Design Services for Interpretation and Audio Visual Displays at Nenagh Gaol

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Here is a comprehensive Tender Briefing for the Design Services for Interpretation and Audio Visual Displays at Nenagh Gaol tender.

1. At a glance

2. Scope of Work

The contract requires consultancy services for the design of interpretation and audio-visual displays within Nenagh Gaol's three-storey block. The selected consultant will be responsible for developing the design concept and detailed specifications for these displays. This includes ensuring the design integrates effectively with the historical context of the gaol and enhances the visitor experience.

The scope of services encompasses:

• Interpretation Design: Developing the narrative, content strategy, and thematic elements for the interpretation of Nenagh Gaol. This involves translating historical information into engaging and accessible displays for visitors.
• Audio Visual Displays: Designing the technical specifications, content integration, and user experience for audio-visual elements within the gaol. This may include interactive displays, audio guides, or projection mapping.
• Project Supervisor for the Design Process (PSDP): Performing all duties of the PSDP as required by the Safety, Health and Welfare (Construction) Regulations 2013. This role is included in the services and stage fees.
• Assigned Certifier: Performing all duties of the Assigned Certifier under the Building Control (Amendment) Regulations 2014. This is also included in the services and stage fees.
• Design Certificate Signatory: The consultant is required to sign the Design Certificate in accordance with the Building Control (Amendment) Regulations 2014.
• Reporting and Communications: Providing regular reporting on progress, contents, and methods as specified in the contract. This includes managing communications and coordination with the client and other project stakeholders.
• Client's Changes: Managing and implementing any changes requested by the client, with defined procedures for assessment and adjustment of fees.
• Risk Management: Adhering to the General Principles of Prevention applicable to designers, focusing on risk avoidance, evaluation of unavoidable risks, and combating risks at source.
• Compliance: Ensuring the design is capable of being constructed safely and without risk to health, can be maintained safely during use, and complies with relevant statutory provisions.

The services are structured into stages, with specific performance periods and potential milestones outlined in Schedule B. The contract also details requirements for managing client's changes, termination scenarios, and dispute resolution.

3. Background & buyer context

This procurement is being undertaken by Tipperary County Council to enhance the visitor experience and interpretation at Nenagh Gaol. The project aims to develop engaging and informative displays within the gaol's three-storey block. The procurement aligns with broader heritage and tourism development initiatives within the county, seeking to leverage historical assets for public engagement and economic benefit. The services are to be provided under the Office of Government Procurement's Standard Conditions of Engagement for Consultancy Services (Technical). The contract is being issued under the Capital Works Management Framework (CWMF).

4. Eligibility & selection criteria

Bidders must meet the following criteria to be considered:

• Professional Body Membership: Bidders must be members of, or eligible to be members of, a recognised professional body for the required role (e.g., ACEI, EI, RIAI, SCSI, or other specified body).
• Health and Safety Awareness: Confirmation that each staff member is aware of their responsibilities under the Safety, Health and Welfare at Work Act 2005 and associated regulations. Designers must consider the General Principles of Prevention during design work and liaise with the Project Supervisor Design Process (PSDP).
• Designer Obligations: Confirmation of awareness of the obligations of Designers under Section 17(2) of the Safety, Health and Welfare at Work Act 2005, ensuring designs are safe, maintainable, and compliant with statutory provisions.
• Past Performance (Safety): A declaration regarding enforcement actions, legal proceedings, accidents, fatalities, or incidents associated with the discharge of designer duties over the last three years.
• Competence and Resources: Confirmation that the organisation is competent and adequately resourced to fulfil its obligations and will allocate adequate resources to provide the service.
• Insurance:
• Professional Indemnity: Annually renewable policy, covering liability for losses due to professional negligence, breach of professional duty, or civil liability. Claims jurisdiction includes Ireland. Cover must be "Each and every claim or series of claims arising out of the same originating cause" at a minimum of €1,500,000, or "Per claim and limited in the Annual Aggregate" at a minimum of €1,500,000. The permitted deductible is 2.0% of gross fee turnover, or €5,000 whichever is greater. Cover period is from start to completion of services, plus six years from certified substantial completion of project works, subject to reasonable adjustment for market rate increases.
• Public Liability: Minimum cover not specified (€). Permitted deductible not specified (€). Period: From start to completion of services.
• Employers’ Liability: Minimum cover not specified (€). No deductible. Period: From start to completion of services.
• Insurance of Plans, Documents: Minimum cover not specified (€). No deductible. Period: From start to completion of services.
• Key Team Members: Any changes to named Key Team Members require prior client approval, with at least one month's notice, unless a shorter period is agreed. Substitute personnel must be named with CVs and approved by the client.
• Conflict of Interest: Bidders must disclose any conflict of interest or potential conflict of interest within 48 hours of becoming aware.

5. Award criteria & scoring

Criterion Weight (%) Sub-criteria