Remedial works and upgrade to existing flat roof area including associated builders work at Colaiste na Sceilge Cahersiveen Co.Kerry.

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start | :------------------------- | :-------------------------------------------------------------------------------------------------------------------------------- | :------------- | :-------------- | :------- | :------------- | :--- | :------- | :-------------- | :------------------ | :-------------- | Kerry Education and Training Board Remedial works and upgrade to existing flat roof area including associated builders work at Colaiste na Sceilge Cahersiveen Co.Kerry. Not stated €450,000 Not stated Open Procedure 1 Co. Kerry Not stated 2026-09-08 16:00 Not stated

2. Scope of Work

This tender seeks a contractor to perform remedial works and upgrades to an existing flat roof area at Colaiste na Sceilge in Cahersiveen, Co. Kerry. The project involves associated builders' work. The contract will be executed under an Open Procedure using the Short Public Works Contract (PW-CF6).

The scope of work includes:

• Roof Remedial Works: Addressing existing issues with the flat roof area. Specific details of the required remedial actions are not detailed in the provided metadata but are expected to be within the scope of standard flat roof repair and upgrade.
• Roof Upgrade: Implementing improvements to the existing flat roof. This may include enhancing insulation, waterproofing, drainage, or other structural or functional upgrades.
• Associated Builders' Work: Undertaking necessary construction tasks to support the roof works. This could encompass structural modifications, repairs to adjacent elements, or preparation and finishing of surrounding areas.
• Health and Safety Compliance: The successful contractor will be appointed as the Works Contractor and Project Supervisor for the Construction Stage (PSCS). This mandates strict adherence to the Safety, Health and Welfare at Work Act 2005 and the Safety, Health and Welfare at Work (Construction) Regulations 2013.
• Quality Control: Ensuring all works conform to relevant standards and specifications. The tender documents reference various ISO and BS EN standards for materials and installation, including ISO 8501-1, ISO 12944, ISO 19840, BS EN 13830:2015+A1:2020, BS EN 12152, BS EN 12155, BS EN 13116, EN 13051, BS EN 1279, BS EN 12150, BS EN 14449, and Eurocodes BS EN 1990, BS EN 1991, and BS EN 12101-2.
• Personnel Requirements: The contractor must assign competent personnel to roles including Contracts Manager, Health & Safety Manager, Foreman, and Project Supervisor Construction Stage (PSCS). One person may fulfil multiple roles. Specific experience requirements for these roles are detailed in the eligibility section.

The project is categorised as a "Small Works" project under the Department of Education and Youth's procurement framework.

3. Background & buyer context

This procurement is for remedial works and an upgrade to an existing flat roof at Colaiste na Sceilge, Cahersiveen, Co. Kerry. The project falls under the remit of the Kerry Education and Training Board. It is identified as a "Summer Works Scheme" project, indicating it is likely scheduled for completion during a school holiday period to minimise disruption. The project is being procured using an Open Procedure, a standard EU procurement route for works contracts, particularly those below certain financial thresholds where advertising on eTenders is mandatory. The use of the Short Public Works Contract (PW-CF6) is specified, which is common for smaller to medium-sized construction projects.

4. Eligibility & selection criteria

To be considered for this tender, bidders must meet the following minimum requirements:

• Turnover Requirement: The contractor's average annual turnover for the three previous financial years must be not less than 1.5 times the sum tendered for this project. Certified turnover evidence from an accountant will be required if requested.
• Insurance:
• Public Liability Insurance: Minimum cover of €6,500,000.
• Employer's Liability Insurance: Minimum cover of €13,000,000. Validated copies of policies must be provided within 7 calendar days if requested.
• Certifications: Not explicitly stated as mandatory for submission at the tender stage, but compliance with Safety, Health and Welfare at Work (Construction) Regulations 2013 is statutory. Specific ISO and BS EN standards are referenced for materials and installation.
• Past Experience:
• Works of Similar Nature: The contractor must have satisfactorily completed 3 works of a similar nature, size, and complexity within the last 7 years. Details of these projects, including start/finish dates, foreman's name, scope, and contact details for contracting authorities/consultants, will be required if requested.
• PSCS Experience: The designated PSCS must have fulfilled the role on at least 3 works of a similar nature, size, and complexity within the last 7 years.
• Personnel:
• Contracts Manager, Health & Safety Manager, Foreman, PSCS: Competent personnel must be assigned to these roles. One person may fulfil multiple roles.
• PSCS Qualifications: The assigned PSCS must have at least 3 years of experience in the Building Trade and have formal, externally accredited training in Health and Safety relevant to the PSCS role within the last 5 years.
• Health & Safety Manager/Site Safety Officer (for Type 2/3 projects): Must have a Degree/diploma or equivalent H&S training (minimum 4 hours externally accredited CPD) in addition to experience as H&S Manager/Site Safety Officer on at least 3 satisfactorily completed building construction projects. (Note: The project type is not explicitly stated as Type 2 or 3, but this requirement is included in the documentation).
• CVs: Brief CVs showing satisfactory experience in the assigned role will be required if requested.
• Geographic / Facility Constraints: Not specified.

All required evidence must be provided within 7 calendar days of a written request from the Contracting Authority. Failure to do so will result in the tender being deemed invalid.

5. Award criteria & scoring

The award criterion for this tender is the lowest price. The tender documents state: "The documents set out the suitability assessment criteria, the award criterion and the evaluation and award process which will be followed by the Contracting Authority in making the assessment of which Tender is the lowest price." This indicates a single-stage evaluation process where only compliant tenders are considered, and the lowest priced compliant tender is awarded the contract.

There is no explicit mention of a quality threshold or a price/quality split; the award is based solely on the lowest compliant price.

