submit the following documentation:

• Method statement: A response document following the provided template, with page limits as specified.
• CVs: For key personnel, with a maximum page count as specified.
• Pricing schedule: To be completed using the designated template.
• Case studies: A minimum of three, demonstrating relevant experience and project values.
• Declarations: Including ESPD, Bona Fides, Tax clearance, and Conflict of Interest statements.
• Mandatory site visit: Not specified for this tender.
• Submission portal: Tenders must be submitted via the electronic tenderbox on eTenders, adhering to specified format rules.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term: Initial duration of 60 months, with the possibility of two 12-month extensions.
• Payment terms: Payments will be made in accordance with the Services Contract, with prices remaining valid for 180 days from the tender deadline.
• Key SLAs/KPIs: Not specified for this tender.
• Liquidated damages: Not specified for this tender.
• Termination clauses: Not specified for this tender.
• IP ownership: Not specified for this tender.
• Sub-contracting rules: The use of subcontractors is not permitted; the successful bidder must perform all services directly.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• Single entity requirement: The tender explicitly states that bids must be submitted by a single legal entity, excluding consortia or joint ventures, which may limit participation.
• No subcontracting: The prohibition on subcontracting may restrict bidders who rely on specialized subcontractors for certain aspects of glazing cleaning.
• Immediate service requirement: Certain locations require immediate cleaning upon contract award, which may pose logistical challenges for the successful bidder.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) that have:

• A proven track record in glazing cleaning services, particularly in environments requiring specialized access methods.
• The necessary insurance coverage and financial stability to meet the turnover requirement.
• The capacity to perform all services directly without subcontracting.

Bidders should anticipate a significant effort in preparing their submissions, likely requiring several days of work to compile the necessary documentation and case studies. The presence of stringent eligibility criteria and the requirement for past experience may indicate a competitive bidding environment, particularly if incumbents are involved.

11. Where to dig deeper

• Source RFT filename: RFT Glazing Cleaning Services for CHI.docx
• eTenders CFT ID: not specified
• Contact email: Queries must be directed through the messaging facility on www.etenders.gov.ie
• Important attachments:
• Appendix 1: Requirements and Specifications
• Appendix 2: Pricing Schedule
• Appendix 3: Tenderer’s Statement