Heat Pump Supply, Installation and Commissioning IWA Clontarf

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks a contractor to supply, install, and commission new heat pump systems and associated plant for the IWA Finance building in Clontarf. The scope includes the removal of existing heating services and plant, followed by the installation of new components.

The constituent activities and components include:

• Removal of existing systems: Existing heating services and plant, as indicated on contract drawings, are to be removed.
• Installation of new plant and pipework:
• New Heat pumps
• Pipework and headers
• Pumps
• Pressurization unit
• Buffer Vessel
• Valves, motorized valves, and ancillaries
• Water pressurization set
• Low Pressure Hot Water (LPHW) distribution: Supply and installation of new LPHW distribution pipework as per contract drawings.
• Controls: Supply and installation of controls associated with the heat pumps, pressurization unit, etc.
• Radiators and valves: Supply and installation of radiators and radiator control valves as specified.
• Testing and commissioning: The new system must be tested, commissioned, and certified.
• Heating control panels: Supply and installation of new heating control panels and field devices, followed by system testing and commissioning.
• Client liaison: The contractor will liaise with the client to agree time schedules for the heating system and set point temperatures for system temperature stats.
• Demonstration: A full demonstration of the system to the consultant and the client is required.
• Electrical and plumbing connections: The scope includes electrical connections for outdoor units, pressurisation units, and circulating pumps, requiring RCBOs rated for DC current and isolation switches. Plumbing connections involve cold water supply (CWS) and mains water supply (MWS), with pipe sizes specified for copper and multi-layer options.

The project involves working within an occupied building, requiring minimisation of disruption to users. Existing live underground services and High Voltage ESB Network Services on site necessitate caution and specific procedures for excavation and proximity work.

3. Background & buyer context

The Irish Wheelchair Association (IWA) is procuring this contract to install new plant, pipework, and heat pumps for its Finance building in Clontarf. The IWA is described as one of Ireland’s leading representative organisations and service providers for people with physical disabilities, founded on principles of choice and equality. The organisation supports people with physical disabilities to live independently and campaigns for equal rights. It has a significant membership, employee base, and community centres. This procurement aligns with the IWA's operational needs for its facilities.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered:

• Turnover requirement:
• Overall Turnover: €210,000
• Turnover Relating to Specific Product(s)/Service(s): €210,000
• Insurance:
• Employer's Liability: €12.7m
• Public Liability: €6.5m
• Professional Indemnity: €1m
• Certifications:
• Internal Quality Assurance Procedures: Satisfactory procedures must be in place and in operation.
• External Quality Assurance and Accreditation: Satisfactory external mechanisms and attained accreditation must be demonstrated.
• GDPR Data Protection: Satisfactory policies and procedures for data protection and information security must be demonstrated.
• Past experience:
• Company references similar to those required: At least 3 relevant examples within the last 3 years.
• Company experience and track record of major contracts/projects/services (other than those listed above): At least 3 relevant examples within the last 3 years.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

Bidders must also demonstrate sufficient financial capacity to undertake the contract.

5. Award criteria & scoring

The contract will be awarded to the tenderer who scores the highest marking. The evaluation criteria are divided into Qualitative and Legal Compliance categories.

Criterion Weight (%) Sub-criteria