The Glen Resource Centre Works: Removal, Supply and Installation of Four All Weather Pitches

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This procurement seeks a contractor for the removal, supply, and installation of four all-weather pitches at The Glen Resource Centre in Cork City. The project encompasses fencing, pitch surfacing, LED lighting, and the disposal of existing materials. The objective is to create universally accessible, high-quality playing surfaces suitable for heavy usage and varied weather conditions, meeting all relevant safety standards and guidelines.

The contractor will be responsible for:

• Design Stage:
• Acting as Project Supervisor for the Design Stage (PSDS).
• Conducting site assessments, considering accessibility, topography, existing infrastructure, and drainage.
• Providing detailed drawings and specifications for tender submission.
• Factoring in construction preliminaries including site establishment, health and safety planning, regulatory compliance, utilities, site surveys, mobilization, logistics, project management setup, and documentation.
• Construction Stage:
• Acting as Project Supervisor for the Construction Stage (PSCS).
• Implementing temporary fencing for site security and traffic management.
• Clearing the designated area, including levelling, grading, and ensuring proper drainage to prevent flooding.
• Removing existing pitch surfaces and timber backboards to a licensed waste facility.
• Supplying and installing new 3G "Monofilament" synthetic turf surfaces on a shock-pad layer for four pitches.
• Installing artificial surfaces using SBR Rubber Infill.
• Supplying and installing new 868 sports mesh fencing with new fixings and base-plated posts.
• Fixing existing ball stop nets to the new fence panels.
• Replacing existing Metal Halide fittings with new Phillips LED Optivision 1500 watt fittings on existing poles, including gaining access for hoists and removing old fittings.
• Inspecting, repairing, and re-tensioning existing overhead net support cables on six pitches, replacing damaged sections and ancillary components.
• Considering remote, low-level mounting for light fittings for easier access.
• Ensuring the all-weather pitches' surface and construction meet durability and consistency requirements.
• Providing pitch markings, goalmouth markings (interwoven, not sprayed/painted).
• Ensuring accessibility for all users according to relevant standards.
• Installing signage with activity rules and safety guidelines.
• Conducting quality assurance checks and obtaining necessary permits.
• Providing full maintenance instructions and training, along with a warranty on materials and workmanship.

The contractor must comply with the Safety, Health & Welfare at Work Act 2005 and associated regulations. Site access is via Sunview PI E, Ballyhooly Road, Cork City. Working hours are restricted to 09:30-18:00 Monday-Friday and 09:00-13:00 Saturdays, with no work on Sundays or Bank Holidays unless agreed.

3. Background & buyer context

Cork City Council is procuring these works as part of its commitment to providing recreation and community infrastructure. The Glen Resource Centre requires refurbishment of four existing all-weather pitches to enhance local playing surfaces. The council's remit includes making cities attractive places to live, work, and invest, with services covering housing, planning, infrastructure, environmental protection, and the provision of recreation and amenities. This procurement aligns with the council's role in supporting local development and enterprise. The project aims to deliver a high-quality, durable, and consistently playable facility for community use.

4. Eligibility & selection criteria

Tenderers must demonstrate the required financial and technical capacity to be considered. These criteria are assessed on a pass/fail basis.

• Turnover requirement: Average annual turnover must have exceeded €300,000 during one of the last three years, or pro-rata for firms established for at least 6 months.
• Insurance:
• Employer's Liability: €13 million
• Public Liability: €6.5 million
• Product Liability: €6.5 million
• Professional Indemnity: €1 million
• Environmental Liability Impairment (EIL): €6.5 million (if risk of gradual pollution or contamination exists)
• Cyber Liability: Not specified for this tender.
• Certifications: Tenderers must demonstrate operation of health & safety systems in line with relevant legislation. Evidence of a quality assurance management system, and an environmental management system (3rd party certified or in-house) is required. ISO 14001:2015 and ISO 14090:2019, or similar, are cited.
• Past experience: Tenderers must demonstrate successful delivery of 3 comparable projects within the last five years. These projects must involve features defined in the Tender Response Document (TRD).
• Personnel: Tenderers must demonstrate access to the minimum number of skilled personnel as defined in the TRD.
• Geographic / facility constraints: Not specified for this tender, beyond the project location in Cork City.

5. Award criteria & scoring

The contract will be awarded to the most economically advantageous compliant tender, based on the following criteria:

Criterion Weighting (%) Sub-criteria