Fully Managed Solution for POE+ LAN Switches

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1. At a glance

2. Scope of Work

The Food Safety Authority of Ireland (FSAI) requires a fully managed solution for its Power over Ethernet Plus (PoE+) Local Area Network (LAN) switches. This procurement covers the supply of Ethernet network switches for the Authority's corporate core and access layer switch stacks, including installation services and a post-installation managed services contract. The estimated expenditure for these goods and services is €200,000 (excluding VAT) over the contract term.

The scope of work includes:

• Supply of Network Switches: Provision of PoE+ LAN switches for the FSAI's corporate core and access layer switch stacks.
• Installation Services: Installation of the supplied network switches.
• Managed Services: Post-installation managed services for the network switches.
• Warranty: All equipment must be supplied with a minimum of five (5) years warranty, inclusive of materials and labour.
• Delivery Location and Timeline: Switches must be delivered and installed by 31st December 2026, with no exceptions, at The Exchange, IFSC.
• User Base: The solution will support approximately 150 users operating Microsoft Windows 11 Pro under standard domain accounts, utilising a Microsoft 365 email system.

The contract is for an initial term of five (5) years, with the option for the Contracting Authority to extend the term for one (1) year, up to a maximum of two (2) such extensions.

3. Background & buyer context

This procurement is being conducted by the Food Safety Authority of Ireland (FSAI) to acquire a fully managed solution for its Power over Ethernet Plus (PoE+) LAN switches. The initiative aligns with the Authority's need to maintain and upgrade its network infrastructure to support its operational requirements. The estimated value of €200,000 (excluding VAT) over a five-year term indicates a strategic investment in network hardware and ongoing management. The requirement for delivery and installation by 31st December 2026 in The Exchange, IFSC, highlights a specific operational timeline and location for the deployment.

4. Eligibility & selection criteria

To be considered for this tender, bidders must meet the following minimum requirements:

• Turnover requirement:
• A minimum average annual turnover of €300,000, evidenced by an Accountant's/Auditor's letter.
• Alternatively, tenderers must have had an annual turnover of not less than €1,200,000 per annum (excluding VAT) for each of the three most recent years of audited accounts.
• If the entity's establishment date is more recent, a minimum turnover of €2,000,000 for each year the entity has been established is required.
• Tenderers failing to meet the minimum turnover will be excluded.
• Insurance: The successful tenderer must hold the following insurances for the term of the Goods Contract:
• Employer’s Liability: €13,000,000
• Public Liability: €6,500,000
• Product Liability: €300,000
• Professional Indemnity: €1,000,000 (in aggregate per insurance year)
• Cyber Indemnity: €1,000,000 (in aggregate per insurance year)
• Certifications: Not specified for this tender.
• Past experience: Demonstrated evidence of three (3) contracts of similar size and details of goods and associated services provided as outlined in the RFT.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Installation must be completed by 31st December 2026 in The Exchange, IFSC.

5. Award criteria & scoring

The contract will be awarded based on the most economically advantageous tender, evaluated against the following criteria:

Number Criteria