Supply, Delivery and Commissioning of Physiotherapy Clinical Simulation Equipment in Three Lots

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1. At a glance

2. Scope of Work

This tender seeks the supply, delivery, installation, commissioning, and training for clinical simulation equipment for Dublin City University's (DCU) School of Health and Human Performance MSc Physiotherapy programme. The equipment will be installed in the clinical simulation laboratories located in the basement of the Lonsdale Building. Tenderers may submit bids for one, multiple, or all three lots. Ex-demonstration or refurbished equipment is acceptable for specific items, provided it meets all technical, performance, warranty, regulatory, and service requirements. Compatibility with existing DCU infrastructure must be ensured where applicable.

The scope is divided into three lots:

• Lot 1: Manikins

• One high-realism adult female manikin with features including female genitalia, interchangeable ageing face skins, wireless operation, and a minimum 8-hour battery life. It must possess lifelike joint movement, be able to sit upright, and be suitable for patient moving and handling techniques. Airway capabilities must support advanced management, jaw thrust manoeuvres, tracheotomy, and various intubation types, simulating tongue oedema. Breathing capabilities must be ventilator compliant, with configurable lung compliance and bronchial resistance. Eye capacities must include responsive pupils with blinking and light reflex. Circulation system requirements include chest compression compliance, multiple palpation points, measurable blood pressure, and defibrillation compliance. Auscultation must cover heart, lung, and bowel sounds. Software must include an accompanying simulator tablet/laptop with pre-installed scenarios, control capabilities, a clear user interface, Wi-Fi connectivity, and student activity logging.

• One high-realism paediatric manikin, sized for approximately 6-12 years old, with available ethnic options. It must have lifelike joint movement, be capable of sitting upright, and suitable for patient moving and handling techniques. Interactive eyes are required. Airway capabilities must support supraglottic airway devices, head and jaw mobility, various intubation types, laryngeal mask airway insertion, intubation sensors, pulmonary aspiration, cricoid pressure, positive pressure ventilation, dynamic airway resistance, neck hyperextension, airway obstruction, oesophageal intubation, feeding tube insertion, bag valve mask (BVM) use, cyanosis simulation, chest rise and fall, and bilateral lung resistance. Breathing capabilities must include spontaneous breathing, programmable respiratory patterns, mechanical ventilation compliance (including non-invasive), airways synced to respiratory rate, and variable bronchi resistance. Auscultation must cover heart, lung, and bowel sounds, with programmable bilateral chest rise and fall. Circulation system requirements include a library of ECG rhythms, accurate landmarks for chest compression, defibrillation/cardioversion/pacing compliance with real devices, correct paddle placement, cyanosis simulation, and multiple pulse palpation points with variable strengths. Software requirements mirror those for the adult female manikin.

• One advanced life support manikin, full-body adult, with eyelids that open/close, pupil reflex, and light reflex. Airway capabilities must include head tilt/chin lift, jaw thrust, BVM ventilation, airway intubation, checking force applied to maxillary incisors, automatic/manual airway obstruction. Cardiac system capabilities must include defibrillation/cardioversion (pads & paddle), shock rhythm display, multiple pulse palpation areas with strength adjustment, and heart sound auscultation. Breathing capabilities must include spontaneous breathing, unilateral & bilateral chest rise and fall, breathing sounds, and SpO2 display. Auscultation must cover heart and lung sounds. Software must include pre-recorded vocals, adjustable parameters, and the ability to make/edit scenarios.

• Lot 2: Virtual Dissection Table

• One virtual dissection table, lifesize and interactive, designed for undergraduate, postgraduate, and research training. It must feature a high-resolution touchscreen display with full-body volumetric 3D and interactive renderings of real human donor/cadaveric datasets. The table must be preloaded with a minimum of 5 full-body gross anatomy cadaveric models (male and female). Software must enable dynamic, user-controlled virtual dissections across all anatomical planes, allowing rotation, slicing, and isolation of specific regions down to individual organs and structures. It must support detailed 3D visualization and cross-sectional analysis of musculoskeletal, vascular, neurological, and visceral systems.

• Lot 3: Clinical Simulation Lab Equipment

• A comprehensive list of laboratory equipment including: 3 bedside cabinets, 2 overbed tables, 2 vitals trolleys, 3 document holders, 6 glove holders, 2 apron dispensers, 2 dressing trolleys, 3 equipment trolleys, 2 linen trolleys, 2 linen bags, 3 white bins, 3 yellow bins, 2 high stools, 1 baby crib, 2 medical records trolleys, 1 portable patient monitor simulator, 4 demo IV bags, 4 demo blood bags, 4 demo vitamin bags, 2 sterile infusion sets, 2 urine bags, 100 CH8 suction catheters, 100 CH10 suction catheters, 50 medicine cups, 4 disposable absorbent underpads, 1 auscultation dress, 2 oxygen twin flow meters, 3 patient transfer sheets, 2 pressure-relieving cushions, 3 pig tail drains, 3 chest drains, 1 box of circuits, 2 ex-demo syringe infusion pumps, 2 ex-demo volumetric infusion pumps, and 1 volumetric pump giving set.

All lots require delivery, installation, commissioning, and training. Delivery must be DDP (Delivered Duty Paid) Incoterms. Installation of electrical items must comply with applicable European standards. An on-site warranty covering hardware, software, call-outs, travel, parts, and one preventative maintenance visit per year is required. Software maintenance and upgrades must be included within the warranty. Installation and commissioning must be completed within three months of contract award. Training for at least 4 university staff is mandatory. Optional extended maintenance contracts are also required. Sustainability data, including power consumption and energy efficiency features, must be provided.

3. Background & buyer context

Dublin City University (DCU) is procuring this equipment to support its School of Health and Human Performance MSc Physiotherapy programme. DCU is an innovative European university, recognised as Ireland's University of Impact, with a mission to transform lives and societies. It has over 20,000 students across five faculties and three campuses. The university is research-intensive, a leader in technology transfer, and committed to Equality, Diversity, and Inclusion. This procurement aligns with DCU's strategic plan to enhance its teaching, training, and practical learning activities through advanced simulation technology. The equipment will be installed in existing clinical simulation laboratories within the Lonsdale Building.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered:

• Turnover requirement:
• Lot 1: Average annual turnover of €400,000 in each of the last three financial years, or pro-rata if more recently established.
• Lot 2: Average annual turnover of €160,000 in each of the last three financial years, or pro-rata if more recently established.
• Lot 3: Average annual turnover of €100,000 in each of the last three financial years, or pro-rata if more recently established.
• For Lots 1 and 2 combined: Average annual turnover of €560,000 in each of the last three financial years, or pro-rata.
• For all Lots (1, 2, and 3) combined: Average annual turnover of €660,000 in each of the last three financial years, or pro-rata.
• The firm must have been in existence for at least 6 months.
• Insurance:
• Employer's Liability: €13 million
• Public Liability: €6.5 million
• Product Liability: €6.5 million
• Cyber Insurance (Lot 1 and 2): €1 million
• Certifications: Not specified for this tender.
• Past experience: Tenderers must demonstrate successful delivery of services of a comparable nature and scale within the last three years. This is a Pass/Fail criterion.
• Personnel: Tenderers must demonstrate access to at least the minimum numbers of skilled personnel stated. This is a Pass/Fail criterion.
• Geographic / facility constraints: Equipment to be installed in the basement of the Lonsdale Building, Dublin City University.

5. Award criteria & scoring

The award will be made on the basis of the Most Economically Advantageous Tender (MEAT), with a split between price and quality.

Criterion Weight (%) Sub-criteria