6. Submission requirements

Tenderers must submit their tenders in accordance with the instructions provided. Key submission requirements include:

• Method Statement / Response Document: A "Declaration of Suitability for Contractors for Small Works" document must be completed. This document is a declaration of compliance with suitability criteria, not a detailed method statement.
• CVs: Brief Curriculum Vitae (CVs) for assigned personnel (Contracts Manager, Health & Safety Manager, Foreman, PSCS) will be required if requested by the Contracting Authority, demonstrating relevant experience.
• Pricing Schedule: A completed pricing document is required. The specific format is described in the Particulars of the contract and Section 4.8 of the Instructions to Tenderers.
• Case Studies: Details of 3 works of a similar nature, size, and complexity completed within the last 7 years are required if requested.
• Declarations:
• Declaration of Suitability for Contractors for Small Works.
• Bona Fides: Not explicitly detailed as a separate submission item but implied through the Suitability Declaration and tax clearance.
• Tax Clearance: The successful tenderer must provide their Tax Clearance Access Number and Tax Reference Number for online verification.
• Conflict of Interest: Any conflict of interest or potential conflict of interest must be fully disclosed.
• Mandatory Site Visit: Not specified in the provided documents.
• Submission Portal: Tenders must be submitted electronically via the eTenders platform. Specific formatting rules for electronic submission, including visible signatures on electronic forms, are noted.

All required information must be provided within 7 calendar days of a written request from the Contracting Authority.

7. Key dates & process

The "Time for Completion" is stated as 217 days, starting from the contract commencement date.

8. Contract terms that matter

• Contract Type: Short Public Works Contract (PW-CF6).
• Term: The contract duration is defined by the "Time for Completion," which is 217 days from the contract start date. No explicit extension options are detailed in the provided metadata.
• Payment Terms: Not specified in the provided metadata. Standard prompt payment regulations will likely apply.
• SLAs/KPIs: Not specified in the provided metadata.
• Liquidated Damages: A rate of liquidated damages is mentioned as €100, but its application and context are not fully detailed in the provided extract.
• Termination: The contract allows for termination by the Employer with at least 21 days' written notice.
• IP Ownership: Not specified in the provided metadata.
• Sub-contracting: Not explicitly detailed regarding restrictions or permissions for sub-contracting in the provided metadata. However, the PSCS role can be sub-contracted, with specific evidence required for the sub-contractor.
• Performance Bond / Parent Company Guarantee: The Instructions to Tenderers state, "Where required, the Contractor will be required to provide a Performance Bond." The specific requirement for this tender is not detailed.

9. Risks, red flags & unusuals

• Turnover Requirement Calculation: The turnover requirement is set at "1.5 times the sum tendered." This is an unusual formulation. Typically, turnover requirements are a fixed amount or a multiple of the estimated contract value, not the tendered sum. This could potentially disadvantage bidders who price very low, as their required turnover would also be lower, or conversely, require a very high turnover if a bidder prices high. Bidders should clarify this calculation if possible.
• Award Criterion - Lowest Price Only: While common for smaller works, an award based solely on the lowest price can sometimes lead to concerns about the quality of execution or the financial stability of the lowest bidder if not adequately vetted through the suitability stage. The robustness of the suitability assessment is therefore critical.
• Limited Information on Scope Details: The provided metadata describes the general scope (flat roof remedial works and upgrade) but lacks specific technical details, drawings, or specifications. These are expected to be in other tender documents.
• PSCS Role: The contractor is appointed as both Works Contractor and PSCS. This consolidates responsibility but requires the contractor to have strong in-house H&S management capabilities or a reliable sub-contractor for the PSCS role.
• "Small Works" Designation: This designation implies a streamlined process, but the specific requirements for H&S competence (Type 1/2/3) are mentioned, suggesting a potential for complexity depending on the actual project classification.

10. SME fit assessment

This tender is structured for small to medium-sized enterprises (SMEs) that operate within the construction sector, specifically those undertaking building works and roof repairs.

• Credible Bidders: A viable bidder would be a general building contractor or a specialist roofing contractor with proven experience in flat roof systems and associated builders' work. They must possess the necessary insurance cover and a track record of completing at least three similar projects within the last seven years. Strong in-house health and safety management capabilities are essential, as the contractor will also act as the Project Supervisor for the Construction Stage (PSCS).
• Consortium/Sub-contracting: The documentation does not explicitly prohibit consortia or joint ventures. However, the PSCS role can be sub-contracted, provided the sub-contractor meets the required qualifications and experience.
• Indicative Bid-Prep Effort: Preparing the tender response, particularly gathering evidence for past projects, personnel qualifications, and insurance, could take approximately 3-5 days for an experienced contractor familiar with public procurement. The primary submission is a declaration, but supporting evidence must be readily available.
• Pwin Signal: The award criterion being the "lowest price" suggests a competitive environment. The "Small Works" designation and the use of the Short Public Works Contract also point towards a process designed to be accessible to smaller firms. There is no clear indication of an incumbent contractor or a sole-supplier framework. The requirement for 1.5 times the tendered sum for turnover is unusual and might be a point of clarification for bidders.

11. Where to dig deeper

• Source RFT Filename(s):
• DoEY_Contractor_Suitability_Declaration_for_Small_Works.pdf
• Instruction to Tenderers.pdf
• eTenders CFT ID: Not specified in the provided metadata.
• Contact Email / Clarification Portal: Not specified in the provided metadata. Queries should be raised via the means of communication stated in the Particulars of the contract.
• Most Important Attachments:
• Declaration of Suitability for Contractors for Small Works
• Instruction to Tenderers (ITT-W4 v2.0)